General Orders of the Turks and Caicos Islands Public Service ...

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General Orders of the Turks and Caicos Islands Public Service - 1998 Edition10.1.20 Government telephones and other communications equipment must only be used for makingand receiving official calls and transmissions. Officers will be required to reimburse Government forprivate use of telephones or other communications equipment (by deduction from pay on the authorityof the Chief Secretary), and notwithstanding this, may also render themselves liable to disciplinaryaction.Order 10.2Welfare10.2.1 A Responsible Officer will report immediately to the Chief Secretary the death, serious injuryor illness of an Officer if this occurs in the Islands. If this occurs elsewhere it will be the responsibilityof the first Officer to whom it becomes known to make the report. The full name and designation of thedeceased, seriously injured or seriously ill Officer must be given with particulars of the situation.10.2.2 On first Appointment an Officer is required to notify the Chief Secretary of his or her next ofkin, failing this the names and addresses of not more than two relatives or friends who should benotified in the event of death, serious illness or serious injury. Any changes to this information must bepromptly notified to the Chief Secretary.10.2.3 If an Officer is killed or injured as a result of an accident whilst on duty an immediateinvestigation will be made. The Responsible Officer will ask for the appointment of a board of inquiryto investigate the circumstances of the accident and to determine whether it resulted directly from thatduty and whether the Officer was in any way to blame. The board will be appointed by the ChiefSecretary and will include the Chief Medical Officer and a senior Officer of the department in whichthe Officer was employed. The board will submit its report to the Chief Secretary.10.2.4 Claims from Officers eligible under the Workman's Compensation Ordinance sh(.,)uld be madein the prescribed forrn through the Responsible Officer who will express an opinion as to liability in areport to the Chief Secretary.10.2.5 Where Governnient work is given out by contact then the responsible Officer should ensurethat the contractors, under the contract, are required to insure liability for Workman's Compensation inrespect of the workers employed by them.10.2.6 No Officer shall be entitled to claim compensation in respect of losses of, or damage to, privateproperty incurred through fire, theft, riots or otherwise in the course of his or her service, but in specialcases the grant of compensation may be made by the Chief Secretary as an act of lVace. No concessionshall be made in respect of losses or damage which, in the opinion of the Permanent Secretaryresponsible for Finance, were due to negligence for which the Officer was responsible or which couldreasonably have been covered by insurance.Order 10.3Public Buildings10.3.1 Responsible Officers are responsible for ensuring that all public buildings in their charge areequipped where necessary with fire extinguishers and that arrangements are made for the periodicalexamination and maintenance of fire fighting equipment and that all personnel working within thebuildings are informed of the procedure to follow in the event of a fire or other similar emergency,including the location and use of ernergency exits from the buildings.42
General Orders of the Turks and Caicos Islands Public Service - 1998 Edition10.3.2 Responsible Officers are responsible for ensuring that all public buildings in their charge aremade secure on notification of a hurricane or tropical storm alert or warning.10.3.3 The responsibility for maintaining all Government buildings is vested in the Chief Engineer,Public Works Department., whose duty it is to repair all damage to property chargeable to public fundsincluding that which occurs through the fault or neglect of the authorised occupiers.10.3.4 No alteration or improvements to a public building may be made or undertaken at public costwithout the authority of the Chief Engineer. Where alteration, addition or improvements are requiredthen the Responsible Officer will apply to the Chief Engineer stating the requirements in detail andftilly explaining the necessity or desirability of the proposed work.10.3.5 Responsible Officers will ensure that arrangements are made for all Govenunent buildings andgrounds in thek charge to be kept and maintained in a clean, neat md orderly condition.10.3.6 Before or immediately after occupation is taken of a Government building the ResponsibleOfficer will call for the keys of the building and will report any defect or damage which may beobserved to the Chief Engineer.10.3.7 Officers entreated with the keys to Government buildings are personally responsible for theadequate care of those keys . The loss of any keys in circumstances suggesting negligence by theOfficer concerned will render him or her personally responsible for any expense incurred by theGovernment in their replacement or in ftimishing and fitting new locks and keys.10.3.8 Responsible Officers are required to keep a register of all keys to buildings and Officers towhom keys are issued for retention will be required to acknowledge the receipt of keys by sigmture inthe register. Any loss of keys must be reported at once to the Responsible Officer.10.3.9 The Chief Accountant will keep all duplicate keys of safes in the treasury vault and maintain arecord of all safes and Officers to whom safe keys are issued. Officers to whom safe keys are issuedare personally responsible for their security and must ixqwt losses immediately to the ChiefAccountant.MADE this day of February, 1998.JOHN PHILIP KELLY, LVO MBEGOVERNOR*******************43
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