I-19 Complete.pdf - SDDC - U.S. Army

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ORIGINAL PAGE 6-1INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19CHAPTER VI - VOLUME MOVE PROCEDURESItem 600PurposeThese instructions provide procedures for the competitive solicitation of volume move rates, to include U.S.Army COHORT moves, for personal property shipments, both HHG and UB.Item 601Criteria for Use of Volume Move RatesVolume move procedures will apply under the following conditions:a. Estimated tonnage consisting of one or more of the following:(1) HHG totaling 200,000 net pounds for military and civilian personnel.(2) UB totaling 50,000 gross pounds for military and civilian personnel.(3) PPSOs having special operational requirements may request a volume move for lesser amounts(for example: U.S. Army COHORT moves, base closure, etc.).b. Movement is from one origin (commuting area) to one destination (commuting area).c. Movement is normally within a 90-day period.Item 602ProceduresThe following procedures are applicable to volume movements:a. When the above criteria exists, the responsible PPSO is required to submit a request via message, emailor facsimile to SDDC providing appropriate information. Exceptions to Item 601 criteria may be requested, butmust have full justification provided as part of the request. PPSOs having special operational requirements willinclude the information in the request.b. SDDC will, in turn, request volume movement rate proposals from DOD approved ITGBLTransportation Service Providers via the SDDC Website, Personal Property Homepage at www.sddc.army.mil.SDDC may request rates on the basis of a single ITGBL code of service or, if warranted, on the basis of mixedmodes and codes of service with or without additional or included services, as specified in the solicitation. Thedesignated date for receipt of rate proposals at SDDC will be specified in the rate proposal request. Appendix Ato this chapter is the format which will be utilized to solicit volume move rate requests from the TransportationService Provider industry. Transportation Service Providers will be required to submit proper and completeinformation for bids to be considered responsive.c. Transportation Service Providers will provide a rate in response to the SDDC rate solicitation preparedand submitted as required herein and in Appendix B to this chapter via facsimile transmission. Facsimilenumber (703) 428-3390, ATTN: SDPP-PO, will be used. Submitted rates must be error-free, cannot bewithdrawn, or corrected subsequent to the designated date, and must be received in SDDC, Room 10N35,International and Domestic Rates Section, prior to the designated date. Rates received after the designated datewill be considered non-responsive and will not be accepted. Uniform tenders are not desired and should not besubmitted unless specifically requested pursuant to paragraph g below.
ORIGINAL PAGE 6-2INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19d. The SFR will be an exception to and will not cancel any rate currently filed with SDDC for the accountof DOD between the same points. The alternation clause will apply and rates submitted must be lower thanother rates on file for similar traffic to be considered responsive. The SFR will include all services stipulated inChapter IV. Other rates and/or charges applicable to shipments of the volume movements shall be in accordancewith Chapter V of this solicitation.e. In addition to rates and charges, the rate tender shall include:(1) The percentage of the total volume move tonnage to which the rate is applicable.(2) The amount of tonnage expressed in pounds per day that can be picked up at the rate submitted.(3) The name and address of Transportation Service Provider's agents at origin and destination.(4) In the event operating authority limitations require the use of one or more interlining TransportationService Providers, the rate tender shall be submitted by the Transportation Service Provider responsible forshipment pickups at origin.f. Transportation Service Provider will provide containers. Transportation Service Provider will providefor block surface movement and will provide proposed manifest data, i.e., name of vessel, departure, and arrivaldates. Transportation Service Provider will accept consolidated PPGBLs.g. SDDC will evaluate all competitive rate offers received from Transportation Service Providers andconsider alternative shipping methods. When the ITGBL method is selected, Transportation Service Providersoffering the lowest overall costs consonant with the required service will be notified of acceptance of their offer.Acceptance of rates does not guarantee any offer of tonnage. Telephonic responses will constitute an agreementwith the Transportation Service Provider that its rate is accepted. Such notification binds the TransportationService Provider to a rate commitment. Alternate Transportation Service Providers will have the option towithdraw their volume move rate if they do not desire to participate in overflow traffic. The TransportationService Provider will confirm the rate with a uniform rate tender to SDDC within 7 days of the dispatch ofnotification. The uniform rate tender must be prepared precisely as specified in Appendix C to this chapter.Deviations are not permitted. Deviations, differences between the uniform rate tender and the rate, and/or errorsmay cause the uniform tender to be returned to the Transportation Service Provider for correction andresubmission.h. PPSOs will maintain a separate TDR for volume move tonnage. Tonnage will be distributed to thelowest overall cost Transportation Service Provider that can provide the required service, based upon:(1) The percentage that can be handled daily.(2) The percentage of total tonnage that can be handled.PPSOs will continue to tender shipments to the low-cost Transportation Service Provider to the extent of theTransportation Service Provider's ability to service the shipments even though the volume may exceed themaximum percentage stated by the Transportation Service Provider.i. PPSOs will provide routing instructions for Codes 5 and T shipments. This routing will be perpetuatedin the solicitation to Transportation Service Providers. In the event a shipment is offloaded at a port other thanthe port designated in block 13, the provisions of this solicitation regarding alternate ports will apply.Adjustments to the rate will be authorized, when appropriate, in accordance with established procedures.
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