MIL-HDBK-502 - Barringer and Associates, Inc.

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MIL-HDBK-502: ACQUISITIONALOGISTICSThe Ordering Clause• Support the negotiation team and source selection team inevaluating the logistics impacts of contract changes proposedduring negotiation.• Serve as the logistics representative on the procurement requestdevelopment team.The ordering clause governs the ordering of supplies or services detailed inSection B. Specifically, this clause governs the acquisition of supplies orservices specified in provisioned CLINs in Section B. This clause is importantto the logistician because its terms determine how flexibly logistics supportCLINs can be activated.There are several variations on the basic FAR 52.216-18 "Ordering" clause. Asprescribed in 16.505(a), the following clause (Figure 8-4) is inserted insolicitations and contracts when a definite-quantity contract, a requirementscontract, or an indefinite-quantity contract is contemplated.ORDERING (APR 1984)(a) Any supplies and services to be furnished under this contract shall be ordered by issuance ofdelivery orders by the individuals or activities designated in the Schedule. Such orders may be issuedfrom ...... through ...... (insert dates).(b) All delivery orders are subject to the terms and conditions of this contract. In the event ofconflict between a delivery order and this contract, the contract shall control.(c) If mailed, a delivery order is considered "issued" when the government deposits the order inthe mail. Orders may be issued orally or by written telecommunications only if authorized in theSchedule.(End of Clause)(R 7-1101 1968 JUNE)(d) Costs for provisioned items are negotiated at the time of the delivery order.Figure 8-4. Text of Ordering ClauseOrdering Clause Options and Government Furnished PropertySupport system managers, logistics element managers, and IPT memberswriting support requirements portions of the SOW may include ordering clause8-13
MIL-HDBK-502: ACQUISITIONALOGISTICSoptions in Section H. (Refer to FAR 52.216 - 20 and FAR 52.216 - 22 forguidance). When the government provides the contractor with governmentfurnished property for executing the contract, this information is included inSection H under the appropriate government property clauses, i.e., FAR52.245-2 for fixed-price contracts and FAR 52.245-5 for Government Property(Cost-Reimbursement, Time-and-Material, Or Labor-Hour Contracts). Theseclauses set forth the specifics of the relationship between the government andcontractor.Warranty ClausesSince January 1985, DoD has been required to use certain express warrantiesin each contract for the production of a weapon system with a unit costexceeding $100,000 or a total cost exceeding $10 million. U.S.C. §2403describes the codification of weapon system warranty requirements. Theexpress warranties specify that the weapon system will: (a) conform to thedesign and manufacturing requirements in the contract; (b) be free from alldefects in materials and workmanship at the time of acceptance or delivery asspecified in the contract; and (c) conform to the "essential performancerequirements" (operating capabilities needed for the system to functionproperly), as specifically set forth in the production contract. The latter isessentially a warranty that the system will work. It is required only for aweapon system in "mature, full-scale production."This statute makes three specific remedies available to the government in theevent that one of the conditions of these warranties is breached. Thegovernment may require the contractor to correct the defect at no cost to thegovernment; the government may correct the defect and charge the cost to thecontractor; or the government may correct the defect and reduce the price todeduct the cost of repairs. The statute does not allow the alternative ofreducing the price and not correcting the defect.The contracting officer may not waive the required warranties, but may requirethat they provide more coverage or greater remedies than stated in the statute.If a warranty would not be cost-effective or would not be in the best interest ofnational defense, a waiver may be granted by the Secretary of Defense. Thisauthority may be delegated to the Assistant Secretary level of the Departmentof Defense or of each military department. The policy and procedureconcerning waivers is set forth in DFARS 46.770-9. If the weapon systeminvolved is a "major defense acquisition program," prior notice of such awaiver and an explanation must be given to the Congressional committees onArmed Services and Appropriations; for other such waivers, the notice andexplanation are to be included in an annual report to these committees (10U.S.C. §2403(e)).With reference to FAR 46.7 and DFARS 246.7, warranty provisions must beimposed on most new material systems to ensure that the deliverables: (a)8-14
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MIL-HDBK-502 - Barringer and Associates, Inc.

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