ANNEX II - UNOPS

Demonstrated experience in mobilization of funds from Donors;
Excellent written and spoken English;
Previous experience in developing countries with similar conditions to those in Countries of Service
under consideration will be an advantage.
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GRANTS MANAGEMENT OFFICER
General description of duties:
Under the direct supervision of the UNOPS Project Manager the Grants Management Officer is required to
perform the duties and responsibilities related to planning of activities, selection of grantees, implementation
of the activities and reporting on the utilization of grant funds for the projects in his/her portfolio.
Responsibilities:
1. Planning:
Develop NGO grant fund procedures and necessary supporting documentation (Request for
Proposals, Evaluation Criteria, NGO Proposal Forms, etc.);
Establish and update work plans for the announcement, reception, monitoring and evaluation phases
of NGO Grant Funds.
2. Selection:
Organize selection panels for NGO proposals, based on UNOPS applicable procedures;
Participate in selection panels if needed;
Maintain minutes and records of selection panels’ decisions;
Communicate with applicant NGOs regarding selection outcomes.
3. Implementation:
Negotiate agreements with selected NGOs on the basis of UNOPS applicable procedures;
Maintain documentation on all agreements signed by NGOs;
Liaise with Procurement and Finance departments for processing NGO agreements and payments in
due time and according to UNOPS applicable procedures;
Liaise closely with contracted NGOs for the timely and satisfactory completion of all administrative
matters in relation to concluding and implementing projects funded by UNOPS grant funds;
Monitor the implementation of the projects funded by UNOPS grant funds;
Provide advice and directions to NGOs for solving minor issues in relation to grant project
implementation;
Seek advice and decision from UNOPS Project Manager for serious issues in relation to
implementation of grant projects by NGOs;
Advise the UNOPS Project Manager on issues relating to grant management and capacity-building
of NGOs where necessary.
Reporting:
Review and file all reports received from implementing NGOs;
Establish and maintain a systematic filing system of key documents in relation to the grant funds;
Submit bi-weekly sitreps to the UNOPS Project Manager, participate in the preparation of monthly,
semi-annual and annual reports to donors;
Contribute to regular project progress reports prepared by the UNOPS Project Manager.
Qualifications/Experience/Skills:
Master’s or equivalent degree in administration, project management, political science or related
subject; additional years of relevant work experience in combination with a relevant bachelor’s
degree may substitute for the requirement for a master’s degree;
Minimum of five (5) years of experience of work in civil society projects.
Good experience in project administration.
Prior experience with the UN is highly desired.
Proficiency in usage of computers and office software packages.
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