Annual Meeting Preliminary Program - Full Brochure (PDF) - SME

2013 SME Annual Meeting & Exhibit and Colorado Mining Association’s 115 th National Western Mining Conference
February 24 – 27, 2013 • Denver, Colorado USA
1. TYPE OR PRINT CLEARLY. Any incomplete information will
delay processing of your form. Submit one room request per form.
If additional forms are needed, please photocopy this form.
2. Requests must be submitted on the official form. You must
contact the SME Housing Bureau to make hotel reservations,
the hotels will NOT accept reservations directly.
3. Reservations must be made by January 28, 2013 in order to
guarantee meeting rates. Subject to availability.
4. All reservation changes and cancellations must be made in writing
and processed through the SME Housing Bureau online or by
e-mail: smeattendee@experient-inc.com or fax: 301-694-5124.
Cancellations made after January 28, 2013 will incur a charge of $75
regardless of when the initial room request was received.
After February 8, 2013 any changes or cancellations to existing
reservations must be made with the hotel directly.
5. Reservations are made on a first-come, first-served basis. If the hotel
requested is not available, your next choice will be assigned based on
availability. If rooms are no longer available at the first four hotels of
your choice, you will be placed in a hotel based on availability.
6. The SME Housing Bureau will send you an acknowledgement
of your reservation. Please review all information for accuracy.
E-mail acknowledgements will be sent if an e-mail address is
provided (preferred), or they will be faxed. If you do not receive an
acknowledgement or have questions, please call the SME Housing
Bureau. You will not receive a confirmation from the hotel.
7. Read the acknowledgement carefully checking for any errors. If
no acknowledgement is received within five days, contact the SME
Housing Bureau at 1-866-229-2386 (M-F 9am - 5pm EST, excluding
holidays) or by e-mail: smeattendee@experient-inc.com
8. A credit card guarantee is required to process your room
reservation. Your credit card may be charged a deposit of one
night’s room and tax in advance of your arrival. Please verify
your departure date as some hotels will charge you a fee for
early departure.
9. For changes, cancellations or general inquiry call: 1-866-229-2386
(M-F 9am - 5pm EST, excluding holidays)
PLEASE PRINT CLEARLY
Occupant:
E-Mail:
Company:
Address:
City: State: Zip:
Country:
Daytime Phone #:
Fax #:
HOTEL RESERVATION FORM
Ext:
Arrival Date: \ \ Departure Date: \ \
Other Occupant Names:
Share With:
Share With:
Share With:
Special Room Requirements:
Please Note: NO SHUTTLE SERVICE will be provided.
Hotel Preference: (please write out hotel name, in order of preference)
1. 2. 3.
4.
HOW TO MAKE A HOTEL RESERVATION
Type of Accommodations Requested: (based on availability)
q Single (1 Bed, 1 Person) q Suite
(for suite availability and rates
q Double (1 Bed, 2 People)
contact SME directly)
q Double/Double (2 Beds, 2 People)
q Add roll-away to room q Accessible Room
Payment: (card expiration date must be valid through 3/13)
q VISA q MasterCard q AMEX q Discover q Diners Club
Name (as listed on card):
Card Number:
Signature:
OPENS NOVEMBER 1, 2012
On-line:
www.smenet.org
Mail:
SME Housing c/o Experient (RET132)
PO Box 4088
Frederick, MD 21705
Fax:
301-694-5124
HOTEL Single Double Triple Quad
1 – Hyatt Regency at $175 $175 $185 $185
CO Convention Center
2 – Hilton Garden Inn $169 $169 $179 $179
3 – Embassy Suites $179 $189 $199 $209
4 – Sheraton Denver $175 $175 $190 $205
5 – Grand Hyatt $170 $170 $195 $220
6 – Marriott City Center $173 $173 $188 $203
7 – Westin Tabor Center $175 $175 $195 $215
All hotels are 100% Non-Smoking
(based on availability at the time of check-in.
Unavailable in a room with two beds)
CVC
Exp
Cancellation Policy: A valid credit card is required to guarantee your reservation. Reservations may be cancelled without penalty until January 28,
2013. After January 28, 2013 a $75 cancellation/processing fee will be charged. One night’s room rate plus tax will be charged for cancellations
within 72 hours of arrival.
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