AR 215-1 - Soldier Support Institute - U.S. Army

equest by the appropriate Freedom of Information Act or Privacy Act adviser to ensure that the request complies with
provisions of AR 340–21.
(4) Provision of library service to prisoners at Army confinement or correctional facilities will be in accordance with
AR 190–47.
(5) Library materials made or acquired and preserved solely for reference and copies of documents preserved only
for convenience or reference are not included within the statutory definition of the work “record” and therefore are
exempt from records management policies (AR 25–1, paragraph 8–2f(1)). This includes machine-readable items such
as floppy disks, microfilm, microfiche, databases, CD–ROMs, and e-mail.
(6) Library materials and equipment acquired for use in Army libraries are exempt from visual information
equipment and records management provisions of AR 25–1, paragraph 7–2b(15). This includes still and motion media
systems, computer graphic equipment, and conference room presentation systems.
(7) Historical materials are protected in accordance with AR 735–17 and AR 870–5.
(8) Registered first-class or numbered insured mail is used for the mailing of books and other materials that are one
of a kind, rare, out of print, irreplaceable, or exceed $200 in value. AR 25–51, paragraph 2–32, authorizes the use of
express mail under limited conditions. Other library material is transmitted by third- or fourth-class mail, depending on
the weight and type of material.
(9) The Central Book Acquisition Program (RCS CSGPA1701), supported by FMWRC, provides a continuing
selection of general reading material and reference titles in all formats, including online databases for Army libraries.
(a) Publications are selected on the basis of broad appeal and reference applicability and supplement local requirements.
Installation librarians budget for and procure items required to respond to unique installation or community
needs.
(b) Paperback book kits are selected and procured monthly for isolated units, hospitals, confinement centers,
contingency operations, and units on maneuvers and exercises.
(c) Procedures for requesting books through the central acquisition program are issued annually by FMWRC.
(10) FMWRC may request reports from libraries, as required.
(11) Federal copyright law reserves to copyright owners the exclusive right to reproduce and distribute their works.
Libraries and archives may make and distribute single copies of copyrighted material in response to requests from
patrons or other libraries when the material is for private study, scholarship, or research. To implement this exception,
libraries located in the United States or its territories or OCONUS display a warning notice. The warning sign is
printed on heavy paper or other durable material in type at least 18 points in size and displayed near copying machines
or equipment to inform users of copyright restrictions. Unsupervised copying equipment in libraries where patrons
make copies for themselves will display the following notice: “The making of a copy may be subject to the Copyright
Law” and “NOTICE–Warning concerning copyright restrictions—the Copyright Law of the United State (Title 17,
United States Code) governs the making of photocopies or other reproductions of copyrighted material.”
(12) There will be no censorship in Army libraries. Materials will cover different views of controversial subjects.
Garrison commanders will encourage and promote the availability of books, periodicals, and other media, which
present a wide range of viewpoints on public issues (AR 600–20, para 5–9).
(13) Staffing and training are benchmarked against industry practices and the DOD Core Library Standards as stated
in the Library MWR Baseline Standards (para 8–3). Position classification and job qualifications are based on Office of
Personnel Management Job Qualification and Position Classification Standards for Libraries. Recruitment for librarian
vacancies at the mandatory DA referral grade levels (GS–11–15 for librarians) is filled through referral lists obtained
from the servicing CPAC. The area of consideration for these vacancy announcements must be at least DA-wide (AR
690–950, para 2–4, table 1–2). For further information, see AR 690–950, chapter 3. Minimum training requirements for
librarians include one annual training session at national/regional conferences or workshops. Training at either Military
Librarians Workshop or Army Library Training Institute will meet that requirement.
(14) Unofficial network services (Internet access) for library patrons, for example, Family members, retirees, will be
in accordance with AR 25–2, paragraph 4–20b(2), and chapter 7 of this regulation.
(15) Libraries will be constructed or modified to meet DOD library standards, provide for functionality in use of
materials and equipment, and be located in high traffic areas. Facility interiors will reflect contemporary design trends.
Guidance for designing or renovating existing structures is in the UFC 4–740–20, DG–1110–3–110, and DC TI
800–01, appendix D.
(16) Policies applying to all Army libraries are found in AR 25–97.
8–23. Movies
This program provides free-admission motion picture entertainment to isolated or deployed military personnel and
civilians.
8–24. Food, beverage, and entertainment programs on military installations
a. Description. MWR food, beverage, and entertainment (FB&E) programs encompass all MWR food operations
such as military clubs (membership and nonmembership), FB&E operations, and snack bar operations in MWR
64 AR 215–1 • 31 July 2007/RAR 6 October 2008