Pune Constitution - Iyengar Yoga: National Association of the United ...

August 2009RIMYIRULES AND STANDING ORDERS OF THEIYENGAR YOGA ASSOCIATION OF [ ]1) FUNCTIONS OF OFFICERSa) The Chair has the responsibility for chairing the meetings of the Association and of theExecutive Council, the Management Committee and the Planning Committee. The Chairhas the responsibility for representing the work of Association to outside bodies. The Chairhas the overall responsibility for co-ordinating the work of the officers and facilitatingcommunication between the Standing Committees. The Chair shall sign the minutes whenthey have been agreed as a correct record.b) The Secretary has the responsibility for the administration of the Executive Council and theManagement Committee and for calling meetings of the Association, Executive Council orManagement Committee on agreed dates. The Secretary shall be responsible for keeping anaccurate record of business conducted at any meeting of the Executive Council or anycommittee of the Association.c) The Treasurer has the responsibility for the administration of the finances of the Associationin accordance with the instructions of the Executive Council. The duties includepreparation of the annual budget in liaison with the Standing Committees, controllingexpenditure to budget, chairing the Finance Committee, for proper keeping of the accountsof the Association and for having annual accounts reviewed and approved by accountants inaccordance with [] law and accounting procedures. The Treasurershall have the power to give receipts for monies received by the Association.d) The Vice-Chair shall work closely with the Chair and shall help the Chair with theperformance of his or her office. In the absence or disability of the Chair, the Vice-Chairshall assume all the duties and powers of the Chair. The Vice-Chair shall assume otherduties and powers for the Association as may from time to time be assigned to him/her bythe Executive Council.e) There will be a 3 year cycle of elections for Honorary Officers (Year 1: Chair andVice-Chair; Year 2: Treasurer; Year 3: Secretary). 32) MEETINGS AND PROCEEDINGS OF THE EXECUTIVE COUNCIL AND THESTANDING COMMITTEESa) The Executive Council shall hold a minimum of three meetings per year and not more thanfive months shall elapse between such meetings.b) A special meeting may be called at any time by the Chair or by any two other members ofthe Executive Council together with an Officer upon not less than 14 days notice beinggiven to the other members of the Executive Council of the matters to be discussed but ifthe matters include the appointment of a co-opted member then not less than 21 days noticemust be given.c) There shall be a quorum when at least one third of the number of members of the ExecutiveCouncil for the time being are present at a meeting provided at least one half of the regionsare represented.d) Every matter shall be determined by a majority of votes of the members of the ExecutiveCouncil present and voting on the question but in the case of equality of votes the Chair ofthe meeting shall have a second or casting vote.3 This is the suggested formula.15