Safe School Plan - William S. Hart Union High School District

Timekeeping/Records Mgt., cont.
Procedures:
After evacuation from classroom or work area, report to Emergency Assembly Area (EAA). Classroom teachers take
roll of students (and other school personnel assigned to their classrooms) and report to Command Center, using
Accountability Report. Other school personnel report to the EAA and check in with their department,
Unless assigned to Student Supervision, proceed, when released, to the disaster storage area to form disaster team and
get supplies. Section Chiefs will brief teams and direct them to work locations.
Timekeeping
1. Set up at Command Center. (Set up Check-in/Check-out sign.)
2. Log in all school and district staff (get information from Student/Staff Status) and all
registered convergent volunteers (get information from Student/Staff Status).
3. Process all Workers Coup injury reports.
Purchasing/Procurement (after disaster)
1. Develop preliminary plans to restore the business functions of the school.
2. Day Two and Ongoing - As needed, write purchase orders to secure supplies to begin clean up and repairs.
Whenever possible, go through the District for heavy equipment (cranes, bulldozers, etc.) and sanitation needs
beyond your capabilities.
3. Ongoing - Maintain a detailed "paper trail" of all damages, repairs, costs, expenditures, etc. Maintain detailed
records of all disaster related purchases.
Recovery Records Management
1. Obtain all notes, rosters, logs, records, reports, etc. from Command Center, Student Release, Medical/First Aid,
Safety/Damage Assessment, Convergent Volunteers, Supply/Procurement/Equipment/Services, Search &
Rescue, Security, Timekeeping, as well as from Purchasing/Procurement (after disaster).
2. Whenever possible, arrange for photographs to be taken of damages prior to repairs. Be sure that the photos
and negatives are kept in a safe place. [Note: It would be most helpful for documentation of disaster loss to have
a video of the condition of school facilities taken prior to the disaster.]
3. Prepare all recovery claims [insurance companies; city, county, state, and federal agencies; American Red Cross
(if District facilities were used as shelters)].
CHECK IN AND CHECK OUT WITH TIMEKEEPING
60