AR 215-1 - Soldier Support Institute - U.S. Army

the value of the restocked merchandise at sales price will be equal to the expected cash receipts. Actual cash collection
adjusted for refunds because of malfunctioning machines will be compared to expected receipts and any significant
variances investigated.
(a) Cash collections will be made at least once each week, unless sales are anticipated to be less than $50 per
machine; for these lower sales, collections may be made twice a month. Collection figures will be furnished immediately
after collections to the CAO prior to accounting close-out for the month.
(b) If additional collections are needed, the Director, FMWR determines the frequency based upon keeping accumulated
receipts to a minimum; anticipated sales; risk factor for loss of receipts; insurance factor; collection costs in
personnel and time; and interest earned on money deposited.
(3) The garrison commander or representative will appoint an impartial observer to sign for keys and participate in
collections. The observer (or the fund/entity representative when collecting cash from NAFI-owned machines) will be
briefed on procedures and accompanies concessionaire employees collecting cash from concessionaire-owned machines.
The fund/entity representative will not need to accompany the concessionaire and impartial observer when both
a NAFI lock and a concessionaire lock are on the coin boxes.
(4) The Director, FMWR (or designee) will maintain an inventory of NAFI-owned and concessionaire-owned
machines and State-licensed operations (AR 210–25), to include the serial numbers and location of each machine.
Records will be updated when machines are changed or rotated. Inventories will be confirmed by garrison operating
MWR entity personnel on a random, periodic basis. A machine will never be removed, rotated, or substituted without
approval or before a final cash collection is made. The cash collection team will always have a current inventory.
(5) DA Form 4083–R (Vending or Amusement Machine Collections) will be used to document cash collected in
accordance with DOD 7000.14–R, volume 13.
(6) If the actual cash varies from the meter readings, the concessionaire and NAF/entity observer will check for
mechanical malfunction or tampering. If this does not resolve the discrepancy, the disputes clause of the contract will
govern.
(7) Receipts will be divided at the time of collection between the activity representative and the concessionaire,
based upon the percentage established in the contract, or if based upon a flat fee, payments may be made by the
concessionaire on a monthly basis.
(a) Machine inventory records will be the basis of payment—for example, $X per machine, per month or more
frequently, consistent with the collection schedule.
(b) Contracts may call for a review of the flat fee amounts as often as reasonable, until the number, type, and
location of machines become static. Pro rata payments will be authorized for machine changes.
(c) Contractor furnished monthly revenue and/or units sold reports or other required documentation will be used to
make future flat fee adjustments.
(d) A 100 percent verification of all machines, types, and locations will be made by NAFI/entity personnel at the
beginning, end, or renewal of a contract.
8–6. Armed Forces Entertainment
This program will provide free professional entertainment to Armed Forces personnel overseas (see AR 215–6).
8–7. Armed Forces Recreation Centers
a. Description of mission. The centrally managed, Army-operated AFRCs are joint service facilities. They provide
quality, wholesome, affordable, Family-oriented vacation recreation opportunities to authorized patrons (including
official travelers) of the total Defense force. AFRCs support readiness, retention, and well-being objectives. AFRCs
employ best business practices to operate in a financially self-sufficient manner (funding operating expenses, debt
service, and capital reinvestment requirements). The AFRCs are prepared to execute contingency support operations as
directed by appropriate commanders.
b. Facilities.
(1) AFRCs include—
(a) Edelweiss Lodge and Resort, Garmisch, Germany.
(b) Hale Koa Hotel, Honolulu, Hawaii.
(c) Dragon Hill Lodge, Seoul, Korea.
(d) Shades of Green, Orlando, Florida.
(2) To be designated as an AFRC, the facility must meet the following criteria:
(a) Be centrally managed and operated by the Department of the Army (FMWRC).
(b) Offer quality accommodations, standard to progressive food and beverage programs, full-service facilities, and
recreation at affordable prices in a resort-type setting.
(c) Operate under the mission requirements contained in paragraph 8–7a.
(3) General managers of the above AFRCs are considered garrison commanders and fund managers (because
AFRCs are individual NAFIs) for purposes of this regulation.
38 AR 215–1 • 31 July 2007