ANNEX II - UNOPS

Involvement of existing infrastructure (including those located in the countries of service, if
any), for handling necessary duties including, but not limited to:
6.10.1 Administration of Contractors’ contracts in accordance with prospective Agreement
and Call-Off Contract(s);
6.10.2 Daily contact with the Contractors, monitoring and proper maintenance of
Contractors leave and attendance records;
6.10.3 Preparation of Contractors’ payroll ensuring its consistence to attendance records;
6.10.4 Timely settlement of Contractors’ payments (with due attention paid to the fact that
Contractors normally require certain amount of cash to be issued in the Country of
Services for coverage of their expenses);
6.10.5 Full travel arrangements (including freight requirements for personal belongings)
for the Contractor(s) for going on (or returning from) leave during the assignment;
6.10.6 Performance monitoring of all the Contractors through personal contact and
correspondence and regular reporting to UNOPS on the progress/delivery rate of
each Contractor.
6.10.7 Liaison with UNOPS Project Managers on any issues or concerns that arise during
the deployment of the Contractors and termination/replacement of the Contractor(s)
if deemed necessary by UNOPS;
6.10.8 Legal protection of Contractors in case of any legal claims or litigation.
6.10.9 Support initiatives on knowledge sharing and capacity building for the Contractors.
Full information about sub-contracted parties or partner entities involved in performance of
these services, their roles and responsibilities, etc.;
Any other relevant information.
Please note: Wherever necessary and possible, UNOPS will provide assistance to the Consultant
with regards to travel arrangements for the Contractor(s) for going on leave during their assignments
on a full cost recovery basis.
6.11. Establishment of physical presence in any of the Countries of Services in the case of a complex
deployment (more than 20 Contractors at one time): UNOPS prefers that in case of complex
deployment at least one of the Consultant’s direct employees shall be stationed (at the Consultant’s
cost) in the Country of Services on full-time basis and shall be sufficiently senior within the
Consultant’s organization to make binding commitments for, and on behalf of, the Consultant during
the whole period of the Contractors’ deployment, serve as Consultant’s focal point within the
respective theatre of operations and act as liaison to the respective UNOPS OC Management team.
The Offeror shall describe with sufficient level of details how it aims to provide these services,
including, but not limited to:
Description of the existing relevant processes and procedures;
Involvement of existing infrastructure (including those located in the countries of service, if
any);
Full information about sub-contracted parties or partner entities involved in performance of
these services, their roles and responsibilities, etc.;
Any other relevant information.
6.12. Personal weapons, accessories and ammunition necessary for fulfilment of security related
assignments.
The Offeror shall describe with sufficient level of details how it aims to provide these services,
including, but not limited to:
Description of the existing processes and procedures;
Involvement of existing infrastructure (including those located in the countries of service, if
any);
Full information about sub-contracted parties or partner entities involved in performance of
these services, their roles and responsibilities, etc.;
Any other relevant information.
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