ANNEX II - UNOPS

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Amendments of the CEC shall be used when the respective Call-Off Contracts under the Agreement are extended beyond the initial period and/or when there are minor modifications of contract provisions with regards to the services of the subject Contractors. Amendments are inappropriate for substantial modifications to contract provisions, such as change in duty station, major changes in the scope of work, changes to the fee, etc. Substantial modifications to contract provisions shall not require issuance of a new Call-Off Contract under the Agreement, but shall be preceded by a new competitive selection process (for which the incumbent of the abolished position may apply again) and shall require issuance of a new CEC. 10.3.1 Extension of Contractor’s Services Should the services of the Contractor be extended, such extension shall be carried out through an amendment to the respective Call-Off Contract under the Agreement and subsequently to the CEC. Extension for the purpose of this document refers to a situation where: (i) TOR remains the same; (ii) Satisfactory performance has been certified; (iii) There is no break between the original contract period and the period for which the contract will be extended, and (iv) Remuneration remains the same. A CEC can be extended to a maximum of three (3) years. Upon reaching the three-year maximum, if services are still required as per the Contractor’s TOR, a competitive selection process must take place to identify and deploy the best candidate for the assignment. The incumbent may apply for the position again. 10.3.2 Modification of CEC provisions Should contract provisions call for minor modifications other than contract extension, such minor modifications shall be carried out through an amendment to the respective Call-Off Contract under the Agreement and subsequently to the CEC. Examples could be changes in deliverables, changes in the time frame, etc. In such cases, the texts of the respective Call-Off Contract under the Agreement, the CEC and the Contractor’s TOR shall be adjusted accordingly. 11.0 PAYMENT OF CONTRACTORS 11.0.1 As a guiding principle, fees payable to Contractors will be based on the minimum amount necessary to obtain quality services for UNOPS and its clients. In order to ensure this, fees shall take into account various expenses incurred by the Contractor during the contract period, such as basic living expenses, health insurance (if not provided by the Consultant), provisions for rest and recuperation, the need to provide a reasonably secure environment and any other relevant expenses related to the performance of services under the Agreement and respective Call-Off Contract(s). 11.0.2 Furthermore, equal value work will be remunerated at comparable levels. In order to ensure real comparability of fees, equal work in materially different settings will be remunerated differently, balancing out differences in terms of cost of living, working hours, hardship and hazard conditions, etc. More details are provided in the following sections. 11.0.3 The recommended all-inclusive fee (except for compensation for the factors outlined in paragraph 11.2.4 below) shall be determined by UNOPS at the outset of the selection process. Upon selection of the Contractor the final negotiated fee (adjusted as necessary to compensate for the factors outlined in paragraph 11.2.4 below) shall be clearly reflected in the respective Call-Off Contract under the Agreement as well as CEC issued to the Contractor. 11.0.4 Once fee has been determined and the respective Call-Off Contract has been awarded and signed, no adjustment or additional payment shall be made during the contract period including amendments, except when it falls under the provisions specified in section 11.6. Page 32 of 61
