FINAL REPORT - San Bernardino Superior Court

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2011‐2012 San Bernardino County Grand Jury Final Report FLEET MANAGEMENT DEPARTMENT BACKGROUND The 2005-2006 Grand Jury was informed of a consolidation study being done by an outside consultant. The Board of Supervisors (BOS) had authorized a study to consider the issue of consolidating the four County fleets into one. The study cost $63,000 and was developed and produced in January 2005 by Fleet Counselor Services of Mesa, Arizona. 1 The 2005-2006 Grand Jury was not given the opportunity to view the consolidation study. The Board of Supervisors commissioned an additional study by Mercury Associates, Inc., a fleet management consulting firm based in the Washington D.C. area at a cost of $140,875. 2 On August 18, 2011, the Grand Jury visited Fleet Management (FLTM) where they were given a full tour of the facility. The technology was demonstrated for its efficiency for control of fuel, general service and vehicle history. FLTM provides vehicles, equipment, and services to officials and employees of the County of San Bernardino. FLTM operates six maintenance and repair facilities and 60 fuel sites throughout the County. FLTM has 18 service trucks that are equipped with cranes and welders that provide emergency and regular maintenance to vehicles in the field. The Grand Jury was provided with a copy of the Fleet Counselor Report. Currently, FLTM provides maintenance service for all County vehicles except for vehicles operated by the San Bernardino County Sheriff’s Department (SBSD) and County Fire Department (CFD). The SBSD has objected to the consolidation of vehicle maintenance under the FLTM operations. These SBSD objections were based on a past history of not getting priority service on public safety vehicles and time wasted by deputies waiting for service. The CFD and FLTM are working together to reduce costs and obtain operational efficiencies. In January 2011, the Chief Executive Officer for the County of San Bernardino established an ongoing County Vehicle Policy Committee that meets periodically to maintain adherence to operating rules and policies and is chaired by the Deputy Executive Officer. A. County Policies Regarding Services by an Internal Service Department 1. County of San Bernardino Policy Statement 11-03 effective date 07/01/2000 1 Final Report and Recommendations, Vehicle Management Operations Review San Bernardino County, Fleet Counselor Services Inc., January 2005. 2 Report on Countywide Fleet Operations Review for the County of San Bernardino, Mercury Associates, Inc., July 14, 2010. 16
2011‐2012 San Bernardino County Grand Jury Final Report This policy states: Any County Agency, Department, Office or Special District, requiring a product or service provided by an Internal Service Department shall obtain these services through the respective County service department. The Board of Supervisors has established a number of Internal Service Departments and Divisions that perform central support services within the County. These organizations have skilled personnel, special equipment, materials and supplies for technical and logistics support of County operations that can be performed more economically by a central service within the County. They include: Auditor/Controller County Counsel Human Services Information Services Architecture & Engineering Facilities Management Purchasing Real Estate Services Vehicle Services Community & Cultural Services Grounds – Maintenance Library – Records Management & Archives In order to provide economical services and maintain prudent cost controls, it is important that the Internal Service Departments be utilized by all departments who require such services. Exceptions to this Department and the County Administrative Office policy may be authorized on a case-by-case or temporary basis upon approval of the respective Internal Service. 2. County of San Bernardino Policy 12 – 04 effective 2/3/92 This policy states: The County Administrative Officer is the responsible authority for appointing a Vehicle Services Committee which shall establish the operating rules and procedures for County Motor Pool vehicles. B. Consultants Recommendations The two studies commissioned by the BOS are in agreement on the broad issues of fleet consolidation under the management of FLTM: Transfer responsibility for the maintenance and repair of Fire Department cars and light-duty trucks, and general support vehicles to FLTM. 17
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FINAL REPORT COUNTY OF SAN BERNARDI
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EDITORIAL COMMITTEE From left to ri
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Honorable Ronald M. Christianson, P
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2011-2012 GRAND JURY SAN BERNARDINO
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TABLE OF CONTENTS 2011-2012 GRAND J
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CITIES/SPECIAL DISTRICTS COMMITTEE
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2011‐2012 San Bernardino County G
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May 15, 2012 Ted Burgnon, Foreman a
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Executive Summary Harvey M. Rose As
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Executive Summary year to prevent b
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Executive Summary never completed a
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Executive Summary purposes that dir
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Introduction Harvey M. Rose Associa
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Introduction Victorville was establ
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Introduction Exhibit 1 City of Vict
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Introduction boundaries of the Vict
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Introduction The SCLAA operated und
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Section 1: Financial Condition Cash
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FINAL REPORT - San Bernardino Superior Court

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