draft - DOE Oak Ridge Operations - U.S. Department of Energy

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Appendix B – Completed ProjectsA number of projects outlined in the previous IM Plan (issued September 1998) havebeen completed. These are listed below. Other projects made progress but were notcompleted. Where appropriate, these are listed in the FY 2000 projects list.PeopleSoft Implementation - This project will support the implementation andintegration of the DOE-wide human resources and payroll software.DRAFTElectronic Document Management - This project would provide scan, store, andretrieval capabilities for records management; electronic forms; and document signatureand routing. Almost every ORO group that was interviewed expressed interest in havingan Electronic Document Management System. IRMD is currently coordinating aworkflow analysis of the document management process at ORO which will culminatewith a standard document process for all of ORO. The Enrichment office has haddocument management capabilities since 1987. The Enrichment office system hasrecently been upgraded for Windows 95 and can store both text and images in a nonproprietaryformat thus allowing for full text search and retrieval. EnvironmentalRestoration is using Documentum, a full-featured, commercial off-the-shelf (COTS)document management system. Another candidate is Lockheed Martin’s ElectronicDocument Management Systems (EDMS), a customized suite of applications providinglife-cycle support for electronic documents. Some ORO groups are waiting formanagement to make a commitment to electronic forms, signature, etc. The use ofelectronic forms and signatures could eliminate some unnecessary paper flows in thoseareas where there is currently an option to use either a paper or an electronic form.Some groups, however, such as Diversity and Chief Counsel, have security and PrivacyAct requirements that may need access control. The PeopleSoft and PAIimplementations will include electronic forms and routing for personnel and procurementrelated forms.Personnel Locator - ORO needs to identify an official source for personnel locatorinformation (name, phone number, building, room, division, etc.). PeopleSoft will onlyhave the DOE employees and not the contractors. The TelecommunicationsManagement System (TMS) could be a source for this information. This project wouldutilize the personnel information in TMS to build a locator system with both lookup andupdate capabilities.Year 2000 Compliance - Some divisions noted that their systems have been identifiedas needing an upgrade for the Year 2000. A survey was done by Pragmatics to identifyall the systems with Year 2000 problems that they support.Desktop Calendaring - This project would implement a desktop calendaring routine foruse across all of ORO. Staff could access the software to schedule meetings or todetermine if someone is away from the office. ORO has purchased ONTIME software toprovide this capability, but there are some problems with a site-wide implementation tobe resolved. As an intermediate step, Ontime will be available at a departmental level.The calendaring/scheduling issue will be readdressed in about a year.Oak Ridge OperationsInformation Management Plan8/5/97 B-1Revision 0
cc:Mail Migration - This project will include migration of cc:Mail to a Windows NTplatform and an upgrade of cc:Mail to the current version.Corporate Computing Environment -This project includes installing the DEC ALPHAprocessor (Windows NT operating system) to support the Oracle database managementsystem (DBMS) and the Internal Web server and provide a platform for developing Webbasedapplications.DRAFTUID Assignments - Provide UIDs to ORO federal staff at site offices to facilitate use of acommon network.Action Tracking - There are several tracking systems in use at ORO but no integrationbetween systems. This project would assess the feasibility of having these systemscommunicate with each other to provide action tracking consistency across ORO.Program Management System - This project would evaluate existing contractor projectmanagement systems (like ER’s Management and Control Information System (MCIS)or Energy Systems’ Task Based Management System (TBMS) to see if any of thesesystems could be adopted for use at ORO.Inventory Management System - IRMD needs a system to support inventorymanagement, including furniture, ADP equipment, and sensitive capital property. Thesystem would support a central warehouse concept (inventory, automatic reorder). Thesystem would be tied to the personnel locator data.Travel Manager Help - There was a lot of criticism of the DOE/HQ Travel Managersystem. A lot of ORO staff have this system on their desktops. Some groups specify oneperson (like the secretary) to do all the Travel Manager input. This project would providehelp files and system specialists who would be available to interface to the system.There is a possibility that a new version of Travel Manager is now available. If so, theproject would push for the implementation of the new version at ORO.Desktop Support - Some groups are not pleased when changes are made to theirdesktop machines (maintenance done at night, Zayineta upgrades) without anyadvanced notice or documentation of what was done. This project would identify thedesktop support contact for each group and develop a process for advanced notice anddocumentation of changes.Resource Sharing - Resource sharing (laptops, presentation equipment) would identifyequipment that is available for sharing across ORO. Other equipment (like videoprojectors) could be added to the laptop loaner program.Electronic Help-Line - This project would focus on a variety of IM-related activities suchas automated self-help, IM-related training, IM-related notifications, and a better HelpDesk. For example, a Web-based helper could tell a user how to get and use aPPP/NTOR account and why they might want one. Subject indexes and searches on theOak Ridge OperationsInformation Management Plan8/5/97 B-2Revision 0
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Page 5 and 6: Approval SheetDOE ORO Information M
Page 7 and 8: Table of Contents1. Introduction...
Page 9 and 10: 1. IntroductionThe purpose of the O
Page 11 and 12: 2. Oak Ridge Operations (ORO) Offic
Page 13 and 14: Key partners include the following:
Page 15 and 16: effective mechanism to maintain cri
Page 17 and 18: • Defense Programs• Environment
Page 19 and 20: e re-established and re-energized t
Page 23 and 24: 2. Connectivity - ORO will have an
Page 25 and 26: Objectives for Goal 5 - User Focus5
Page 29 and 30: 6. Road Map to the FutureOnce the c
Page 31 and 32: ORO CostCategory and System Identif
Page 33 and 34: IM Steering CommitteeRe-establish a
Page 35 and 36: • new systems integration - Peopl
Page 37 and 38: Upgrade Infrastructure Connectivity
Page 39 and 40: Corporate Initiatives SupportRespon
Page 41: Information Technology Infrastructu
Page 47 and 48: information will be provided initia
Page 49 and 50: Major Objective: Phase 1 completed
Page 51 and 52: operations). Once a baseline is est
Page 53 and 54: Major Objective(s): Ongoing informa

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