FINAL REPORT - San Bernardino Superior Court

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2011‐2012 San Bernardino County Grand Jury Final Report Retain responsibility for maintenance and repair of fire apparatus and other specialty emergency response equipment with the Fire Department to be periodically reviewed. Transfer maintenance and repair of all Sheriff-Coroner Department vehicles to FLTM. Mandate that all departments use the existing enterprise Fleet Management Information System (also known as CCG-FASTER). FINDINGS 1. FLTM has the highest level of fleet management expertise within the County and a high quality of service. The FLTM Director has approximately forty-five years in the field of fleet management and has been at San Bernardino County Fleet Management for 11 years. He is certified by American Public Works Association, National Association of Fleet Administrators, and University of California at Berkeley. Also, in 2011, FLTM was ranked second out of 100 best fleets in the public sector according to Government Fleet Magazine. 2. FLTM utilizes the enterprise Fleet Management Information System (CCG-FASTER). The CCG-FASTER system is a computer database that contains all records and transactions and is used for cost accounting and analysis. CCG-FASTER is also used for analytical information such as, vehicle’s cost, utilization, and vendor’s cost, performance and warranty tracking. 3. The SBSD has no long-term experienced fleet administrator to oversee the Sheriff’s fleet. Currently, SBSD fleet is managed by a Captain, who has limited experience in fleet management. 4. The SBSD does not utilize a central computerized fleet management tracking system and does not utilize CCG-FASTER. 5. Contract cities handle billing for maintenance of the Sheriff’s vehicles differently with no uniform cost tracking. Some cities pay the quarterly invoices for maintenance without any cost validation, while others track every dollar spent. 6. The Counties of Riverside and Orange Fleet Management Departments administer and service all county vehicles, including the Sheriff’s Department. In these counties, law enforcement vehicles are given priority service due to public safety concerns. In those 18
2011‐2012 San Bernardino County Grand Jury Final Report counties, the Sheriff’s Department and Fleet Management work together to ensure that the vehicles are serviced safely and in a timely manner. 7. FLTM is working with the CFD to evaluate the organizational structure and operations of its fleet division to determine if cost savings and/or operational efficiencies can be obtained. A committee consisting of both Fleet Management and County Fire personnel meet bi-monthly to determine best practices and cost savings while maintaining public safety. RECOMMENDATIONS 12-11 The County of San Bernardino consolidates the oversight of the San Bernardino County Sheriff-Coroner vehicles with San Bernardino County Fleet Management. (Findings 1, 2, 6) 12-12 The San Bernardino County Fire Department and San Bernardino County Fleet Management Services continue to work together to reduce costs and increase operational efficiencies. (Finding 7) Responding Agency Recommendations Due Date Board of Supervisors 12-11 through 12-12 September 29, 2012 19
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FINAL REPORT COUNTY OF SAN BERNARDI
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EDITORIAL COMMITTEE From left to ri
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Honorable Ronald M. Christianson, P
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2011-2012 GRAND JURY SAN BERNARDINO
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TABLE OF CONTENTS 2011-2012 GRAND J
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CITIES/SPECIAL DISTRICTS COMMITTEE
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2011‐2012 San Bernardino County G
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May 15, 2012 Ted Burgnon, Foreman a
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Executive Summary Harvey M. Rose As
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Executive Summary year to prevent b
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Executive Summary never completed a
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Executive Summary purposes that dir
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Introduction Harvey M. Rose Associa
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Introduction Victorville was establ
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Introduction Exhibit 1 City of Vict
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Introduction boundaries of the Vict
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Introduction The SCLAA operated und
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Section 1: Financial Condition In t
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Section 1: Financial Condition Tabl
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Section 1: Financial Condition Cash
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Section 1: Financial Condition Char
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Section 1: Financial Condition has
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Section 1: Financial Condition Char
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Section 1: Financial Condition City
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Section 1: Financial Condition Impa
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Section 1: Financial Condition Tabl
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Section 1: Financial Condition Reco
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Section 2: Inter-fund Loans and Use
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3. Power Plant Developments Th
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RESPONSE ACCOUNTABILITY COUNTY OF S
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