AR 215-1 - Soldier Support Institute - U.S. Army

(2) Transportation of NAF employees may be APF-funded when the purpose of the travel is related to ECECS (see
app D).
(3) U.S. citizen NAF employees may travel on air mobility aircraft. Official travel will be on a space-required basis,
subject to reimbursement from the employing NAFI/entity, unless the travel is APF funded.
(4) Gratuities, including frequent flyer miles and hotel and rental car “points” from commercial sources, earned by
Army NAF personnel travelers on official business at the NAFI’s/entity’s expense may be kept for personal use.
Acceptance of gratuities, reimbursements, and other benefits will be in accordance with the JTR, Army Directive
2005–01, and DOD 5500.7–R.
(5) Advance travel payments to NAF employees who are not authorized Government corporate charge cards will not
exceed 80 percent of the anticipated per diem allowance plus transportation costs. Vouchers are promptly submitted in
accordance with DOD 7000.14–R, volume 13.
(6) PCS movement of NAF employees, their Family members, household goods, and POVs will be in accordance
with AR 215–3. Costs of PCS transportation by the Military Sealift Command or Air Mobility Command will be
reimbursed from the employing NAFI/entity or by the employee from authorized employment allowances.
(a) Preparation of PCS travel orders that include the shipment of household goods and unaccompanied baggage will
follow procedures in the JTR.
(b) A copy of all travel orders for NAF employees returning from an OCONUS assignment will be sent to the Fund
Manager, Army MWR Fund, P.O. Box 107, Arlington, VA 22210.
(c) The JTR prohibits shipment of privately owned ammunition as household goods. This prohibition applies to
NAF employees.
b. Air transportation requirements will be booked with U.S. flag carriers, unless otherwise determined by the local
transportation officer or an appropriate official that certified air carriers are not available (see JTR, para C2204, for an
exception to this requirement).
c. Employees traveling under official travel orders are entitled to use permanent quarters, DOD food services,
exchanges (while occupying Government quarters), and other MWR programs, except where precluded by international
treaty or agreement.
d. The following criteria apply to NAFI-funded and entity-funded travel:
(1) Travel order forms described in the JTR, volume II, chapter 3, part D, for TDY and PCS will be used in
conjunction with official NAFI/entity funded travel, subject to the following:
(a) Forms will be clearly marked “NONAPPROPRIATED FUNDS.”
(b) The commander immediately responsible for the NAFI/entity will designate in writing the order-authorizing
official for NAF travel orders.
(c) The remarks section will contain a statement signed by the fund manager/entity administrator indicating that
NAFs are available within an approved NAFI/entity budget.
(d) The accounting citation section will include an entry signed by the fund manager/entity administrator indicating
that all related travel costs are chargeable to the NAFI/entity.
(e) When the fund manager/entity administrator is also the order-authorizing official, the separate entries described
above need not be individually signed.
(2) First-class air transportation accommodations will not be authorized except for limited circumstances as allowed
in the JTR and the Secretary of the Army travel policy (see para 13–1a(4), above).
e. SF 1169 (U.S. Government Transportation Request for travel funded with NAF will not be used. See appendix D
for APF authorizations.
f. Travel by personnel participating in authorized athletic competitions, training sessions, or like events may be
authorized by invitational travel orders at no expense to the Government. Travel expenses will be paid by the
sponsoring NAFI/entity, personal funds, or a combination of both.
g. Other authority for personnel travel expenses is in chapter 8 and appendix D of this regulation.
h. Policies on travel of non-DOD personnel, spouse travel, and the use of invitational travel orders are contained in
the JTR and the Secretary of the Army travel policy cited in paragraph 13–1a(4), above.
13–2. Nonappropriated fund instrumentality/entity centrally billed and individually billed accounts
a. The centrally billed account (CBA) and individually billed account (IBA) will be used when airline tickets are
purchased for official travel using the U.S. Government-negotiated airfares.
b. The CBA/IBA will be issued by a contractor holding the current U.S. Government charge card contract.
(1) Requests to establish a NAFI/entity CBA/IBA must be addressed to the Commander, Surface Deployment and
Distribution Command, ATTN: MTIM, 200 Stovall Street, Alexandria, VA 22332.
(2) Information provided to the Surface Deployment and Distribution Command must include—
(a) Name of installation and exact name of the NAFI/entity; for example, Fort Justice Morale, Welfare, and
Recreation Program, Fort Justice Lodging Fund, Fort Justice Civilian Welfare Fund, IMCOM Regional MWR Fund,
and so on.
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