draft - DOE Oak Ridge Operations - U.S. Department of Energy

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3. Information Management FunctionORO recognizes that information is a valuable corporate resource that requires propermanagement analogous to other corporate resources such as materials, property, andpeople. Therefore, ORO has adopted the following approach in managing its informationresources: 1) document the business processes conducted by ORO; 2) identify theinformation needed to support the business processes along with establishing theowners of the information and the information flow; 3) define and implement automatedapplications to efficiently and effectively supply the right information to the right sources;and 4) identify and procure technologies to provide mechanisms to run the applications.To further ensure this proper management, ORO has established an informationmanagement function within its organizational structure and has assigned responsibilityof this function to the Information Resources Management Division (IRMD).DRAFT3.1 Information Resources Management Division (IRMD)IRMD, through the Computing Management Group, provides leadership in thedevelopment and implementation of the strategies and architectures for a soundcorporate information infrastructure. This leadership is guided by input received throughthe DOE Departmental management structure, including Lead Program SecretarialOfficers and field managers, and particularly the Office of Science IT CollaborativeGroup. IRMD works closely with the ORO CIM Steering Council as well as users andinformation technologists throughout the ORO complex to identify and implementappropriate IM projects. A variety of matrix assignments, teaming arrangements,enterprise working groups, and other coordination mechanisms have been establishedto ensure the active involvement of all interested organizations and individuals.3.2 ORO Corporate Information Management (CIM) SteeringCouncilOversight for the management of ORO information is provided by the ORO CIM SteeringCouncil. This council has been appointed to effectively plan, develop, and manage our“sharable” information (used by more than one ORO organization) and informationassets. The council is chaired by a member of the senior management staff. Councilmembership consists of representatives from each major ORO organization andstrategic functional area. The council provides leadership and steering in thedevelopment of the IM function and establishes a forum for the analysis and resolution ofinformation management issues. In addition, the council is the owner of this IM Plan andis responsible for its successful implementation.During recent organizational realignments, the CIM Steering Council has not beenmeeting formally. In concert with the issuance of the FY 2000 IM Plan, the Council willOak Ridge OperationsInformation Management Plan8/5/97 3-1Revision 0
e re-established and re-energized to approve the final release of this Plan and overseeits implementation.A top priority task for Council will to validate a revised Business Model for ORO. Thismodel will establish a common understanding of what functions are performed by ORO(using the major functional areas in Section 2 as a starting point), what organizationsperform those functions, and what information is needed to support those functions. TheBusiness Model will become the cornerstone of ORO’s IM program by establishing abasis for ownership and stewardship of information resources across ORO.DRAFT3.3 ORO Safeguards and SecurityIRMD receives support in the area of computer security from the ORO Safeguards andSecurity team. The Computer Security and Inspections Team within the Safeguards andSecurity Division has responsibility for the Classified Automated Information SystemsSecurity Program and the Unclassified Computer Security Program. Theseresponsibilities include direct responsibility for the implementation of these programs atOak Ridge Operations (ORO). The purpose of these programs is to ensure thecomputers have the capabilities to protect the confidentiality, integrity, and availability ofinformation required for ORO and contractor staff in compliance with Federal law,Executive Branch policy, Departmental policy, and Departmental Orders, as well asState and local laws.3.4 ADP CoordinatorsCoordination between IRMD and other ORO organizations is provided by ADPcoordinators. As representatives of various ORO organizations, the duties of the ADPcoordinators are to:• participate in the evaluation and improvement of processes, such as the ADPsupport services request process,• participate in the evaluation of hardware and software,• serve as organizational points of contact for checking the status of service requests,• assist in the formulation of organizational computing requirements,• respond to the annual Budget call for computing requirements,• provide updates to the organization concerning the implementation of the newtechnologies,• provide updates to the organization concerning the implementation of the newtechnologies,• coordinate the installation of hardware and software upgrades, and• maintain organizational ADP documentation libraries.In concert with the re-establishment of the CIM Steering Council, ADP Coordinatorassignments will be validated, modified as necessary, and communicated to allstakeholder groups.Oak Ridge OperationsInformation Management Plan10/1/99 3-2 Revision 0
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Page 5 and 6: Approval SheetDOE ORO Information M
Page 7 and 8: Table of Contents1. Introduction...
Page 9 and 10: 1. IntroductionThe purpose of the O
Page 11 and 12: 2. Oak Ridge Operations (ORO) Offic
Page 13 and 14: Key partners include the following:
Page 15 and 16: effective mechanism to maintain cri
Page 17: • Defense Programs• Environment
Page 23 and 24: 2. Connectivity - ORO will have an
Page 25 and 26: Objectives for Goal 5 - User Focus5
Page 29 and 30: 6. Road Map to the FutureOnce the c
Page 31 and 32: ORO CostCategory and System Identif
Page 33 and 34: IM Steering CommitteeRe-establish a
Page 35 and 36: • new systems integration - Peopl
Page 37 and 38: Upgrade Infrastructure Connectivity
Page 39 and 40: Corporate Initiatives SupportRespon
Page 41 and 42: Information Technology Infrastructu
Page 43 and 44: cc:Mail Migration - This project wi
Page 47 and 48: information will be provided initia
Page 49 and 50: Major Objective: Phase 1 completed
Page 51 and 52: operations). Once a baseline is est
Page 53 and 54: Major Objective(s): Ongoing informa

draft - DOE Oak Ridge Operations - U.S. Department of Energy

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