ANNEX II - UNOPS

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6.10.3 When a Call-Off Contract for deployment of a Contractor for less than three (3) months is subsequently extended to reach or exceed three (3) months, provisions for AL and SL will start to apply subject to the eligibility as specified in sections 6, 6.4 and 6.5 above, from the effective date of the contract extension. Leave is not accumulated retroactively. 6.10.4 Similarly when a LC deployed at support level for less than three (3) months, the LC shall not be subject to overtime pay. However, when exigencies of service require flexibility, compensatory time off may be used. When the Call-Off Contract for deployment of the LC at support level for less than three (3) months is subsequently extended to reach or exceed three (3) months, the LC becomes eligible for overtime pay from the effective date of the contract extension. 6.11 Computation of Annual and Sick Leave 6.11.1 Absence from work of two (2) hours or longer and up to four (4) hours shall be counted as one half (0.5) day. Absence of more than four (4) hours shall be counted as one (1) full day. Authorized absences of less than two (2) hours taken by the Contractor at a time mutually agreeable to the Contractor and UNOPS do not need to be recorded as annual leave. 6.11.2 For contract periods of less than one (1) full calendar month, and where the contract start and end date fall in separate months, leave provisions shall be calculated as follows (subject to paragraphs 6.1.2, 6.4 and 6.5): (i) When the contract start date falls between the 2 nd and the 16 th of the month: Two (2) days AL and one (1) day SL for that calendar month. (ii) When the contract start date falls on the 17 th of the month or later: One (1) day AL and one (1) day SL for that calendar month. (iii) When the contract end date falls between the 1 st and the 16 th of the month: One (1) day AL and one (1) day SL for that calendar month. (iv) When contract end date falls on the 17th of the month or later, but not on the last day of the month: Two (2) days AL and one (1) day SL. 6.12 Leave Provisions While on Part-time Status 6.12.1 Contractor deployments for part-time work shall provide for annual and sick leave on a pro-rated basis, as follows: (i) When the part-time work is evenly distributed in the week (e.g. if a Contractor works 50%, equal to twenty (20) hours per week, four (4) hours per day), then the leave provision would be two-and-a-half (2.5) part-time days of AL and two (2) part-time days of SL per month. A parttime day in this example would consist of four (4) working hours, and (ii) When the part-time work is not distributed evenly (e.g. if a Contract works 50%, equal to twenty (20) hours per week, two (2) full days and one half (0.5) day per week), then the leave provision would be one-and-a-quarter (1.25) full-time AL days per month and one (1) full-time SL day per month. A full-time day in this example would consist of eight (8) working hours. 6.12.2 Maternity Leave and Paternity Leave under part-time status would be calculated as sixteen (16) weeks of Maternity Leave at part-time pay or four (4) weeks of Paternity Leave at part-time pay. 7.0 TRAVEL ARRANGEMENTS 7.0.1 Contractors may be required from time to time to undertake travel, either in conjunction with the start and end of the assignment or during the assignment in the form of work-related trips away from the duty station. This section will outline the rules and procedures applicable to such travel. Page 24 of 61
7.0.2 Travel for Contractors shall follow the provisions stated in this document. In the event that there are no provisions in this document governing a specific circumstance, the provisions of UNOPS Administrative Instruction AI/CSG/2009/01 on “Official Duty Travel” shall be applicable (copy of the document shall be provided to the Consultant upon signature of the Agreement). However, in the event of inconsistency between the provisions in this document and UNOPS Administrative Instruction AI/CSG/2009/01 on “Official Duty Travel”, the provisions in this document shall prevail. 