Technical Appendix Specifications for the RADIO SYSTEM UPGRADE

Section 16. SYSTEM DOCUMENTATIONGeneralA. Thirty (30) days prior to final system acceptance, the contractor shall deliver three (3) copiesof the following to the City; equipment & system manuals, engineering drawings, as-builddocumentation as well as system documentation of final field conditions.B. The City shall approve the contents and organization of all field documentation to besubmitted by the contractor.C. Costs associated with the documentation required shall be clearly and individually identifiedin the pricing section of the response.Documentation MediaA. Equipment & system manuals supplied by manufacturers will be accepted in their standardform. In addition to documentation in printed form, the contractor will also submit a completeset of documentation including systems diagrams, maintenance manuals, and equipmentmanuals in electronic form such as PDF files, Microsoft Word, and AutoCAD.B. To the greatest extent, all field documentation shall be prepared in a format suitable for looseleafstorage in 3-ring binders. In addition, this information shall be provided in an electronicformat. The contractor shall supply the binders as necessary.C. Software and associated documentation shall be supplied to City on mutually agreed media.Installation DocumentationA. At a minimum, the following documentation shall be provided:1. Simple single line "as-built" system block diagrams for fixed end equipment installations.Blocks illustrated on these diagrams shall be labeled in such a way as to easily identifythe type of equipment represented.2. Simple single line "as-built" diagrams for the antenna systems at each main radio site.Diagrams shall be labeled in such a way as to easily identify the type of item representedincluding its make and model number. City envisions that, at a minimum, the followingitems will be illustrated:a) Antennas and associated mountsb) Main transmission line, coaxial jumper cables, and their approximate lengthsc) Cable entrance ports, lightning arrestors and ground strapsd) Filters, combiners, multicouplers, pre-amps, cross-band couplers, etc.B. For each repeater site, “as-built” antenna location plans illustrating the location, azimuth andheight above ground level of the mobile system antennas.C. For each radio site, simple “as-built” floor plans illustrating the location of equipment and/orequipment racks supplied under this contract in relation with other existing site equipment.For ease of reference, rack mounted equipment shall be shown as a frontal elevation view.All plans shall be scaled. As-build documentation shall also include operational test resultsfor baseline documentation.City of San Luis Obispo 92 Radio System Upgrade TECHNICAL APPENDIX