handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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CHAPTER XXIV VOTING BY PUBLIC SERVANTS ON ELECTION DUTY 1. As a policy, the Commission has decided that no person will be assigned polling duties in an assembly constituency in which he is posted or in which he resides or the constituency, which is his home constituency. All other public servants appointed on election duty have the option of casting their votes through postal ballot system. For this purpose, they will have to apply to the Returning Officer in Form 12. 2. The District Election Officer/Returning Officer will Issue the order of appointment appointing you as Presiding Officer in duplicate and alongwith this order the District Election Officer/Returning Officer will send you sufficient number of Forms 12 to enable you and the Polling Officers to apply for Postal Ballot Papers. 3. You have to send the application form (Form 12) filled up immediately along with the duplicate copy of the order of appointment and submit it to the Returning Officer. Form 12 can also be submitted at the training classes for Polling Staff. After postal ballot is issued to the Polling Staff, the Returning Officer will make arrangement to facilitate their voting and depositing the ballot paper and the connected papers at the training centres itself, so that you do not have to post the ballot paper in post offices. Necessary instructions for voting at the facilitation centre at the training classes will be given at the time of training. However, there may be a few cases of female polling officials posted in their home constituencies (i.e. where they are enrolled as electors). In that event they may have been granted EDC (Election Duty Certificate). In their cases they will vote personally at the polling station where they are/would be posted on election duty. If for any reason, their posting on election duty/reserve duty is cancelled/not made after the entry EDC is made against their names in the marked copy of electoral roll, they should not be deprived of the right to exercise their vote. Such persons whether an election official or any other public servant on election duty, to whom an EDC has been issued, should be allowed to cast his/her vote at any polling station other than the one in which but for the issue of such election duty certificate he/should have been entitled to vote, including the polling station where he/she was originally posted for duty. 4. Similarly, there may not be sufficient time left for you to record your vote and return it to the Returning Office well in time before counting. Applications from voters on election duty to vote by postal ballot are required by law to be made at least seven days or such shorter period as the Returning Officer may allow before the day of poll or the first day of the poll in the constituency.
CHAPTER XXV ISSUE OF POSTAL BALLOT PAPERS SERVICE VOTERS 1.1 As soon as the list of contesting candidates is drawn up after the period for withdrawal of candidature is over, postal ballot papers will be printed at the level of D.E.Os under proper security cover and under direct supervision of a responsible officer. As soon as the postal ballot papers are ready, the postal ballot papers for the service electors will be centrally dispatched from the District Head Quarters itself. For this purpose each Returning Officer shall depute a team of officers including an ARO with details of Service Electors along with envelops already prepared for this purpose on the basis of the last part of the electoral roll. 1.2 The District Electoral Officer will appoint a suitable officer as the nodal officer to supervise the entire process of dispatching postal ballots to service electors. The DEO will co-ordinate with the senior officials of the Postal Department and shall ensure that a team of postal department officials receive covers containing the postal ballot papers and in turn will ensure the ballots are sent to the right address without any delay. The details of postal ballots sent AC wise shall be maintained in the form of a register giving the details and the signature of the postal authorities shall be obtained in the register. 1.3 One of the observers available in the district head quarters shall personally monitor the entire process of dispatch and send a detailed report to the Commission as soon as the dispatch of postal ballots meant for service voters. The process indicated above shall be video graphed. When the Returning Officers start receiving the polled ballot papers from the service voters, he shall give a daily report to the observer concerned indicating the number of such polled ballots received during the day and also indicating the cumulative figure. When the observers leave the constituency after the poll is over they shall indicate the number of postal ballots received till the date of departure in their report to the Commission. POLLING OFFICIALS 1.4 The ROs shall follow the following procedures for receiving of applications, issue of postal ballot papers and receiving back the polled postal ballot papers from government officials other than police and security personnel appointed on polling duty. Polling officials – 1.4.1. The data base on the government staff to be used as polling personnel shall contain the AC No and Name, Part No and Serial No details of each staff where he or she is registered as an elector. This information can be collected through the sponsoring authorities of such staff or through any other method convenient to the DEO. Enough scope shall be provided to the government staff/ sponsoring authorities to locate such electoral registration details through various measures such as helpline, availability of electoral roll data in pdf format in various government
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HANDBOOK FOR PRESIDING OFFICERS (At
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XXIX XXX XXXI XXXII XXXIII XXXIV Cl
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display on the panels of the machin