11.1 IC Fee Ranges 11.1.1 IC Fee ranges shall be established according to three defined levels: Junior Specialist, Specialist, Senior Specialist and Principal Specialist. Each level is defined by the following elements: (i) Element I: The level of complexity of services required, the degree of specialization required to fulfil the TOR, as well as the availability of individuals with such expertise. (ii) Element II: The level of relevant education, qualifications, and work experience required to provide the services as specified in the TOR. 11.1.2 The IC Fee ranges are established by UNOPS Human Resources Practice Group to guide the determination of fees for ICs and fully comply with UNOPS Individual Contractor Agreement Policy. Fee ranges are established at daily rates for contracts with a duration of less than one month 1 and at monthly rates for contracts of a duration of one month or longer. The IC Fee ranges are presented below in two separate tables: Table 4: Daily Rates for ICs IC Level Element I: Complexity; Degree of Specialization; Availability Element II: Level of Qualifications and Experience IC-A Junior Specialist Equivalent of a master’s degree and 0 – 4 years’ relevant experience IC-B Specialist Equivalent of a master’s degree and 5 - 10 years’ relevant experience IC-C Senior Specialist Equivalent of a master’s degree and 11 - 14 years’ relevant experience IC-D Principal Specialist Equivalent of a master’s degree and 15 or more years’ relevant experience Table 5: Monthly Rates for ICs IC Level Element I: Complexity; Degree of Specialization; Availability Element II: Level of Qualifications and Experience IC-A Junior Specialist Equivalent of a master’s degree and 0 – 4 years’ relevant experience IC-B Specialist Equivalent of a master’s degree and 5 - 10 years’ relevant experience IC-C Senior Specialist Equivalent of a master’s degree and 11 - 14 years’ relevant experience IC-D Principal Specialist Equivalent of a master’s degree and 15 or more years’ relevant experience RANGE OF DAILY FEES IN USD 200 - 400 300 - 600 450 - 900 675 – 1,350 RANGE OF MONTHLY FEES IN USD 4,000 – 8,000 6,000 – 12,000 9,000 – 18,000 13,500 – 27,000 11.1.3 Each level in the IC Fee ranges has a minimum and a maximum amount denominated in USD, which serve as the ranges for fee setting applicable to all ICs deployed by UNOPS throughout the world. UNOPS Hiring Units shall have flexibility to set fees for the Contractors within these ranges provided that the fee setting followed the provisions of the 11.2 below and justified. 11.1.4 Deviation above the fee ranges shall not be accepted. 11.1.5 The IC fee ranges are specifically developed to set fee ranges for ICs where the payment basis is daily and monthly. The fee ranges shall also be applied to guide fee setting for retainer contracts, taking into account the IC level and the amount of work/scope of services to be delivered. 1 For the purpose of determining whether daily or monthly rates apply, a month is defined as 30 consecutive days. Page 33 of 61
Page 1 and 2: ANNEX II TERMS OF REFERENCE (TOR) F
Page 3 and 4: Number of experts that can be deplo
Page 5 and 6: Prospective Agreement shall not acc
Page 7 and 8: 6. CONSULTANT’S RESPONSIBILITIES
Page 9 and 10: Description of the existing process
Page 11 and 12: Please note: the Consultant shall b
Page 13 and 14: 5 Project Manager IC - C 9 months 6
Page 15 and 16: 3.1.2 Support services for the purp
Page 17 and 18: workplace harassment and abuse of a
Page 19 and 20: 4.4.10 Contractors are not entitled
Page 21 and 22: 6.2 Overtime 6.2.1 Contractors depl
Page 23 and 24: 6.7.6 Paternity leave must fall wit
Page 25 and 26: 7.0.2 Travel for Contractors shall
Page 27 and 28: (i) When feasible for UNOPS, the or
Page 29 and 30: (x) Care shall be taken to ensure t
Page 31: 10.1 Types of CEC for deployment of
Page 35 and 36: 11.2.2 In setting the base fee, the
Page 37 and 38: a) For ICs: The fee takes into cons
Page 39 and 40: Monthly fee - (monthly fee/21.75) x
Page 41 and 42: 13.0 TERMINATION OF CONTRACTORS 13.
Page 43 and 44: ANNEX II-B SAMPLES OF CONTRACTOR’
Page 45 and 46: Preparing drawings in accordance wi
Page 47 and 48: Having a sound understanding of roa
Page 49 and 50: Maintenance of accurate stores reco
Page 51 and 52: Reporting: The Security Coordinato
Page 53 and 54: Perform other duties as assigned by
Page 55 and 56: Demonstrated experience in mobiliza
Page 57 and 58: Verification of the identification
Page 59 and 60: Collect data using a supplied PDA a
Page 61: ANNEX II-D Page 61 of 61

ANNEX II - UNOPS

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