ABBYY FineReader 10 User's Guide

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ABBYY FineReader 10 User’s Guide ● Changing Task Properties ● Results Log Installing and Starting ABBYY Hot Folder By default, ABBYY Hot Folder is installed on your computer together with ABBYY FineReader 10. If, during custom installation, you chose not to install ABBYY Hot Folder, you can install the application later by following the instructions below: 1. On the Windows taskbar, click Start and then select Settings>Control Panel. 2. Double–click the Add or Remove Programs icon in the Control Panel window. 3. In the list of installed programs, select ABBYY FineReader 10 and then click Change. 4. In the Custom Setup dialog box, select ABBYY Hot Folder. 5. Follow the instructions of the setup program. Starting ABBYY Hot Folder There are several ways to start ABBYY Hot Folder: ● Select Start>All Programs>ABBYY FineReader 10 and then select ABBYY Hot Folder or ● In the ABBYY FineReader 10 main window, select Tools>Hot Folder… or ● Double–click the ABBYY Hot Folder icon on the Windows taskbar (this icon will appear once you have set up at least one hot folder). Main Window Starting ABBYY Hot Folder opens the feature's main window. Use the buttons on the toolbar to set up, copy, delete, and start folder processing tasks. You can also view detailed reports for each folder. To create a new task, click the New button on the toolbar. The ABBYY Hot Folder Wizard will guide you through setting up a hot folder. Note: ● By default, task files are stored in %Userprofile%\Local Settings\Application Data\ABBYY\HotFolder\10.00. (In Microsoft Windows Vista, Windows 7 in %Userprofile%\AppData\Local\ABBYY\HotFolder\10.00). ● The results will be saved to the folder you specified when setting up the task. In some cases, to prevent the loss of already processed files, the program will create a subfolder in the specified folder and save the subsequent recognition results to this subfolder. The subfolder will be named as follows: 1. "Hot Folder DD.MM.YYYY HH–MM–SS" A subfolder with this name is created when you re–run a task. 2. "File name(NUMBER)" A subfolder with this name is created if a file with a particular name already exists in the folder you specified. To see messages notifying you that tasks have been completed, click on the toolbar. A notification message will be displayed in a pop–up window above the Windows taskbar. The ABBYY Hot Folder main window displays a list of set–up tasks. For each task, the full path to the corresponding hot folder is displayed, together with its current status and the scheduled processing time. Tasks may have the following statuses: 54
ABBYY FineReader 10 User’s Guide Status Description Running The images in the folder are being processed. Waiting Waiting for the previous task to finish. Scheduled Watching You chose to check the hot folder for images only once at start time. The start time is indicated in the Next Start Time column. ABBYY FineReader will process images in this folder as they come in. Stopped Processing has been stopped by the user. Completed Finished processing images in this folder. Error An error occurred when processing images in this folder. ABBYY FineReader did not complete the processing tasks. To find out the cause of the error, select the failed folder and click the View Log button on the toolbar. You can save any task for future use: 1. On the toolbar, click . 2. Specify the name of the task and the path to the task. 3. Click Save. To load a previously saved task: 1. On the toolbar, click . 2. Select the desired task and click Open. Creating a Task The ABBYY Hot Folder Wizard will guide you through the steps required to set up a hot folder. To set up a task: 1. In the main window, click the New button. In the Hot Folder – Step 1 of 3: Open Images dialog box, select the folder to be monitored and then specify how often ABBYY FineReader should check this folder. ● From the drop-down list at the top of the dialog box: ● Select Folder if you want ABBYY FineReader to process images form a local or a network folder. ● Select FTP folder if you want ABBYY FineReader to process images from a folder on an FTP server. Enter the FTP login and password if the server requires authorization. Otherwise, select the Anonymous login option to use an anonymous connection. ● Select Outlook folder if you want to process images arriving into a mailbox folder. ● Under Processed image settings, specify whether ABBYY FineReader should delete the images from the hot folder after they have been successfully processed. ● Under Time settings: ● Select Check folders once at start time to process only the images that will be available in this folder when the scheduled task begins. Any images added to the folder later will not be processed. ● Select Continually check folder for incoming images to monitor the folder and process new files as they arrive. ABBYY FineReader will check the folder for new images every 60 seconds. ● In the Start time field, select the time when ABBYY FineReader must start processing images in the folder. Select Postpone to postpone the task. 55
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ABBYY FineReader 10 User's Guide

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