2010-11 Course Catalog - Century College

Student HandbookConfidential InformationThis data is not accessible to the public or tothe subject of the data. It is accessible only toindividuals or agencies authorized by law togain access.1. Financial records and statements of astudents’ parents (however, these areaccessible to the parents).2. Investigation information collected forpurposes of active or pending legal action,prior to such action.3. Investigation information collected forpurposes of anticipated suspension orexpulsion of students for disciplinaryreasons, prior to the formal action.4. Psychological reports.Access to Private Student DataPrivate student data will be disclosed only tothe following:1. The students who are the subject of thedata.2. Any persons or agencies if the studentshave given informed consent. Informedconsent requires the signing of a statementthat includes the following:a) Dateb) Indication of the expiration date, usuallynot to exceed one yearc) Indication of whom shall release andreceive the informationd) Information written in plain languagee) Specifications of the nature of the dataf) Specifications of the purposes for whichinformation may be used3. Accrediting organizations in order to carryout their accrediting functions.4. Appropriate health authorities, but only tothe extent necessary to administerimmunization programs.5. Appropriate person or persons on the basisof a valid court order, or lawfully issuedsubpoena–but only after calling the court’sattention, through proper channels, to thestatutory provisions, rules, or regulationswhich restrict the disclosure of suchinformation.6. Appropriate persons in connection withstudent’s application for, or receipt of,financial aid.7. Appropriate persons, if the knowledge ofsuch information is necessary to protect thehealth or safety of the students or otherpersons.220 Century College 2010-20118. School and system office officials who havea legitimate educational interest. Schoolofficial is defined as any person employedby the college in an administrative,supervisory, academic or research, supportstaff position (including law enforcementunit personnel); students serving on officialCollege committees or assisting anotherschool official in performing his or her tasksassisting qualified officials; a person orcompany with whom the college hascontracted, such as an attorney, auditor, orcollection agent; a person serving on theMnSCU Board of Trustees, or the CenturyFoundation. A school official has legitimateeducational interest if the official needs toreview an education record in order to fulfillhis or her professional responsibility.9. Federal or state authorities in connectionwith the audit and evaluation of federallysupported educational programs.10. Officials or to other schools, upon requestof the students. See notice below.11. Organizations conducting studies for or onbehalf of Century College for the purposeof the following:a) Administering student aid programsb) Developing, validating, or administeringpredictive testsc) Improving instruction.(These studies must be conducted insuch a manner as will not permit thepersonal identification of students bypersons other than representatives ofsuch organizations, with the informationto be destroyed when no longer neededfor its purpose.)12. State and local officials, as may be requiredby state statute existing prior to November19, 1974.Notice: If you seek or intend to enroll inanother educational institution, your educationrecords will be provided as requestedby that institution. If applicable, whileconcurrently enrolled in or receiving servicesfrom more than one educational institution,your education records will be available toofficials of those institutions as appropriate.Disclosures of your records under othercircumstances may require your prior writtenconsent.You have the right to request a copy ofrecords that have been disclosed. You alsohave the right to request a hearing to correctany inaccurate, incomplete, or misleadinginformation in those disclosed records. Forfurther information about your rights, pleasecontact the Registrar at the college oruniversity that supplied the records.Students Rights RegardingPersonal InformationStudents asked to supply private orconfidential data concerning themselves shallbe informed of the following rights:1. Any known consequences arising fromsupplying or refusing to supply private orconfidential data.2. The identity of other persons or entitiesauthorized by state or federal law to receivethe data.3. The purpose and intended use of the data.4. To be informed as to what is classified asdirectory information and, on request, haveit treated as private data.5. To receive copies of private or public data(on self), the agency may charge a fee,which covers the actual costs involved forproviding copies.6. To review all private or public data (on self)without any charge.7. Whether one may refuse or is legallyrequired to supply the requested data.8. Whether the College maintains any dataon him or her and the classification of thatdata–this includes confidential data.(Students must be told upon request ofthis information.)9. Students may, in writing, contest the accuracyor completeness of public or privatedata; the College shall within thirty dayseither correct the data found to be in erroror notify the students that the Collegebelieves the data to be correct. If data isfound to be incorrect, the College shallattempt to notify the past recipients. Thestudents may appeal an adverse determinationof the College through the provisionsof the administrative procedures act,relating to contested cases.10. The permission or consent required of, andrights accorded to parents by statute orlaw, shall only be required for and accordedto the students.11. Students will be notified annually of theirrights under FERPA; the Notification ofRights will be published in the courseschedule.