RFP - St. Thomas University

3.4 Demonstration Scenarios
Following the review of written proposals, STU may invite the Vendor to provide a scenario
demonstration of their DMI system. The focus of the demonstration is limited to system
functionality and capability. STU is expecting each Vendor to provide a demonstration of a
DMI solution that integrates with our DATATEL system. This expectation means that a Vendor
should make reasonable judgments about the level of detail to include.
The Vendor will be asked to follow STU defined scenarios for image scanning, processing and
retrieval. STU will provide documents for scanning. The set of documents for the
demonstrations will be made available to the Vendor when the demonstration is scheduled.
These scenarios begin at the point of processing the document.
However, the Vendor may choose to scan other documents during the demonstration at their
discretion. After the completion of the STU defined scenarios, the Vendor may include any
additional demonstrations as desired. Finally, the Vendor is expected to allow time for a
question and answer session.
Each demonstration will be limited to two hours. It is therefore important that the Vendor
follows the demonstration format and requirements that are included in this document. The
Vendor is expected to manage their time carefully. STU expects the Vendor to complete their
demonstration during the two hours allotted. A large conference room will be available for
demonstrations and STU will provide all support needed to set up chairs and tables. STU will
also provide a projection screen and connection to the Internet and telephone. The Vendor is
expected to bring all other equipment needed for demonstrations. An hour will be allotted for
setup prior to the demonstration.
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