handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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By the above process all the four loose ends of the green paper seals protruding from both sides of the outer door get firmly pasted and held by the strip seal. At the same time, the outer door over the result section is also sealed with this strip seal from all sides and this section cannot be opened without damaging this seal. 6. After fixing the Strip Seal Put the Power Switch on the CU After sealing the control unit with the strip seal, you shall take care that the seal is not damaged or tampered with during the poll and this seal shall NOT be removed during or after the poll in the polling station. 7. At the end of the poll at prescribed hour, you shall remove the rubber cap covering the “CLOSE” button without disturbing the strip seal and press the “Close” button to close the poll and replace the rubber cap. After completing other formalities at the end of the poll, you shall carefully pack the control unit in its carrying case and seal the carrying case with address tag. This sealed carrying case shall be delivered to the strong room (Collection Centre) alongwith other documents required to be deposited at the strong room (Collection Centre). 8. On the day of the counting, the control unit with the strip seal intact, shall be allowed to be examined by the contesting candidates/counting agents, who are present at the counting table. Only thereafter, the seal shall be removed taking care that the green paper seals are not damaged. After examining the green paper seals protruding outside, the thread seal on the outer door of the control unit shall be opened. 9. Important precautions while sealing with strip seal: (i) (ii) The strip seal shall be positioned to cover the portion below the rubber cap covering the “CLOSE” button on the outer door of the result section. While fixing this strip, ensure that the rubber cap covering the “CLOSE” button is left clear and not covered even partially by this strip so that there is no difficulty in removing the rubber cap and operating that ‘CLOSE’ button when required. The strip seal shall be fixed taut and shall not be loose. (iii) DAMAGED STRIPS HAVE NOT TO BE USED IN ANY CIRCUMSTANCES.
(iv) (v) (vi) (vii) Each polling station will be supplied with four (4) strip seals like green paper seals. You shall account for each strip seal supplied to the polling station for the conduct of poll in the Presiding Officers’ Diary. You should return every strip seal that has not ben used [including the strips (or pieces thereof) damaged accidentally] to the Returning Officer, who will be held responsible if any strip seal is found in the hands of any unauthorized person at any time. The Chief Electoral Officer and the District Election Officers shall keep a record of the serial numbers of the strip seals supplied to each Returning Officer. Similarly, each Returning Officer shall keep a record of the strip seals supplied to each polling station. (viii) Commission will issue samples of strip seals to your State for the purpose of demonstration as well as training. These sample strips seals also shall be kept in safe custody. After using the strip seals for training or demonstration, as the case may be, the used strips should be destroyed by shredding them. 10. Voting machine ready for actual poll 10.1 The voting machine is now ready in all respects for use for actual poll. 10.2. Before commencing the poll, you should place the balloting unit(s) inside the voting compartment. As already instructed, the voting compartment should be located at sufficient distance from your table where the control unit shall be kept and operated. The interconnecting cable between the balloting unit and the control unit has a length of approximately five metres. Therefore, the voting compartment should be reasonably distanced. Also, the cable should be so routed that it does not obstruct the movement for voters inside the polling station and they have not to tread or trip over it, but the entire length of the cable should be visible and under no circumstances be concealed under the cloth or under the table. While placing the EVM in the Voting Compartment, it must be ensured without fail that secrecy of voting is not violated. Method of Sealing ECIL MAKE MACHINES with Strip Seal: In ECIL machine only one green paper seal is used. Therefore, the loose ends of the same green paper seal protrudes from either ends of the outer door over result section. (In the upgraded model of the voting machine also, whether manufactured by BEL or ECIL only one green paper seal is used.) Following are the steps to seal ECIL MAKE MACHINES (and also the upgraded model of the voting machine) with strip seal:- Step 1: First double fold the green paper seal, protruding from the lower portion of the outer door of the Result Section, in the middle ensuring that the green side of the seal remains outside.