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etc. On arrival at the dispersal ce
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(xx) ‘Ballot’ button and direct
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30CHAPTER II FORMATION OF POLLING P
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9CHAPTER III 3COLLECTION OF VOTING
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(6) That the candidates' blue butto
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that they are not defective in any
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CHAPTER V RANDOMIZATION OF ELECTRON
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7. After AC wise grouping of CUs/BU
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shall be kept in strong room and th
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(g) (h) the Presiding Officer’s t
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(b) a copy of the list of contestin
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CHAPTER - VII SECURITY ARRANGEMENTS
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well as the inside and outside of t
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elapsed after the indelible ink mar
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(xiv) Commence the actual poll at t
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alongwith their security personnel
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3.2 Every polling agent must produc
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ecording his/her vote on the Ballot
Page 43 and 44: The Presiding Officer will prepare
Page 45 and 46: 32Diagram showing the interconnecti
Page 47 and 48: 11CHAPTER XI 7PREPARATION OF CONTRO
Page 49 and 50: 12CHAPTER XII CONDUCTING MOCK POLL
Page 51 and 52: ecorded in the machine tally with t
Page 53 and 54: 13CHAPTER XIII 8FIXING OF GREEN PAP
Page 55 and 56: CHAPTER XIV 33CLOSING AND SEALING O
Page 57 and 58: BEL Machine BEL Machine Closing the
Page 59 and 60: AA On the outer side of the strip,
Page 61 and 62: After pasting ‘B’ over the gree
Page 63 and 64: (iv) (v) (vi) (vii) Each polling st
Page 65 and 66: paper seal is firmly pasted over
Page 67 and 68: machine. Therefore, only one green
Page 69 and 70: When the power switch of the Contro
Page 71 and 72: When the button marked ‘Result’
Page 73 and 74: SL NO-H00003 (If serial number of t
Page 75 and 76: and his signature/thumb impression
Page 77 and 78: CHAPTER XVII ENFORCEMENT OF ELECTIO
Page 79 and 80: stations and also in the 100 meters
Page 81 and 82: the Polling Officer of his duty and
Page 83 and 84: 8. Clerical and printing errors in
Page 85 and 86: 4. Record of electoral roll number
Page 87 and 88: items of polling materials, in stit
Page 89 and 90: contesting candidate of his choice.
Page 91 and 92: 21CHAPTER XXI MAINTENANCE OF SECREC
Page 93: CHAPTER XXIII ELECTORS DECIDING NOT
Page 97 and 98: servants and no other person. When
Page 99 and 100: Drivers, Cleaners and Helpers 1.4.1
Page 101 and 102: CHAPTER XXVII TENDERED VOTES 1. It
Page 103 and 104: 15CHAPTER XXVIII ADJOURNMENT/STOPPA
Page 105 and 106: of the voting machine to ensure tha
Page 107 and 108: 3.3. Once the 'Close' button is pre
Page 109 and 110: candidates contesting the assembly
Page 111 and 112: CHAPTER XXXII SEALING OF ELECTION P
Page 113 and 114: D. All the other items, if any, sho
Page 115 and 116: (v) Visit Sheet (vi) 16-Point Obser
Page 117 and 118: 7.3 Secure the rear compartment of
Page 119 and 120: The fifth Polling Officer will be i
Page 121 and 122: 37. If open violence or riot takes
Page 123 and 124: 27. General duty of the Presiding O
Page 125 and 126: (3) In every such case as aforesaid
Page 127 and 128: 61. Special procedure for preventin
Page 129 and 130: public or private place within a di
Page 131 and 132: (3) Notwithstanding anything contai
Page 133 and 134: 19ANNEXURE II (CHAPTER I Para 3) EX
Page 135 and 136: (d) instructions for the guidance o
Page 137 and 138: such of the contesting candidates o
Page 139 and 140: (1) The provisions of rule 49-H sha
Page 141 and 142: (4) Every elector shall vote withou
Page 143 and 144: 49T. Sealing of voting machine afte
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(a) (b) (c) the number of such vote
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in place of elector _______________
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ANNEXURE III (Chapter I Para-5) OUT
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(m) If you have any doubt about you
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personal responsibility to deliver
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16. Maintenance of Presiding Office
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declaration/refused to give declara
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(ii) (iii) (iv) (v) Material for vo
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ANNEXURE VIA (CHAPTER VI, Para 5) M
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Date......................... PART
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PART IV DECLARATION AFTER THE SEALI
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To The Station House Officer, .....
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ANNEXURE XI (CHAPTER XVIII, Para 10
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ANNEXURE XIII (CHAPTER XXX, Para 1.
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1. 2. 3. 4. 5. 6. 7. 8. Date.......
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(iii) Number of electors who actual
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ANNEXURE XV (CHAPTER IX, Para 10) F
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(Back side)
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ANNEXURE XVIII Sample of Photo Elec
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handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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