Standard Format Tentative Budget Submission - Southwest Florida ...

3.6 Fleet Services – Support of all district vehicles.
IV. Program Allocations
District Description
This activity provides for the procurement, management and maintenance of automotive vehicles,
heavy and light equipment, boats and small engines and related District equipment. This includes all
operational costs including vehicle insurance.
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
ACTIVITY BY EXPENDITURE CATEGORY
Fiscal Years 2009-10, 2010-11, 2011-12, 2012-13, and 2013-14
TENTATIVE BUDGET - Fiscal Year 2013-2014
3.6 - Fleet Services
Fiscal Year 2009-10
(Actual-Audited)
Fiscal Year 2010-11
(Actual-Audited)
Fiscal Year 2011-12
(Actual-Audited)
Fiscal Year 2012-13
(Current Amended)
Fiscal Year 2013-14
(Tentative Budget)
Difference in $
(Current -- Tentative)
% of Change
(Current -- Tentative)
Salaries and Benefits $0 $732,336 $627,657 $676,484 $652,054 ($24,430) -3.6%
Other Personal Services 0 0 0 0 0 0
Contracted Services 0 0 0 0 8,000 8,000
Operating Expenses 0 1,822,474 1,504,953 1,617,646 1,585,618 (32,028) -2.0%
Operating Capital Outlay 0 1,052,208 78,764 68,295 0 (68,295) -100.0%
Fixed Capital Outlay 0 0 0 0 0 0
Interagency Expenditures (Cooperative Funding) 0 0 0 0 0 0
TOTAL $0 $3,607,018 $2,211,374 $2,362,425 $2,245,672 ($116,753) -4.9%
SOURCE OF FUNDS District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL
Fiscal Year 2013-14 $2,245,672 $0 $0 $0 $0 $0 $2,245,672
OPERATING AND NON-OPERATING
Fiscal Year 2013-14
Operating
(Recurring - all revenues)
Non-operating
(Non-recurring - all revenues)
Salaries and Benefits $652,054 $0
$652,054
Other Personal Services 0 0
0
Contracted Services 8,000 0
8,000
Operating Expenses 1,585,618 0
1,585,618
Operating Capital Outlay 0 0
0
Fixed Capital Outlay 0 0
0
Interagency Expenditures (Cooperative Funding) 0 0
0
TOTAL $2,245,672 $0
$2,245,672
TOTAL
Changes and Trends
The District’s “life cycle” approach to meeting vehicle/equipment needs includes: fitting specific user
needs to vehicle/equipment type and design; using ergonomic principles to enhance efficiency and user
accommodations; evaluating resale in terms of timing to maximize value to the District; addressing the
emerging federal mandate for use of alternative fuel vehicles, and instituting other fuel efficiency
practices (e.g., hybrid and electric vehicles added to the fleet); outsourcing fueling system services; and
continuing to review assigned vehicles versus central pool shared-usage vehicle deployment. The
District also recently changed its minimum replacement criteria for various classes of vehicles to be
consistent with the other water management districts and the state. This along with staff reductions
and increased use of teleconferencing and other electronic communications has reduced overall fleet
utilization, resulting in cost savings and the ability to delay capital outlays for new vehicles and
equipment.
Budget Variances
The 4.9 percent decrease for this activity is primarily due to a reduction of 10,000 gallons in estimated
fuel requirements for fiscal year 2013-14 ($32,500); no new vehicles or associated equipment are
scheduled for replacement in fiscal year 2013-14 ($68,295); and a reduction in staff resources (2 FTEs)
resulting from the District’s restructuring efforts.
Major Budget Items
Fuel and lubricants ($937,500); Parts and Supplies ($246,214); and Vehicle Insurance ($155,000).
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