Buildings B

4*3 Carryingout Repair &MaintenanceWorks4.3. 10 Prevention of Bribery (continues)(c) Preventive MeasuresTo prevent the above problems, the following measures are proposed:(i)Establishing policy and implementing guidelines on staff conducti• Building management organizations including property managementcompanies or Owners' Corporationsjihould sofcstandards for their employeesor members and enforce rules on Acceptance of advantages and conflictof interest; and /?i• Such policy and guidelines should be promulgated to all parties concernedincluding flat owners, memi^grs of the Management Committees, contractorsand employees or property management companies, etc. so as to minimizecorruption opportunities, avoid misunderstanding and inadvertent contraventionsof the law.(ii)Improving system and strengthening control• Establishing criteria and procedures for inviting tenders and keeping tenderdocuments for record and checking;• Locking up tenders and related documents which are to be opened andassessed by several members of the Management Committee;• Assessing tenders according to pre-determined criteria and compare themwith market price;• Avoiding and monitoring repeated acquisition of the same services orconducting of work projects of the same nature within a short span of time;• Requesting those responsible for selection and supervision of contractorsto declare any conflict of interest and conducting random check for verification;• Setting up clear standards and requirements relating to acceptance of workor services; and• Assigning different persons to conduct tender exercise and supervision ofwork and services so as to avoid collusion.SELECTING THE APPROPRIATE SOLUTIONS