Weather Bureau topics and personnel / United ... - Index of - NOAA

INSTRUCTIONS
SPEECH CLEARANCE
Tho following article which appeared in TOPICS AND PERSONNEL for
March 1943, is reprintod for the purpose of calling it to the attontion of
those who may not have realized its importanco. It is imperative for
the duration of the War that all talks, spCoches, radio addresses, articles
and publications be cleared by tho Central OfIice :
since the publication of the item “Speech Cloarnrico Operations” in ~OPICB AND
PEW^^^^^ for Novoinbor 1042, several station officials have rcportod tho delivery
Of talks thrit had not been previously cleared by tho Centrnl Oflico. It is request&
that hereafter for duration of tho war no speech, formal or informnl, on offlcial
keatlior 13urenu matters bo doliverod by a Weather Bureau employee without such
advance clearance.
This clearance is protection to the speaker as well as a compliance with requeste
of militury uuthorities.
REMOVAL OF CLASSIFIED DOCUMENTS FROM WEATHER BUREAU OFFICES
weather Bureau elnployees aro directed to comply with the provisions
Of the memorandum dated May 3, 1944, from the Ofiice of the Secretary
Of Commerce quoted below. For this purposo, the official in chargo of
field station, or official acting in his absence, is designated as the
of Classified I~ocuments on the station.
Th6 Dopartrnent is in receipt of information from tho kcurity Advisory Bond,
of War Information, that government elnployoos have been observed ronding
clafJ&d docurnenta in public pliicus iind on public convoyancos. Although tho
Board assumed thnt theso documonb iiro reniovod from tlioir regular plnco of CUEby
government employees in coiisciontious pursuit of their ofticid diitios for
outside office hours, tho cxtreine hrisard involved made it riewseary for the
Board to promulgate tlie following reguhtions regarding tlio miioval of elwaifled
documonta for that purpose.
1. Every effort should be mndo by government einployecs to conflno work on
‘*assiAed documents to their offices. Clneaiflod documents sliall not be tnlron away
from ~overnnient oflicos by any employee for tho purpose of work outaide office
except under tho following conditions:
a. l3xpross porrnission mist be grunted by tho government offlciril huving custody
Of the classified document.
b. I’srinission will bo grunted by the custodian only to tlioso ell11dogws whoso
O@ciiil duties require possession of the docuinonta.
0. Tho custodian of the clnssifiod docurnolits will ninintnin II list of tlm dociiinenta
‘ken out, togother wit11 cornplo& description of tho docuinenta. The costoditin
’!l be responsible for tlio return of 1111 olnssiflod docrniionts removed by einployws
’ltb ]lis permission.
* d. Classified do cum on^ will not bo read or disclosed in 11 public PFCO nor will
coritcnta be conveyed to or discllssod wit11 any person ~‘110se of~i~lul d~tios do
mquiro this information.
Employees tsking clnssiflod doculnonts from governinent oflicos will 1nnintitin
Propor mcurity iiiensures wliilo the docunionta are in their posacssion ttnd will roturn
dpcriinenta safely to tliuir regiilsr p~nco of storitgo witliout undue ?e11~.
will you ploitso Initkc every effort possible to ~ cc that proper oiticlnls nnd einplOyQOs
having custody or ncca,q to classifled documellts ~11l111ded of the ureeriCY
for tlieir anfogunid iind iyiforined of tlie rogulutions of the Security Adviaory
BorLl.d governing tho romovnl of cluwified docritnunts froin yovorrililuiit oflicuu.
(Siglled) J~r,~1VlI~lt 1). F*fI1CIIIEbL, JIt.
(309
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