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HANDBOOK FOR PRESIDING OFFICERS (At
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XXIX XXX XXXI XXXII XXXIII XXXIV Cl
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display on the panels of the machin
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etc. On arrival at the dispersal ce
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(xx) ‘Ballot’ button and direct
Page 11 and 12: 30CHAPTER II FORMATION OF POLLING P
Page 13 and 14: 9CHAPTER III 3COLLECTION OF VOTING
Page 15 and 16: (6) That the candidates' blue butto
Page 17 and 18: that they are not defective in any
Page 19 and 20: CHAPTER V RANDOMIZATION OF ELECTRON
Page 21 and 22: 7. After AC wise grouping of CUs/BU
Page 23 and 24: shall be kept in strong room and th
Page 25 and 26: (g) (h) the Presiding Officer’s t
Page 27 and 28: (b) a copy of the list of contestin
Page 29 and 30: CHAPTER - VII SECURITY ARRANGEMENTS
Page 31 and 32: well as the inside and outside of t
Page 33 and 34: elapsed after the indelible ink mar
Page 35 and 36: (xiv) Commence the actual poll at t
Page 37 and 38: alongwith their security personnel
Page 39 and 40: 3.2 Every polling agent must produc
Page 41 and 42: ecording his/her vote on the Ballot
Page 43 and 44: The Presiding Officer will prepare
Page 45 and 46: 32Diagram showing the interconnecti
Page 47 and 48: 11CHAPTER XI 7PREPARATION OF CONTRO
Page 49 and 50: 12CHAPTER XII CONDUCTING MOCK POLL
Page 51 and 52: ecorded in the machine tally with t
Page 53 and 54: 13CHAPTER XIII 8FIXING OF GREEN PAP
Page 55 and 56: CHAPTER XIV 33CLOSING AND SEALING O
Page 57 and 58: BEL Machine BEL Machine Closing the
Page 59 and 60: AA On the outer side of the strip,
Page 61: After pasting ‘B’ over the gree
Page 65 and 66: paper seal is firmly pasted over
Page 67 and 68: machine. Therefore, only one green
Page 69 and 70: When the power switch of the Contro
Page 71 and 72: When the button marked ‘Result’
Page 73 and 74: SL NO-H00003 (If serial number of t
Page 75 and 76: and his signature/thumb impression
Page 77 and 78: CHAPTER XVII ENFORCEMENT OF ELECTIO
Page 79 and 80: stations and also in the 100 meters
Page 81 and 82: the Polling Officer of his duty and
Page 83 and 84: 8. Clerical and printing errors in
Page 85 and 86: 4. Record of electoral roll number
Page 87 and 88: items of polling materials, in stit
Page 89 and 90: contesting candidate of his choice.
Page 91 and 92: 21CHAPTER XXI MAINTENANCE OF SECREC
Page 93 and 94: CHAPTER XXIII ELECTORS DECIDING NOT
Page 95 and 96: CHAPTER XXV ISSUE OF POSTAL BALLOT
Page 97 and 98: servants and no other person. When
Page 99 and 100: Drivers, Cleaners and Helpers 1.4.1
Page 101 and 102: CHAPTER XXVII TENDERED VOTES 1. It
Page 103 and 104: 15CHAPTER XXVIII ADJOURNMENT/STOPPA
Page 105 and 106: of the voting machine to ensure tha
Page 107 and 108: 3.3. Once the 'Close' button is pre
Page 109 and 110: candidates contesting the assembly
Page 111 and 112: CHAPTER XXXII SEALING OF ELECTION P
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D. All the other items, if any, sho
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(v) Visit Sheet (vi) 16-Point Obser
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7.3 Secure the rear compartment of
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The fifth Polling Officer will be i
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37. If open violence or riot takes
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27. General duty of the Presiding O
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(3) In every such case as aforesaid
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61. Special procedure for preventin
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public or private place within a di
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(3) Notwithstanding anything contai
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19ANNEXURE II (CHAPTER I Para 3) EX
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(d) instructions for the guidance o
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such of the contesting candidates o
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(1) The provisions of rule 49-H sha
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(4) Every elector shall vote withou
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49T. Sealing of voting machine afte
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(a) (b) (c) the number of such vote
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in place of elector _______________
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ANNEXURE III (Chapter I Para-5) OUT
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(m) If you have any doubt about you
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personal responsibility to deliver
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16. Maintenance of Presiding Office
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declaration/refused to give declara
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(ii) (iii) (iv) (v) Material for vo
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ANNEXURE VIA (CHAPTER VI, Para 5) M
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Date......................... PART
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PART IV DECLARATION AFTER THE SEALI
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To The Station House Officer, .....
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ANNEXURE XI (CHAPTER XVIII, Para 10
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ANNEXURE XIII (CHAPTER XXX, Para 1.
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1. 2. 3. 4. 5. 6. 7. 8. Date.......
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(iii) Number of electors who actual
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ANNEXURE XV (CHAPTER IX, Para 10) F
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(Back side)
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ANNEXURE XVIII Sample of Photo Elec
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handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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