bid documents for the procurement of rice mill parts and ...

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Republic of the Philippines NATIONAL FOOD AUTHORITY Regional Office I San Juan, La Union E-mail Address : nfailocosregion@gmail.com Website : nfa.gov.ph Fax No. : (072)242-59-07 Tel No. : (072)242-59-09 (072)700-25-79 January 15, 2013 T O SUBJECT : ALL PROSPECTIVE BIDDERS : PUBLIC BIDDIG FOR THE PROCUREMENT OF RICEMILL PARTS AND CONSUMABLES OF NFA REGION I In preparation to the pre-bidding conference of the above subject to be held on January 22, 2013, at 10:00 AM, you are advised to carefully and thoroughly read the following bid documents so that you will be prepared and be knowledgeable of the bidding process and requirements: 1. Instruction to Bidders (ITB) 2. Bid Data Sheet (BDS) 3. General Conditions of the Contract (GCC) 4. Special Conditions of the Contract (SCC) 5. Technical Specification 6. Terms of Reference (TOR) 7. Sample Forms of Documentary Requirements We suggest that you list down issues or concerns from these readings for clarification during the pre-bidding conference. C E R T I F I C A T I O MA. ELVIRA M. MARTINEZ ARD / RBAC-Chairperson I HEREBY CERTIFY that I have received the above-enumerated bidding documents. I fully understand that it is my sole responsibility to read and examine the foregoing bidding documents to have a good understanding of their contents and of document requirements in preparation to the pre-bidding and bidding proper. Received by: __________________________ Name and Signature __________________________ Firm __________________________ Date 2
CHECKLIST OF REQUIREMENTS/BID EVALUATION SHEET PROCUREMENT OF RICEMILL PARTS AND CONSUMABLES OF NFA REGION 1 NAME OF BIDDER: ____________________________________________ REQUIREMENTS CORPORATION/ PARTNERSHIP SOLE PROPRIETORSHIP PASSED FAILED PASSED FAILED I. FIRST ENVELOPE – ELIGIBILITY AND TECHNICAL DOCUMENTS 1. Duly accomplished application for Eligibility and To Bid (See Exhibit 1, pp. 90-91) 2. CLASS “A” DOCUMENTS 2.1 LEGAL DOCUMENTS A. For Corporations/Partnerships A.1. Certificate of Registration with the SEC A.2. Current General Information Sheet (GIS) stamped “Received” by the SEC or its duly accredited and authorized institutions A.3. Articles of Incorporation/Partnership A.4. Secretary’s Certificate with Board Resolution for Authorized Representative. In addition to the contents thereof, it shall contain the following: “That any statements, utterances, declaration, opinions and observations expressed during the pre-bidding and bidding proper by the authorized representative, in case of corporation and partnership, shall be binding upon the said company or principal”. B. For Cooperatives B.1. DTI Registration/CDA Registration B.2. Current Certificate of Good Standing issued by CDA B.3. Secretary’s Certificate with Board Resolution for Authorized Representative. In addition to the contents thereof, it shall contain the following: “That any statements, utterances, declaration, opinions and observations expressed during the pre-bidding and bidding proper by the authorized representative, shall be binding upon the said company or principal”. C. For Sole Proprietorship c.1. DTI Registration c.2. Special Power of Attorney for authorized representative. In addition to the contents thereof, it shall contain the following: “That any statements, utterances, declaration, opinions and observations expressed during the pre-bidding and bidding proper by the authorized representative shall be binding upon the said company or principal”. D. One passport size photo with accompanying three (3) specimen signatures of the owner and authorized representative E. Mayor’s Permit (Current) issued by the city or municipality where the principal place of business of the bidder is located 2.2 TECHNICAL DOCUMENTS A. Notarized Statement of the prospective bidder of all its ongoing government and private contracts, 3
Page 1: REPUBLIC OF THE PHILIPPINES NATIONA
Page 5 and 6: 1. Valid Joint Venture Agreement, i
Page 7 and 8: TABLE OF COTETS SECTIO I. IVITATIO
Page 9 and 10: Republic of the Philippines NATIONA
Page 11 and 12: the National Food Authority (www.nf
Page 13 and 14: TABLE OF COTETS A. GENERAL ........
Page 15 and 16: A. General 1. Scope of Bid 1.1. The
Page 17 and 18: events described in paragraphs (a)
Page 19 and 20: prices using the National Statistic
Page 21 and 22: 6.8. The Bidder should note that th
Page 23 and 24: (i) (ii) (iii) Registration certifi
Page 25 and 26: 14. Alternative Bids (iv) The procu
Page 27 and 28: (b) For Goods that the Bidder will
Page 29 and 30: (vi) (vii) allowing the use of one
Page 31 and 32: 22. Late Bids Any bid submitted aft
Page 33 and 34: price, bid security, findings of pr
Page 35 and 36: (b) Arithmetical corrections. Consi
Page 37 and 38: (b) (c) If the Procuring Entity’s
Page 39 and 40: 33.2. The performance security shal
Page 41 and 42: ITB Clause Bid Data Sheet 1.1 The P
Page 43 and 44: 8.2 Not applicable. 9.1 The Procuri
Page 45 and 46: RICEMILL Rosales, Pangasinan Perfor
Page 47 and 48: Section IV. General Conditions of C
Page 49 and 50: 29. COTRACT AMEDMET ...............
Page 51 and 52: (n) “Verified Report” refers to
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SCC, which shall be effective when
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is issued by the Procuring Entity
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16.5. The Supplier agrees that neit
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otherwise agree; and the Procuring
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(b) to cancel the remainder and pay
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30. Application These General Condi
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GCC Clause Special Conditions of Co
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II. OBLIGATIONS OF THE CONTRACTOR A
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executed pursuant to the provisions
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3 2.5 TPH BUIVANNGO RICEMILL Mangat
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References to brand names cannot be
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3 2.5 TPH BUIVANNGO RICEMILL Mangat
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TABLE OF COTETS BID FORM ..........
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We understand that you are not boun
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For Goods Offered From Within the P
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Omnibus Sworn Statement REPUBLIC OF
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Name of the Procuring Entity Standa
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Name of the Procuring Entity Standa
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In testimony whereof, the Contracto
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Documents No. of copies (Indicate i
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ACKOWLEDGMET SUBSCRIBED AND SWORN t
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ACKOWLEDGMET SUBSCRIBED AND SWORN t
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EXHIBIT 5 SF-GOOD-17 JOIT VETURE AG
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CREDIT LIE CERTIFICATE EXHIBIT 7 SF
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EXHIBIT 8 SF-GOOD-33 BID SECURITY:
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Republic of the Philippines NATIONA
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III. QUALIFICATION OF BIDDERS 1. Pr
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to current prices using the NSO Con
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VI. PERFORMACE SECURITY The Perform
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IX. OBLIGATIONS OF THE CONTRACTOR A
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XV. VEUE OF ACTIO Legal actions ari
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(MARKINGS FOR MOTHER ENVELOPE) {BID
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(MARKINGS FOR FINANCIAL COMPONENT)
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IN WITNESS WHEREOF, I/We have hereu
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