D E S C R I P T I O N O F W O R K - MEGAPOLI - Dmi

MEGAPOLI 212520
B2. Implementation
B.2.1 Management structure and procedures
The MEGAPOLI project has four organizational bodies 1) General Assembly, 2) Coordinators and Project
Office, 3) Steering Group and 4) Advisory Board (PUB). The detailed roles and responsibilities of these
bodies will be specified in the Consortium Agreement. Figure 7 shows the organizational structure and
relation of each body.
ADVISORY
BOARD
EUROPEAN
COMMISSION
GENERAL
ASSEMBLY
STEERING
GROUP
Figure 7: Organizational structure of MEGAPOLI.
General Assembly
The General Assembly is the ultimate decision-making body of the consortium. It is responsible for the
overall direction of the project and is composed of one duly authorized representative of each Partner. The
General Assembly will decide on the following issues:
• the preparation and final approval of the annual Implementation Plan prior to the submission to the
European Commission
• all budget-related matters
• the alterations of the Consortium Agreement
• the acceptance of new parties as well as the exclusion of Parties
• the premature completion/ termination of the Project
The General Assembly will convene first time to the kick-off meeting at the latest one month after the
coordinator has signed the contract with the European Commission. General Assembly shall have ordinary
meetings at least once a year. Every party shall have one vote in the General Assembly meetings. The
quorum and rules of voting shall be further defined in the consortium agreement.
Project coordinator, Project Office
Coordinator’s tasks include the following:
• ensure that the tasks regarding accession to the contract are carried out in a timely manner
• be the intermediary for communication between the contractors and the Commission
• receive all payments made by the Commission to the consortium and administer the Community
contribution regarding its allocation between contractors and activities in accordance with this
contract and the decisions taken by the consortium. The coordinator shall ensure that all the
appropriate payments are made to contractors without unjustified delay;
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COORDINATORS
AND
PROJECT OFFICE
WP1 WP2 WP3 WP4 WP5 WP6 WP7 WP8