AR 215-1 - Soldier Support Institute - U.S. Army

(2) Refer to the appropriate IMCOM Region and/or FMWRC any questionable expenditure of MWR USA funds for
resolution.
e. A MOA will be executed outlining in narrative the MWR programs to be supported, the services to be provided
to the MWR program by the NAFI/entity on behalf of the government, the amount of payment for such services (not to
exceed the cost of providing the services), and the obligation and payment schedule (monthly/year-to-date) for the
MWR USA funds. This MOA will be signed by the DRM and the Director, FMWR (or equivalent), approved by the
responsible commander, and forwarded to the responsible IMCOM Region for review. The MOAs for IMCOM Region
headquarters and DA elements will be forwarded to the next staff level for review. The NAFI/entity will bill for
expenses prior to the execution of the MOA.
f. All funds provided under the MWR USA funding practice, which will not be obligated by the NAFI/entity before
the obligation authority of the source appropriation expires, will be promptly identified to the APF resource manager.
This action will allow those funds to be obligated for other requirements.
g. MWR NAFI/entity positions not participating in the UFM and encumbered by APF employees will not be
converted to NAF positions. Vacant APF positions may be converted to NAF positions and the MOA may be modified
to include those services to be provided by the NAFI/entity. However, if an unencumbered APF position is converted
to NAF or contract, it will not be converted back to an APF position. This does not preclude hiring a temporary NAF
employee paid for by USA Income during the time required to fill the APF position. The temporary NAF employee
holding the APF position will be terminated upon appointment of an APF employee to the existing position. When a
vacant APF position is converted to NAF or a temporary NAF employee is hired pending fill of the APF position, the
associated personnel dollars will be transferred to operations dollars to pay the NAFI/entity for the services provided.
h. APFs, and therefore MWR USA funds, will not be authorized to support any resale/revenue generating program
or activity, even within category A or B programs. This does not include those programs or activities that charge only
nominal user fees to recoup NAF expenses.
i. All APF support to be provided under the USA funding practice in accordance with the terms of the MOA will be
executed in elements of resource 25FC (MWR Utilization, Support, and Accountability (USA)-Non-Pay, and 25FD
(MWR USA–Pay). All APFs for base operations support, to include that provided through the MWR USA funding
practice, will continue to be included in APF budgets, garrison accounting records and financial reports, and in exhibits
and reports submitted to the Congress according to DOD 7000.14–R and DODI 1015.15.
j. APFs will be obligated on DD Form 2406 (Miscellaneous Obligation Document). These obligations will be based
on the MOA, which is the supporting document for the DD Form 2406.
k. Each NAF position included under the USA funding practice must be a position authorized to be supported with
APFs in accordance with chapter 14 and appendix D of this regulation. Each such position will be annotated on the
NAF Personnel Requirements Document (PRD) as APF-authorized/eligible to be supported by USA income. NAF
personnel costs eligible to be supported by USA income will include salaries, benefits, and incentives authorized in
accordance with AR 215–3. NAF positions eligible to be supported under the USA funding practice are not limited to
vacant APF positions, which are converted to NAF. Historically, there have been numerous NAF positions authorized
to be supported with APFs but for which no space authorizations were available. These positions will be annotated on
the NAF PRD as APF authorized/eligible to be supported by USA Income and included under the USA funding
practice, subject to funding constraints.
l. The APF tables of distribution and allowances (TDA) will be annotated as follows for positions that are either
converted to NAF or privatized:
(1) Authorization converted to NAF under USA funding practice:
(a) Child care, CW.
(b) Youth Services, AW.
(c) Other MWR, UW.
(2) Authorization privatized:
(a) Child care, CZ.
(b) Youth Services, AZ.
(c) Other MWR, BZ.
m. The DOD/OPM Interchange Agreement regarding portability will permit both APF and NAF employees to apply
for all vacancies. When employees move between the APF and NAF employment systems, the provisions of portability
may apply, depending on the break in service between the two systems. Management will request use of this authority
each time they recruit for a position.
n. If an APF position is vacated, it may either be filled as an APF position or converted to a NAF position under the
MWR USA funding practice. The APF resignee or retiree may apply for the NAF position, as well as all other
interested, qualified, and eligible applicants. An employee who accepts Voluntary Early Retirement Authority of
Voluntary Separation Incentive Pay and then accepts a NAF position within 5 years after the date of separation will be
required to repay the entire amount of separation incentive. Additionally, an employee who receives separation pay will
not be eligible for NAF employment for a 12-month period beginning on the effective date of the employee’s
separation. Waivers of these reemployment restrictions can be granted.
18 AR 215–1 • 31 July 2007