I-19 Complete.pdf - SDDC - U.S. Army

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ORIGINAL PAGE 7-3INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19e. Bids will be submitted to SDPP-PO only via the SDDC Homepage. Bids will be submitted withintime specified in the OTO solicitation. Bids must be error free, cannot be withdrawn, or corrected subsequentto the deadline, and must be offered prior to the deadline. If you are experiencing problems with yourtransmission, please contact SDPP-PO before the 1300 hours deadline. Bids received after the deadline willbe considered nonresponsive and will not be considered. Uniform tenders are not desired and will not besubmitted unless specifically requested pursuant to paragraph h below. Bids will include whether Americanflag or foreign flag service will be provided. When a Transportation Service Provider utilizes foreign flagservice or American flag service which is used in conjunction with a foreign flag feeder, the TransportationService Provider must identify the foreign flag portion in their bid. Acceptance of a bid with foreign flagrouting from SDDC does not grant foreign flag approval. Air shipments moving between overseas areas areexempt from having to obtain a foreign flag certificate. Foreign flag approval must be obtained when (1) theuse of an aircraft of United States registry will not provide the required service during any segment of therouting to or from the United States or (2) the use of a U.S. flag ocean vessel will not provide the requiredservice on shipments to, from, and between all overseas ocean ports with no exception.f. SDDC will evaluate all competitive bid offers received from Transportation Service Providers as wellas alternative shipping methods. When the OTO method is selected, the Transportation Service Provideroffering the lowest overall responsive bid will be notified of the shipment award. Telephonic responses willconstitute an agreement with the Transportation Service Provider that its bid is accepted. Such notificationbinds the Transportation Service Provider to a rate commitment. The Transportation Service Provider mustacknowledge an award by providing the tender number, origin agent, and destination agent within 24 hours ofaward notification by SDDC. The Transportation Service Provider must confirm its bid with an OTOuniform rate tender to SDDC within 21 days of the award notification. The uniform OTO rate tender must beprepared precisely as specified in Appendix A for HHG and UB and Appendix D for boats to this chapter.Deviations are not permitted. Deviations, differences between the uniform rate tender and the rate provided,and/or errors will cause the uniform tender to be returned to the Transportation Service Provider forcorrection and resubmission.g. A uniform tender shall be prepared using the electronic form located in our website. The uniformtender format is designed to promote speed and orderliness in the handling of tenders. Variance from itsterms, sequence, or numbering may result in the delay in the processing of tenders. Except as otherwiseinstructed, completed rate tenders and supplements must be sent via e-mail to OTOtenders@sddc.army.milSDDC reserves the right, subsequent to the notification of the Transportation Service Provider of theacceptance of the rate proposal and while awaiting the submission of the uniform tender, to notify thetransportation office based on the rate information provided in the rate offer. The Transportation ServiceProvider will include use of foreign flag service and the AMC/SDDC authorization number on the tender.h. Bid proposals and uniform tenders submitted in response to OTO rate solicitations will be provided bythe exact deadlines and under the exact terms, conditions, and procedures specified. This procedure standsalone, is not influenced by prior practices or procedures, and will not be subject to modification prior orsubsequent to the deadlines and acceptances stipulated unless specifically modified by SDDC,ATTN: SDPP-PO, for the benefit of all parties by letter or telegram prior to the solicitation deadline. SDDCwill not be responsible for late or misdirected rate proposals or uniform tenders which do not arrive at thepoint specified when caused by any party or parties not assigned to the Rates Team. SDDC reserves the rightto reject any or all offers or waive informalities and minor irregularities in offers received, to negotiate oraccept offers without discussion of rates, to decline usage of any rate and/or to resolicit rates, and to withdrawand reaward shipments for cause, as required.i. All awarded rates submitted in response to this solicitation will be available on SDDC’s personal
ORIGINAL PAGE 7-4INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19property website following the acceptance. The controlling PPSO will not be furnished a copy of theaccepted tenders.j. Although no guarantee is expressed or implied, SDDC will make every effort to protect theconfidentiality of rates submitted in response to solicitations prior to the deadline established.k. SDDC may solicit and receive rates by telephone. When this occurs, the procedures applicable toelectronic solicitations and responses will remain unaltered except that telephonic communications will besubstituted for electronic communications.Item 703Mistake in Rate Filinga. The solicitation and awarding of OTO shipments is considered a sealed bidding process.Transportation Service Providers are responsible for the proper research, coordination, and accuratesubmission of their OTO bids. Once an OTO shipment is awarded, the Transportation Service Provider willnot be allowed to change or withdraw its bid due to a mistake in rate filing except as provided in paragraph(b) of this Item. This includes mistakes based on administrative errors, improper calculations, errors injudgment and using the wrong transportation data.b. When the awarded Transportation Service Provider provides clear and convincing evidence that (1) themistake is based on incorrect Government information affecting the character of the shipment; or (2) themistake was so obvious that the Government had notice of the mistake prior to award, then SDDC may allowwithdrawal of the bid or correction of the mistake. A Transportation Service Provider’s request to withdrawor correct its bid based on a mistake in rate filing must be submitted to SDDC within 72 hours of the awardand prior to packing or pickup of the shipment. SDDC will make the decision to approve an OTO-MIRF orre-solicit the shipment based on the course of action most advantageous to the Government. Any allowedadjustments will be indicated on the corrected OTO tender.Item 704RDD Status ReportsTransportation Service Providers participating in the OTO program will be required to provide an RDDstatus report of all shipments that will miss the RDD. Reports are requested the first work day of each weekto SDDC, ATTN: SDPP-PO. This report will reflect shipment information in the following format:OTO Number Member's Name RDD Est. Del. Date Current Location RemarksThis report, which must be submitted via e-mail transmission, must provide information on all shipments notcleared by the destination PPSO/GSO. Definitions are as follows:a. OTO Number: SDDC file number.b. Member's Name: Last name, first name of the member.c. Est. Del. Date: Transportation Service Provider's estimated delivery date to destination PPSO/GSO.d. Current Location (three categories): 1 - origin PPSO/GSO area; 2 - intransit via transport;3 - destination PPSO/GSO area.e. Remarks: Problems; unusual delays; why shipment will miss the RDD; waiting clearance for use offoreign flag, etc.
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9. CHAPTER XII - SPECIAL RATE AREAS
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