7.1 Duty Travel 7.1.1 Duty travel is defined as travel which is requested as part of the performance of services under the Agreement and respective Call-Off Contract. Duty travel is usually from the duty station to the place of the mission and return to the duty station. 7.1.2 Both ICs and LCs may be requested to undertake duty travel as part of the performance of their functions, depending on the business needs. 7.2 Travel to Join and Repatriation Travel 7.2.1 Travel to join and repatriation travel is only applicable to ICs who do not reside at the duty station, or within commuting distance from the duty station, at the time of deployment. Travel to join is the travel of an IC from his/her place of residence at the time of hire to the duty station. Repatriation travel is the reverse travel of the IC from the duty station to his/her place of residence upon completion of the assignment. 7.2.2 Travel to join / repatriation travel applies only to ICs who are actually required to travel. Hence ICs who are residing at the duty station at the time of hire are ineligible for travel to join and Contractors who remain at the duty station after completion of the Call-Off Order are ineligible for repatriation travel. 7.2.3 When an IC is offered a new contract at the same duty station before the prior contract expires, he/she is ineligible for travel between the two contracts. Taking (or granting) leave of absence immediately before contract expiry or postponing contract start under the new contract in order to create an unnecessary break between contracts will have no effect on the in-eligibility for travel. 7.2.4 Contractors are ineligible for travel to join / repatriation travel in connection with contract extensions. 7.2 Standards for Travel 7.2.1 The standard for air travel authorized by UNOPS for Contractors is economy class irrespective of flight duration. Contractors wishing to travel in business or first class shall personally cover the cost of an upgrade. 7.2.2 For standards of travel when the mode of transportation is other than by air, UNOPS Administrative Instruction AI/CSG/2009/01 on “Official Duty Travel” shall be consulted. 7.2.3 Travel should always be by the most direct and economical route. 7.2.4 Those Contractors required by UNOPS to travel overnight shall receive Daily Subsistence Allowance (DSA) at the normal UN rate applicable to the location. 7.3 Visa and Travel Documents 7.3.1 The Consultant shall arrange for required visas and work permits for ICs who work in a country other than their own. UNOPS may facilitate this process where possible. Foreseeable costs related to visas and work permits shall be reimbursed to the Consultant under the Agreement and respective Call-Off Contract. Page 25 of 61
Page 1 and 2: ANNEX II TERMS OF REFERENCE (TOR) F
Page 3 and 4: Number of experts that can be deplo
Page 5 and 6: Prospective Agreement shall not acc
Page 7 and 8: 6. CONSULTANT’S RESPONSIBILITIES
Page 9 and 10: Description of the existing process
Page 11 and 12: Please note: the Consultant shall b
Page 13 and 14: 5 Project Manager IC - C 9 months 6
Page 15 and 16: 3.1.2 Support services for the purp
Page 17 and 18: workplace harassment and abuse of a
Page 19 and 20: 4.4.10 Contractors are not entitled
Page 21 and 22: 6.2 Overtime 6.2.1 Contractors depl
Page 23: 6.7.6 Paternity leave must fall wit
Page 27 and 28: (i) When feasible for UNOPS, the or
Page 29 and 30: (x) Care shall be taken to ensure t
Page 31 and 32: 10.1 Types of CEC for deployment of
Page 33 and 34: 11.1 IC Fee Ranges 11.1.1 IC Fee ra
Page 35 and 36: 11.2.2 In setting the base fee, the
Page 37 and 38: a) For ICs: The fee takes into cons
Page 39 and 40: Monthly fee - (monthly fee/21.75) x
Page 41 and 42: 13.0 TERMINATION OF CONTRACTORS 13.
Page 43 and 44: ANNEX II-B SAMPLES OF CONTRACTOR’
Page 45 and 46: Preparing drawings in accordance wi
Page 47 and 48: Having a sound understanding of roa
Page 49 and 50: Maintenance of accurate stores reco
Page 51 and 52: Reporting: The Security Coordinato
Page 53 and 54: Perform other duties as assigned by
Page 55 and 56: Demonstrated experience in mobiliza
Page 57 and 58: Verification of the identification
Page 59 and 60: Collect data using a supplied PDA a
Page 61: ANNEX II-D Page 61 of 61

ANNEX II - UNOPS

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