RFP - St. Thomas University

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4.3 Document Conversion Services: Gap Analysis (Section 3) Vendor shall provide a cost summary for completing the Gap Analysis study below. This cost shall include ALL travel related expenses and material related expenses needed to complete the gap analysis. Table 4.3 Gap Analysis Cost Summary Description Year 1 Year 2 Year 3 Comments Total Number of hours N/A N/A Cost per hour N/A N/A Total 10/16/2006 60 of 63
4.4 Document Conversion Services: Demonstration Scenarios Unit Price Summary (Section 3) Vendor shall provide unit price for each of the document types described in the demonstration scenarios listed in Section 3.5, Table 3.5 of this RFP. Unit price means the total cost to fully process a single document type. This total cost must include: 1. Document pickup costs from St. Thomas main campus. 2. The cost for boxing of files at the campus. The campus will prepare and designate sets of documents in volumes agreed upon with the vendor. 3. One-time setup costs 4. Document preparation costs 5. Document conversion costs 6. Document indexing costs 7. Where the Document Type has alternative indexing options, or where the Vendor wishes to offer alternative indexing options, please provide alternative pricing models. 8. Document and index Quality Assurance costs 9. OCR/ICR/Form processing costs, if appropriate 10. Where number of pages defined in the document type can vary, define the cost per page that will be charged, if appropriate. 11. Clearly list any and all conditions/situations that could cause the bid price to increase/decrease. 12. Vendor will provide elapsed process time from the beginning of the conversion to completion with expected completion and maximum completion times based on the information provided in Section 3.5. 13. Vendor will provide all packing materials for transfer of files from the campus to the conversion facility. 14. Vendor will include document destruction costs. You may list these costs separately with varying timelines from 30 days to 90 days. 15. Indicate if there is a parameter that will drive cost higher (e.g. storage after 30 days would require external facilities). 16. Itemize any costs not previously mentioned. 10/16/2006 61 of 63
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St. Thomas University Request for P
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Executive Summary St. Thomas Univer
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Section 1: General Information 1.1
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NOTE: Electronic copies of the prop
Page 9 and 10: Section 2: Document Management and
Page 11 and 12: Description 7. Scan-time indexing v
Page 13 and 14: Description 21. Delete blank pages
Page 15 and 16: Description 7. Index large batches
Page 17 and 18: Description 7. Fax capture: Automat
Page 19 and 20: Description 3. Automatically index
Page 21 and 22: Functionality Type User Interface/V
Page 23 and 24: Description 14. Reorder pages withi
Page 25 and 26: Functionality Type Retrieval and Se
Page 27 and 28: Functionality Type Annotations Desc
Page 29 and 30: Description 13. Ability to give spe
Page 31 and 32: Description 7. Option to print inde
Page 33 and 34: Description 7. Automate workflow ro
Page 35 and 36: Functionality Type Integration Desc
Page 37 and 38: Functionality Type Interoperability
Page 39 and 40: Description 7. Give multiple users
Page 41 and 42: Functionality Type Server Descripti
Page 43 and 44: Functionality Type Client Descripti
Page 45 and 46: Functionality Type System Auditing
Page 47 and 48: Description 6. Support for multiple
Page 49 and 50: Description 7. User validation agai
Page 51 and 52: Section 3: Document Conversion Serv
Page 53 and 54: c) Each page will be its own docume
Page 55 and 56: 22. Provide list of ALL schools of
Page 57 and 58: 3.5. Document types for demonstrati
Page 59: Section 4: Cost Summary 4.1 General
Page 63: 4.5 Payment for Service 1. Vendor w
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RFP - St. Thomas University

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