RFP - St. Thomas University

More documents

Recommendations

Info

Table of Contents Table of Contents ……………………………………………………………………………………... 2 Executive Summary ……………………………………………………………………………………3 About St. Thomas University …………………………………………………………………………..3 RFP Structure …………………………………………………………………………………………..4 Section 1: General Information ………………………………………………………………………...5 Section 2: Document Management and Imaging (DMI) System ………………………………..……..9 Section 3: Document Conversion Services ……………………………………………………………51 Section 4: Cost Summary ……………………………………………………………………………..59 10/16/2006 2 of 63
Executive Summary St. Thomas University (STU) is seeking a Document Management and Imaging (DMI) system to perform the conversion of existing records from a physical paper format, into its digital equivalent format. The DMI system must not only meet STU’s needs for document management, but also integrate with the University’s Enterprise Resource Planning (ERP) system, Datatel, which includes Student, Financial Aid, Finance and Human Resources modules among others. In addition to the DMI system, STU will also seek scanning services from a vendor, to perform the appropriate indexing and scanning into the new DMI solution. During the initial phase of this project, STU will install the DMI system in-house and host the DMI database internally, but will only use it for modeling, testing and data warehouse purposes. It is our goal to outsource the actual scanning to an outside vendor, which must support importing scanned data into the newly deployed DMI system at the University. STU reserves the right to select one vendor for the DMI system; another vendor for the scanning services; or a single vendor for both solutions. About St. Thomas University St. Thomas University is an urban, student-centered, Catholic university with rich cultural and international diversity, dedicated to educating leaders who contribute to the economic and cultural vitality of the regions they serve. Today, St. Thomas has an enrollment of 2,520 students - 1,171 in the traditional undergraduate program, 731 in its graduate program and 618 in the law school. Our students come to us from 42 states and nearly 50 foreign countries. 10/16/2006 3 of 63
Page 1: St. Thomas University Request for P
Page 5 and 6: Section 1: General Information 1.1
Page 7 and 8: NOTE: Electronic copies of the prop
Page 9 and 10: Section 2: Document Management and
Page 11 and 12: Description 7. Scan-time indexing v
Page 13 and 14: Description 21. Delete blank pages
Page 15 and 16: Description 7. Index large batches
Page 17 and 18: Description 7. Fax capture: Automat
Page 19 and 20: Description 3. Automatically index
Page 21 and 22: Functionality Type User Interface/V
Page 23 and 24: Description 14. Reorder pages withi
Page 25 and 26: Functionality Type Retrieval and Se
Page 27 and 28: Functionality Type Annotations Desc
Page 29 and 30: Description 13. Ability to give spe
Page 31 and 32: Description 7. Option to print inde
Page 33 and 34: Description 7. Automate workflow ro
Page 35 and 36: Functionality Type Integration Desc
Page 37 and 38: Functionality Type Interoperability
Page 39 and 40: Description 7. Give multiple users
Page 41 and 42: Functionality Type Server Descripti
Page 43 and 44: Functionality Type Client Descripti
Page 45 and 46: Functionality Type System Auditing
Page 47 and 48: Description 6. Support for multiple
Page 49 and 50: Description 7. User validation agai
Page 51 and 52: Section 3: Document Conversion Serv
Page 53 and 54:
c) Each page will be its own docume
Page 55 and 56:
22. Provide list of ALL schools of
Page 57 and 58:
3.5. Document types for demonstrati
Page 59 and 60:
Section 4: Cost Summary 4.1 General
Page 61 and 62:
4.4 Document Conversion Services: D
Page 63:
4.5 Payment for Service 1. Vendor w
show all

RFP - St. Thomas University

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?