Kent Design - Technical Appendix - Kent County Council

1.1.2 OUTLINE DESIGN TECHNICAL ASSESSMENT AND SAFETY
AUDIT - STAGE 1
REQUIREMENTS FOR STAGE1
The outline design assessment and safety audit (stage1) involves
assessments and independent checks, of the appropriateness of the
scheme; traffic conditions; sustainable transport issues;
environmental aspects; geometric design; street lighting; signing,
traffic signal systems and scheme safety. It will take the form of a
technical assessment and a safety audit. It will be carried out on the
basis of the information submitted. If the scheme is satisfactory, it will
be given Stage 1 Outline Design Scheme Approval.
Prior to submitting a scheme for Stage1 outline technical assessment
and safety audit the Scheme Promoter should have had discussions
regarding the feasibility of the scheme and any conditions that need
to be complied with and received written confirmation from the
KCC Area Office/HU that the scheme concept is acceptable in
principle.
For a clear understanding of the scheme and to expedite the process
for outline design technical assessment and safety audit (stage 1), the
following documentation should be sent to the KCC Area Office/HU:
• Three copies of plans
• Submission Check List form
• Confirmation of acceptance of scheme in principle from
KCC Area Office/HU and any Area Office/HU
requirements, with verification that they have been
addressed
• Background Information Report (KCC Area Office
schemes only) and Summary Sheet Form
• Cycle facilities Appraisal Form.
(Note: the appropriate forms are supplied by KCC Area Office or the HU as appropriate).
The KCC Area Office/HU on receipt of the submission will carry out
an administrative check on the documentation and if the
documentation is complete send written confirmation of receipt of
the scheme and the contact name and location of individual
processing the scheme. If the documentation is incomplete or
unsatisfactory, it is returned to the scheme promoter advising them
of the required information to process the scheme. (KCC target time
for this part of the procedure is 6 working days).
Within six weeks of receipt of the scheme, the KCC Area Office/HU
should send the Scheme Promoter confirmation of outline design
(stage 1) scheme approval and associated requirements; or where it
has not been possible to give approval, reasons for this and suggested
action to achieve a satisfactory scheme. Where approval has been
given, a guidance note and check list will be included for the second
part of the submission, the detail design technical assessment and
safety audit (stage2).
If additional information is required or problems develop which
would affect the six weeks target time, then the KCC Area
Office/HU would be in contact with the Scheme Promoter updating
him/her on the situation. If the Scheme Promoter has any problems
or points to raise related to the particular scheme he/she should liaise
direct with the contact person noted in the letter of receipt.
Outline Design (Stage 1) approval for works associated with planning
applications should be obtained prior to outline planning permission
being sought, unless access arrangements are a reserved matter.
1.1.3 DETAIL DESIGN TECHNICAL ASSESSMENT AND SAFETY AUDIT-
STAGE 2
REQUIREMENTS FOR STAGE 2
A scheme submitted for detail design technical assessment and safety
audit, should have received written confirmation of it’s acceptability
from the KCC Area Office/HU to be assessed and safety audited at
the detail design (stage 2) of the overall scheme assessment process.
Construction works must not be started until written confirmation
has been received from the Area Office/HU that such works may
proceed. It is envisaged that this process will be concurrent with
other legal and technical processes related to the scheme, including
detailed planning consent if applicable.
The detail design technical assessment and safety audit involves
detailed and independent checks, of the scheme design, standard
details, construction details, signing and road marking schedules,
street lighting calculations, signal design details and scheme safety.
Checks on contracts and specifications and legal aspects will be
carried out alongside this process. If the scheme is satisfactory, it will
be given detail design approval by the KCC Area Office/HU.
To expedite the process for detail design technical assessment and
safety audit at stage 2 of the process, the following documentation
should be provided and sent to the Area Office or HU.
Confirmation of approval of scheme at outline design (or acceptance
of combined stage 1 and 2 submission) by KCC Area Office/HU and
any Area Office/HU requirements, with proof that they have been
addressed.
• Three copies of detail design drawings (i.e. suitable for
tender issue)
• Detail Design Checklist Form
• Detail Design Information based on ‘KCC Scheme Design
Package Guidelines’ and ‘Check List of Documents to be
submitted for Technical Audit’ (HU determined schemes
will supply their own checklist).
• Cycle Design Form
KCC Area Office/HU (or designated representative as directed) on
receipt of the submission will carry out an administrative check on
the documentation and if acceptable send written confirmation of
receipt of the scheme and the contact name and location of the
individual processing the scheme. If the documentation is incomplete
or unsatisfactory it is returned to the scheme promoter advising
them of the required information to process the scheme. The target
time for this part of the procedure is 6 working days.
Where the scheme is acceptable to be processed, the Scheme
Promoter should be contacted by the person responsible for
processing the detail design technical assessment and safety audit of
the scheme. This should occur within 6 working days of confirmation
of receipt of the scheme from the Area Office/HU. This officer will
have carried out a preliminary check on the documents prior to it
being submitted for a detail design check and safety audit. Following
this initial assessment he/she will inform the Scheme Promoter of any
requirements and agree a time scale to complete the detail design
technical assessment and safety audit. The time scale will be
dependent on the complexity of the scheme, and the information
provided by The Scheme Promoter and will be agreed in liaison with
the Area Office/HU. If there is sufficient information the detail design
technical assessment and safety audit should generally be completed
within 25 working days. If information required for this part of the
process is missing it is unlikely that the technical assessment and
safety will proceed further until it is provided.
process
A G U I D E T O S U S T A I N A B L E D E V E L O P M E N T
Kent
Design
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