ANNEX II - UNOPS

- The UNOPS Hiring Unit can choose to evaluate the identified qualified candidates through
either desk review or interview. In both cases the process to be followed is identical to that
for advertised vacancies (described below).
(ii) If the vacancy is advertised:
After the closing date established in the Vacancy Announcement (VA) all applications shall
be evaluated by the Consultant in accordance with the criteria stated in the VA. A list of all
applicants, indicating who have been long-listed (those who meet minimum job requirements
as stated in the vacancy announcement) shall be prepared;
The Consultant shall prepare a shortlist of the best three to five (3-5) candidates based on the
criteria stated in the VA and shall transmit the short-list to UNOPS Hiring Unit. The long-list
shall be updated by the Consultant to indicate for each unsuccessful applicant the reasons
why they were not short-listed;
The UNOPS Hiring Unit shall then choose to evaluate applications either through carrying
out a desk review or an interview process. In both cases, and prior to reviewing the
applications, the UNOPS Hiring Unit shall prepare an evaluation grid listing evaluation
criteria as described in the VA.
When applications are evaluated through a desk review the UNOPS Hiring Unit shall
establish a review team preferably consisting of an HR person, a technical specialist and the
Hiring Manager. The review team shall assess and rate each shortlisted candidate based on
his/her letter of interest and CV using the evaluation grid. Background and Reference
checks shall be conducted by the Consultant for the successful candidate(s).
When applicants are evaluated through an interview, the interview panel (ad hoc established
by the UNOPS Hiring Unit and preferably consisting of an HR person, technical specialist
and the Hiring Manager) shall agree - prior to the interviews - on the questions the candidate
should be asked and the skills and knowledge that candidates are expected to demonstrate in
response thereto. Questions should clearly relate to the established evaluation criteria. In
order to ensure fairness, candidates shall be asked a comparable set of questions during the
interview. The interview panel shall assess and rate shortlisted candidates based on their
letters of interest and CV and their performance at the interview by use of the evaluation
grid. Background and reference checks shall be conducted by the Consultant for the
successful candidate(s).
The Consultant shall ensure that Candidates shortlisted for interview shall be informed at
least twenty-four (24) hours in advance of the interview.
Upon completion of the desk review/interview and any necessary background and reference
checks, the panel members/review team shall discuss all the candidates and agree on the
most suitable candidate(s), i.e. the candidate(s) obtaining the highest score(s).
The candidate(s) receiving the highest score(s) shall be the recommended candidate(s) and
name(s) shall be communicated by UNOPS to the Consultant for deployment.
9.2.4 Recommended candidate
If for any reason agreement cannot be reached with the best qualified candidate, the Consultant shall
be permitted to negotiate with the second best candidate (the candidate obtaining the second highest
score), provided that the second candidate’s qualifications are at or above the minimum threshold. In
cases where a competitive process did not result in applications from qualified individuals, but a
candidate was identified who could perform the functions partially and at a lower level, the
Contractor’s TOR shall be revised by UNOPS Hiring Unit to reflect the lower level and the
identified candidate shall be selected at the fee set at the lower level.
10.0 CONTRACTING THE CONTRACTORS BY THE CONSULTANT
10.0.1 Contracts issued by the Consultant to the Contractors for deployment under the Agreement and
Respective Call-Off Contract(s) shall be defined for the purposes of this document as Contractor’s
Employment Contract (CEC). The term “amendment” as used in this document covers extension as
well as minor modifications of contract provisions.
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