handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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(h) A certificate signed in ink by the RO/ARO in the following format has been attached on the top of one copy of the roll to be used as Marked copy:- Certificate (Where the roll is reprinted to reflect deletions and corrections in the Supplement No.1 & 2) This to certify that the electoral roll of Part No. …… of ……………Assembly Constituency, reprinted after reflecting the deletions an corrections shown in Supplement Nos. 1 & 2 has been thoroughly compared and no discrepancy has been found. There are total ______ numbers of pages ( from 1 to ____) Signature & Seal of Dated: the Returning Officer/Asstt. Returning Officer OR Certificate (Where discrepancies are noticed in the reprinted roll on comparison with the finally published roll and the roll finally published and Supplement No.2 of continuous updating is used for preparing working/marked copies instead of the reprinted roll.) This to certify that the electoral roll of Part No. …… of ……………Assembly Constituency is prepared using the finally published roll and the Supplement No.2 thereof. There are total ____ numbers of pages (From 1 to _____). This is the authentic copy of the electoral roll and in case of any discrepancy, whatsoever, this roll shall prevail. Dated: Signature & Seal of the Returning Officer/Asstt. Returning Officer (3) that alongwith the marked copy of the electoral roll the referral image sheets of those electors, whose EPICs were prepared during the EPIC campaign conducted to increase the photo coverage in the Photo Electoral Rolls but the images could not be printed in the Photo Electoral Rolls, have been given to you to facilitate the working at the polling station to identify the electors. The referral image sheets would be having Sr. No., name of elector, relation name and stamp size photograph of the elector. In case of any doubt raised by the polling agent, they can also be shown referral image sheet (if asked for by them) so that transparency in the process may be maintained on the day of poll. A sample of the referral image sheet is placed at ANNEXURE-VI. (4) that alongwith the marked copy of the electoral roll the list of absentee, shifted voters, if any, have been given to you to facilitate the working at the polling station to identify the electors. (5) that the tendered ballot papers supplied to you are for the same constituency in which the polling station assigned to you is situated and
that they are not defective in any respect. You should also check that their serial numbers tally with the details supplied to you. (6) If you find any voting machine or any polling material defective in any respect, you must immediately bring such defect to the notice of the officer in-charge of distribution of voting machines/polling materials or the Returning Officer for necessary remedial action. (7) Check also that photocopies of specimen signatures of the contesting candidates and their election agents are also given to you. This will help you in verifying genuineness of the signature of the candidate/his election agent in the appointment letter of polling agent(s) at the polling station.
Page 1 and 2: HANDBOOK FOR PRESIDING OFFICERS (At
Page 3 and 4: XXIX XXX XXXI XXXII XXXIII XXXIV Cl
Page 5 and 6: display on the panels of the machin
Page 7 and 8: etc. On arrival at the dispersal ce
Page 9 and 10: (xx) ‘Ballot’ button and direct
Page 11 and 12: 30CHAPTER II FORMATION OF POLLING P
Page 13 and 14: 9CHAPTER III 3COLLECTION OF VOTING
Page 15: (6) That the candidates' blue butto
Page 19 and 20: CHAPTER V RANDOMIZATION OF ELECTRON
Page 21 and 22: 7. After AC wise grouping of CUs/BU
Page 23 and 24: shall be kept in strong room and th
Page 25 and 26: (g) (h) the Presiding Officer’s t
Page 27 and 28: (b) a copy of the list of contestin
Page 29 and 30: CHAPTER - VII SECURITY ARRANGEMENTS
Page 31 and 32: well as the inside and outside of t
Page 33 and 34: elapsed after the indelible ink mar
Page 35 and 36: (xiv) Commence the actual poll at t
Page 37 and 38: alongwith their security personnel
Page 39 and 40: 3.2 Every polling agent must produc
Page 41 and 42: ecording his/her vote on the Ballot
Page 43 and 44: The Presiding Officer will prepare
Page 45 and 46: 32Diagram showing the interconnecti
Page 47 and 48: 11CHAPTER XI 7PREPARATION OF CONTRO
Page 49 and 50: 12CHAPTER XII CONDUCTING MOCK POLL
Page 51 and 52: ecorded in the machine tally with t
Page 53 and 54: 13CHAPTER XIII 8FIXING OF GREEN PAP
Page 55 and 56: CHAPTER XIV 33CLOSING AND SEALING O
Page 57 and 58: BEL Machine BEL Machine Closing the
Page 59 and 60: AA On the outer side of the strip,
Page 61 and 62: After pasting ‘B’ over the gree
Page 63 and 64: (iv) (v) (vi) (vii) Each polling st
Page 65 and 66: paper seal is firmly pasted over
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machine. Therefore, only one green
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When the power switch of the Contro
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When the button marked ‘Result’
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SL NO-H00003 (If serial number of t
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and his signature/thumb impression
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CHAPTER XVII ENFORCEMENT OF ELECTIO
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stations and also in the 100 meters
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the Polling Officer of his duty and
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8. Clerical and printing errors in
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4. Record of electoral roll number
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items of polling materials, in stit
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contesting candidate of his choice.
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21CHAPTER XXI MAINTENANCE OF SECREC
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CHAPTER XXIII ELECTORS DECIDING NOT
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CHAPTER XXV ISSUE OF POSTAL BALLOT
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servants and no other person. When
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Drivers, Cleaners and Helpers 1.4.1
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CHAPTER XXVII TENDERED VOTES 1. It
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15CHAPTER XXVIII ADJOURNMENT/STOPPA
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of the voting machine to ensure tha
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3.3. Once the 'Close' button is pre
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candidates contesting the assembly
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CHAPTER XXXII SEALING OF ELECTION P
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D. All the other items, if any, sho
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(v) Visit Sheet (vi) 16-Point Obser
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7.3 Secure the rear compartment of
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The fifth Polling Officer will be i
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37. If open violence or riot takes
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27. General duty of the Presiding O
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(3) In every such case as aforesaid
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61. Special procedure for preventin
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public or private place within a di
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(3) Notwithstanding anything contai
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19ANNEXURE II (CHAPTER I Para 3) EX
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(d) instructions for the guidance o
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such of the contesting candidates o
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(1) The provisions of rule 49-H sha
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(4) Every elector shall vote withou
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49T. Sealing of voting machine afte
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(a) (b) (c) the number of such vote
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in place of elector _______________
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ANNEXURE III (Chapter I Para-5) OUT
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(m) If you have any doubt about you
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personal responsibility to deliver
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16. Maintenance of Presiding Office
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declaration/refused to give declara
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(ii) (iii) (iv) (v) Material for vo
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ANNEXURE VIA (CHAPTER VI, Para 5) M
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Date......................... PART
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PART IV DECLARATION AFTER THE SEALI
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To The Station House Officer, .....
Page 170 and 171:
ANNEXURE XI (CHAPTER XVIII, Para 10
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ANNEXURE XIII (CHAPTER XXX, Para 1.
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1. 2. 3. 4. 5. 6. 7. 8. Date.......
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(iii) Number of electors who actual
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ANNEXURE XV (CHAPTER IX, Para 10) F
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(Back side)
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ANNEXURE XVIII Sample of Photo Elec
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handbook for presiding officers - Chief Electoral Officer, Govt. of Sikkim

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