handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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3.6. Fix the green paper seal and close and seal the result section of the control unit. 3.7. Place the phial of indelible ink in such a way that the ink does not spill out. IV. During the hours of poll 4.1. Ensure that the polling starts sharp at the appointed time. Even if all formalities have not been completed, admit some voters in the polling station at the appointed time. 4.2. While poll is in progress, unusual complex cases are likely to crop up. Deal with them yourself leaving the Polling Officers' to carry on their normal duties. Such cases will be– (a) Challenge to a voter (Chapter XVIII), (b) Voting by minors (Chapter XVIII), (c) Voting by blind or infirm voters (Chapter XXII), (d) Voters deciding not to vote (Chapter XXIII), (e) Tendered votes (Chapter XXVII), (f) Breach of secrecy of voting (Chapter XXI), (g) Disorderly conduct at the booth and removal of disorderly persons (Chapter XVII), (h) Adjournment of poll because of riot or any other cause (Chapter XXVIII). 4.3. Collect statistical information for compilation of item 18 of your diary regarding polling every two hours. 4.4. Close the poll at the appointed hour even if it has started late. Give slips with your signature to those persons who are in the queue at this hour. Ensure that no additional person joins the queue after the appointed hour. V. After the completion of poll 5.1. Close and seal the voting machine as per the instructions given in Chapter XXIX and XXXI. 5.2. Ascertain the number of female voters who have voted. 5.3. Complete Form 17C (account of votes recorded and paper seal account). Furnish to every polling agent present at the close of the poll, an attested true copy of Form 17C after obtaining from him a receipt for it on the declaration form referred to in Chapter XXX. Then complete the declaration in other respects. 5.4. Complete your Presiding Officer's Diary. 5.5. Seal all election papers as per instructions in Chapter XXXII. 5.6. Prepare first packet of five statutory covers. 5.7. Prepare second packet of eleven non-statutory covers. 5.8. Prepare third packet of seven items. 5.9. Prepare fourth packet of all other items. 5.10. Follow the program of return journey to the collection centre for depositing the sealed voting machine and sealed packet of election papers. It is your
personal responsibility to deliver the voting machine and other packets at the collection centre intact and obtain a receipt. Note that you have to hand over eight different items, viz, 1. Voting machines; 2. Cover containing the account of votes recorded and paper seal account; 3. Cover containing the declarations of the Presiding Officer; 4. Cover containing the Presiding Officer’s Dairy; 5. Cover containing Visit Sheet, 6. First packet superscribed ‘statutory covers’ containing five covers; 7.Second packet superscribed ‘non-statutory covers’, containing nine covers; 8. Third packet containing seven items of election material and 9. Fourth packet containing all other items, if any.
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HANDBOOK FOR PRESIDING OFFICERS (At
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XXIX XXX XXXI XXXII XXXIII XXXIV Cl
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display on the panels of the machin
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etc. On arrival at the dispersal ce
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(xx) ‘Ballot’ button and direct
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30CHAPTER II FORMATION OF POLLING P
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9CHAPTER III 3COLLECTION OF VOTING
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(6) That the candidates' blue butto
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that they are not defective in any
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CHAPTER V RANDOMIZATION OF ELECTRON
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7. After AC wise grouping of CUs/BU
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shall be kept in strong room and th
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(g) (h) the Presiding Officer’s t
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(b) a copy of the list of contestin
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CHAPTER - VII SECURITY ARRANGEMENTS
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well as the inside and outside of t
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elapsed after the indelible ink mar
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(xiv) Commence the actual poll at t
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alongwith their security personnel
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3.2 Every polling agent must produc
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ecording his/her vote on the Ballot
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The Presiding Officer will prepare
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32Diagram showing the interconnecti
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11CHAPTER XI 7PREPARATION OF CONTRO
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12CHAPTER XII CONDUCTING MOCK POLL
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ecorded in the machine tally with t
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13CHAPTER XIII 8FIXING OF GREEN PAP
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CHAPTER XIV 33CLOSING AND SEALING O
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BEL Machine BEL Machine Closing the
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AA On the outer side of the strip,
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After pasting ‘B’ over the gree
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(iv) (v) (vi) (vii) Each polling st
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paper seal is firmly pasted over
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machine. Therefore, only one green
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When the power switch of the Contro
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When the button marked ‘Result’
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SL NO-H00003 (If serial number of t
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and his signature/thumb impression
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CHAPTER XVII ENFORCEMENT OF ELECTIO
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stations and also in the 100 meters
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the Polling Officer of his duty and
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8. Clerical and printing errors in
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4. Record of electoral roll number
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items of polling materials, in stit
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contesting candidate of his choice.
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21CHAPTER XXI MAINTENANCE OF SECREC
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CHAPTER XXIII ELECTORS DECIDING NOT
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CHAPTER XXV ISSUE OF POSTAL BALLOT
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servants and no other person. When
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Drivers, Cleaners and Helpers 1.4.1
Page 101 and 102: CHAPTER XXVII TENDERED VOTES 1. It
Page 103 and 104: 15CHAPTER XXVIII ADJOURNMENT/STOPPA
Page 105 and 106: of the voting machine to ensure tha
Page 107 and 108: 3.3. Once the 'Close' button is pre
Page 109 and 110: candidates contesting the assembly
Page 111 and 112: CHAPTER XXXII SEALING OF ELECTION P
Page 113 and 114: D. All the other items, if any, sho
Page 115 and 116: (v) Visit Sheet (vi) 16-Point Obser
Page 117 and 118: 7.3 Secure the rear compartment of
Page 119 and 120: The fifth Polling Officer will be i
Page 121 and 122: 37. If open violence or riot takes
Page 123 and 124: 27. General duty of the Presiding O
Page 125 and 126: (3) In every such case as aforesaid
Page 127 and 128: 61. Special procedure for preventin
Page 129 and 130: public or private place within a di
Page 131 and 132: (3) Notwithstanding anything contai
Page 133 and 134: 19ANNEXURE II (CHAPTER I Para 3) EX
Page 135 and 136: (d) instructions for the guidance o
Page 137 and 138: such of the contesting candidates o
Page 139 and 140: (1) The provisions of rule 49-H sha
Page 141 and 142: (4) Every elector shall vote withou
Page 143 and 144: 49T. Sealing of voting machine afte
Page 145 and 146: (a) (b) (c) the number of such vote
Page 147 and 148: in place of elector _______________
Page 149 and 150: ANNEXURE III (Chapter I Para-5) OUT
Page 151: (m) If you have any doubt about you
Page 155 and 156: 16. Maintenance of Presiding Office
Page 157 and 158: declaration/refused to give declara
Page 159 and 160: (ii) (iii) (iv) (v) Material for vo
Page 161 and 162: ANNEXURE VIA (CHAPTER VI, Para 5) M
Page 163 and 164: Date......................... PART
Page 165: PART IV DECLARATION AFTER THE SEALI
Page 168 and 169: To The Station House Officer, .....
Page 170 and 171: ANNEXURE XI (CHAPTER XVIII, Para 10
Page 172 and 173: ANNEXURE XIII (CHAPTER XXX, Para 1.
Page 174 and 175: 1. 2. 3. 4. 5. 6. 7. 8. Date.......
Page 176 and 177: (iii) Number of electors who actual
Page 179 and 180: ANNEXURE XV (CHAPTER IX, Para 10) F
Page 181: (Back side)
Page 184: ANNEXURE XVIII Sample of Photo Elec
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handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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