handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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CONTENTS Chapter Particulars Page No. I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI XXII XXIII XXIV XXV XXVI XXVII XXVIII Preliminary Formation of Polling Party and Trainings Collection of voting machine and polling materials Photo Electoral Rolls Randomization of Electronic Voting Machines Setup of polling stations Security Arrangements at Polling Stations Assignment of duties to polling officers Regulation of entry into and seating arrangements in the Polling Station Setting up of voting machine before commencement of poll Preparation of control unit Conducting mock poll Fixing of green paper seal in the control unit Closing and sealing of control unit Commencement of the poll Safeguards for free and fair election Enforcement of election law in and around Polling Station Verification of elector’s identity and procedure in case of challenge Application of indelible ink and obtaining Signature/thumb impression of elector before permitting him to record his vote Recording of votes and voting procedure Maintenance of secrecy of voting by electors Voting by blind and infirm voters Electors deciding not to vote Voting by public servants on election duty certificates Issue of Postal Ballot Papers Voting by Proxy Tendered votes Adjournment/stoppage of poll for riot, booth capturing etc.
XXIX XXX XXXI XXXII XXXIII XXXIV Close of poll Account of votes recorded Sealing of the voting machine after close of poll Sealing of election papers Preparation of the diary and delivery of voting machine and election papers at collection centres Brief guidelines for the Presiding Officers/Polling Officers Annexure I Extracts from the Representation of the People Act, 1950 & 1951 Annexure II Extracts from the Conduct of Elections Rules, 1961 with Form 17A, 17B, 17C Annexure III Annexure IV Annexure V Annexure VI Annexure VII Annexure VIII Annexure IX Annexure X Annexure XI Annexure XII Annexure XIII Annexure XIV Annexure XV Annexure XVI Annexure XVII Annexure XVIII Outlines of Functions to be performed by Presiding Officers Check Memo for Presiding Officers List of Polling Material for a polling station Model Polling Station for Electronic Voting Machine - Layout Declaration by the Presiding Officer Receipt for Challenge Fee Letter of complaint to the S.H.O Form of declaration by elector about age List of voters from whom declaration as to their age obtained Declaration by the companion of Blind or Infirm elector Account of votes recorded Presiding Officer’s Diary Observer Report (Format for 16-Point Report) Sample of Referral Image Sheet Mock Poll Certificate Sample of Photo Electoral Roll
Page 1: HANDBOOK FOR PRESIDING OFFICERS (At
Page 5 and 6: display on the panels of the machin
Page 7 and 8: etc. On arrival at the dispersal ce
Page 9 and 10: (xx) ‘Ballot’ button and direct
Page 11 and 12: 30CHAPTER II FORMATION OF POLLING P
Page 13 and 14: 9CHAPTER III 3COLLECTION OF VOTING
Page 15 and 16: (6) That the candidates' blue butto
Page 17 and 18: that they are not defective in any
Page 19 and 20: CHAPTER V RANDOMIZATION OF ELECTRON
Page 21 and 22: 7. After AC wise grouping of CUs/BU
Page 23 and 24: shall be kept in strong room and th
Page 25 and 26: (g) (h) the Presiding Officer’s t
Page 27 and 28: (b) a copy of the list of contestin
Page 29 and 30: CHAPTER - VII SECURITY ARRANGEMENTS
Page 31 and 32: well as the inside and outside of t
Page 33 and 34: elapsed after the indelible ink mar
Page 35 and 36: (xiv) Commence the actual poll at t
Page 37 and 38: alongwith their security personnel
Page 39 and 40: 3.2 Every polling agent must produc
Page 41 and 42: ecording his/her vote on the Ballot
Page 43 and 44: The Presiding Officer will prepare
Page 45 and 46: 32Diagram showing the interconnecti
Page 47 and 48: 11CHAPTER XI 7PREPARATION OF CONTRO
Page 49 and 50: 12CHAPTER XII CONDUCTING MOCK POLL
Page 51 and 52: ecorded in the machine tally with t
Page 53 and 54:
13CHAPTER XIII 8FIXING OF GREEN PAP
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CHAPTER XIV 33CLOSING AND SEALING O
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BEL Machine BEL Machine Closing the
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AA On the outer side of the strip,
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After pasting ‘B’ over the gree
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(iv) (v) (vi) (vii) Each polling st
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paper seal is firmly pasted over
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machine. Therefore, only one green
Page 69 and 70:
When the power switch of the Contro
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When the button marked ‘Result’
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SL NO-H00003 (If serial number of t
Page 75 and 76:
and his signature/thumb impression
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CHAPTER XVII ENFORCEMENT OF ELECTIO
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stations and also in the 100 meters
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the Polling Officer of his duty and
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8. Clerical and printing errors in
Page 85 and 86:
4. Record of electoral roll number
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items of polling materials, in stit
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contesting candidate of his choice.
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21CHAPTER XXI MAINTENANCE OF SECREC
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CHAPTER XXIII ELECTORS DECIDING NOT
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CHAPTER XXV ISSUE OF POSTAL BALLOT
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servants and no other person. When
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Drivers, Cleaners and Helpers 1.4.1
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CHAPTER XXVII TENDERED VOTES 1. It
Page 103 and 104:
15CHAPTER XXVIII ADJOURNMENT/STOPPA
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of the voting machine to ensure tha
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3.3. Once the 'Close' button is pre
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candidates contesting the assembly
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CHAPTER XXXII SEALING OF ELECTION P
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D. All the other items, if any, sho
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(v) Visit Sheet (vi) 16-Point Obser
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7.3 Secure the rear compartment of
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The fifth Polling Officer will be i
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37. If open violence or riot takes
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27. General duty of the Presiding O
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(3) In every such case as aforesaid
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61. Special procedure for preventin
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public or private place within a di
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(3) Notwithstanding anything contai
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19ANNEXURE II (CHAPTER I Para 3) EX
Page 135 and 136:
(d) instructions for the guidance o
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such of the contesting candidates o
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(1) The provisions of rule 49-H sha
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(4) Every elector shall vote withou
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49T. Sealing of voting machine afte
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(a) (b) (c) the number of such vote
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in place of elector _______________
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ANNEXURE III (Chapter I Para-5) OUT
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(m) If you have any doubt about you
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personal responsibility to deliver
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16. Maintenance of Presiding Office
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declaration/refused to give declara
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(ii) (iii) (iv) (v) Material for vo
Page 161 and 162:
ANNEXURE VIA (CHAPTER VI, Para 5) M
Page 163 and 164:
Date......................... PART
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PART IV DECLARATION AFTER THE SEALI
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To The Station House Officer, .....
Page 170 and 171:
ANNEXURE XI (CHAPTER XVIII, Para 10
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ANNEXURE XIII (CHAPTER XXX, Para 1.
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1. 2. 3. 4. 5. 6. 7. 8. Date.......
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(iii) Number of electors who actual
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ANNEXURE XV (CHAPTER IX, Para 10) F
Page 181:
(Back side)
Page 184:
ANNEXURE XVIII Sample of Photo Elec
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handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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