Showbiz Time Cards Users Guide - Showbiz Software

Printing Time Cards to PDF
Once all of your time cards have been created, you can create a PDF of them for printing and signing or for
emailing to your payroll processing company. In order to do this, you must have a PDF writing program
installed on the computer on which you are using Showbiz Time Cards. Although Adobe Acrobat
(http://www.adobe.com/products/acrobatstd/) has become the standard program for creating PDFs, there
are free or low-cost alternatives. PrimoPDF and PDF995 are available from www.primopdf.com and
www.pdf995.com respectively. After you have installed your PDF writing program, it’s name will appear in
the dropdown list available from the Name: field in Time Cards’ Print window. After you’ve selected this as
your printer and clicked on the OK button, the PDF writing program will present you with selections for
print quality, file name and file location. The PDF of your time cards will be displayed after you’ve made
these choices and then you can either print these for signing by the employees and/or supervisors, or close
the file and send it as an email attachment to your payroll processing company.
Exporting Your Time Cards
First, make sure you have the time cards you want to send are in Found status. Refer to the Finding Your
Time Cards section of this tutorial on page 21. To create an export file of your time cards and send them to
yourself or somebody else, choose one of the time card layouts accessed when you click the Time Cards
button on the navigation bar. Under the Scripts menu, select Export Time Cards. Follow the instructions
to create a Filemaker Pro Runtime file you can send to anyone who has the current version of the software.
E-Mailing Your Time Cards
Before you e-mail your time cards, make sure you have “Found” the time cards you want to send – See
“Finding Your Time Cards”. Assuming you have “Found” the appropriate time cards, there are two ways to
e-mail your time cards:
1. Print to PDF and attach the PDF to an e-mail
a. Go to the “Time Card” layout. Use the “Print All” button in the upper right hand corner.
Assuming you’ve already installed our free PDF creator from www.ShowbizSolutions.com,
select “PimoPDF” from the “Printer” menu and follow the saving instructions. This will
generate an Adobe Acrobat PDF that any payroll company can read and print.
2. Export the Time Cards to a file and e-mail the file to Media Services.
a. Go to the “Time Card” layout. Under the Scripts menu select Export Time Cards. Follow
the instructions and this will create a file you can attach to an e-mail and send to Media
Services.
IMPORTANT: Make sure to double-check how many time cards you are sending. You wouldn’t want to
include any time cards that have already been paid.
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