RFP - St. Thomas University

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Functionality Type Miscellaneous Description 1. Produce simultaneous archival level film and digital surrogates from print or older microforms Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information Description 2. Support transfer from film (microform, microfilm, etc.) to digital Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information Description 3. Support OCR and meta-services processing capabilities from existing digital sets Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information Description 4. Support scanning and processing of existing blueprints Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information Functionality Type Customer Support Description 1. Support portal Web site with 24 x 7 availability Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information 2. Support portal Web site providing the ability to: Interact with vendor’s support via chat and screen sharing Download software Search product documentation Description Search FAQs Search technical knowledgebase Review training course schedules Review course outlines and exercise guides Participate in the imaging system User Community forum Feature supported Out of the Box Via Configuration Via Customization Not Available Check only one Supporting Information 10/16/2006 50 of 63
Section 3: Document Conversion Services 3.1 Gap Analysis As part of the project, the successful vendor will be expected to conduct a review of the current environment to provide a high-level gap analysis and refined implementation plan. Based on a review of the gap analysis and refined implementation plan, STU reserves the right to cancel the contract. The successful vendor will also be expected to design and implement an STU model demonstrating key features and system functionality in the STU environment. Based on the delivered model, STU reserves the right to stop the implementation and cancel the contract. 3.2 General Requirements The following general requirements apply to all aspects of the document conversion services: 1. The document scanning and implementation of the DMI solution may be done in parallel. 2. “<strong>St</strong>icky notes” will be placed on a blank page and scanned following the page to which they were attached. Vendor suggestions on handling “sticky notes” are welcome. 3. Duplicate and triplicate carbon copies will be discarded; use the most readable copy for source document. 4. Back pages that contain standard text will be duplex imaged. 5. Pin-feed continuous paper forms may be burst, manually removing the side edges before scanning. Continuous form documents will be scanned as a single, multi-page document. 6. Output will be standard CCITT Group 4 TIFF6 unless testing determines the need for color. 7. If needed, vendor and STU will agree on the optimal method of transferring digital files to STU. 8. If needed, digital files will be transferred to STU on an agreed upon schedule. 9. If needed, Vendor will store a copy of conversion output until notified by the STU the batch has been successfully uploaded into the DMI and has passed all quality assurance tests. 10. Vendor will sign privacy FERPA and HIPAA compliance documents. ALL STUDENT AND PERSONNEL INFORMATION IS CONFIDENTIAL. 11. If needed, Vendor will provide at least one workstation at the conversion facility for a STU representative to process indexing exceptions, perform queries, and perform quality verification. 10/16/2006 51 of 63
Page 1 and 2: St. Thomas University Request for P
Page 3 and 4: Executive Summary St. Thomas Univer
Page 5 and 6: Section 1: General Information 1.1
Page 7 and 8: NOTE: Electronic copies of the prop
Page 9 and 10: Section 2: Document Management and
Page 11 and 12: Description 7. Scan-time indexing v
Page 13 and 14: Description 21. Delete blank pages
Page 15 and 16: Description 7. Index large batches
Page 17 and 18: Description 7. Fax capture: Automat
Page 19 and 20: Description 3. Automatically index
Page 21 and 22: Functionality Type User Interface/V
Page 23 and 24: Description 14. Reorder pages withi
Page 25 and 26: Functionality Type Retrieval and Se
Page 27 and 28: Functionality Type Annotations Desc
Page 29 and 30: Description 13. Ability to give spe
Page 31 and 32: Description 7. Option to print inde
Page 33 and 34: Description 7. Automate workflow ro
Page 35 and 36: Functionality Type Integration Desc
Page 37 and 38: Functionality Type Interoperability
Page 39 and 40: Description 7. Give multiple users
Page 41 and 42: Functionality Type Server Descripti
Page 43 and 44: Functionality Type Client Descripti
Page 45 and 46: Functionality Type System Auditing
Page 47 and 48: Description 6. Support for multiple
Page 49: Description 7. User validation agai
Page 53 and 54: c) Each page will be its own docume
Page 55 and 56: 22. Provide list of ALL schools of
Page 57 and 58: 3.5. Document types for demonstrati
Page 59 and 60: Section 4: Cost Summary 4.1 General
Page 61 and 62: 4.4 Document Conversion Services: D
Page 63: 4.5 Payment for Service 1. Vendor w

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