I-19 Complete.pdf - SDDC - U.S. Army

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ORIGINAL PAGE 19-5INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19to render full service. The following evidence must, as a minimum, be included with all allegations of errors inrate levels:(a) Original source documents pertinent to the error including, but not limited to, working papers, spreadsheets, transcription sheets, adding machine tapes, tariffs, cost data sheets, conversion factors, memorandum forrecords, written procedural guidance, agent reimbursement schedules, internal rate printouts, and other suchpapers which will provide a clear audit trail for tracing the mistake. To protect their interests, TransportationService Providers are encouraged to retain original source data until it is certain that no further use for it exists.The inability of Transportation Service Providers to produce such data in support of a MIRF will be consideredin SDDC decisions.(b) Sworn affidavits by all Transportation Service Provider personnel and agents indicating the extentand manner of their contribution to the error process.(c) Other documents deemed by the Transportation Service Provider to be relevant to error validation.This may include evidence of methodology utilized during previous rate cycles.(3) SDDC Decision for Relief. SDDC will evaluate the request and will notify Transportation ServiceProviders of its decision. SDDC will administratively consider only withdrawal--not correction--of mistakes.Also, when relief is authorized, the rates concerned will be invalid for the life of the rate cycle. The followingprocedures will apply:(a) Initial Filing. Transportation Service Providers failing to provide clear and convincing evidence insupport of alleged errors will be denied relief and all such rates contested will normally remain valid for the M/Tfiling provided such rates appear to be reasonably viable in rate level. Rates which under the "reasonable man"theory are so obviously inconsistent with other filings as to preclude their acceptance may be unilaterally deletedby SDDC irrespective of the lack of proper evidence substantiating the alleged error. In this instance, SDDCmay administratively delete rates for the affected rate cycle. Erroneous rates which are fully supported by clearand convincing evidence will be deleted from the Transportation Service Provider's I/F and SDDC will normallysubstitute an administrative rate to permit the Transportation Service Provider to participate in the M/T filing foraffected channels. Upon MIRF approval involving Class 1 rate filings, affected areas will be deleted with noassignment of administrative rates since there is no Class 1 M/T filing. Transportation Service Providers areadvised that the complete burden of proof rests with the Transportation Service Provider on the first submissionof evidence of allegation of MIRF. SDDC will not engage in continuing dialog of fact finding with theTransportation Service Providers concerned subsequent to the designated date for MIRFs.(b) M/T Filing. MIRF procedures are primarily intended to eliminate unsupportable low ratesestablished at the I/F level and to subsequently protect Transportation Service Providers from financial loss andto protect the Government from potential service failures resulting therefrom. Transportation Service Providersalleging errors in the M/T rate submission may do so within 14 calendar days (or the next Federal workday if the14th day occurs on a Federal non-workday) from the date SDDC distributes M/T ITGBL Transportation ServiceProvider Accepted/Rejected Rate Reports, following the same procedures for supporting documentationapplicable to I/F MIRF. Telephonic notification will be made as soon as feasible after discovery. However,telephonic notification in no way relieves the Transportation Service Provider from responsibility to support theallegations in writing. SDDC will evaluate these cases and will deny or grant relief based on the clear andconvincing evidence. M/T rates for Transportation Service Providers denied relief will remain valid for theapplicable rate cycle minimum period. Rates may be unilaterally deleted by SDDC by withdrawal of approval,for the affected rate cycle for the code(s) of service for the rate area(s) for which the error(s) was made.Erroneous rates for which relief is granted will be withdrawn for the life of the cycle. SDDC will consider onlywithdrawal--not correction--of mistakes.
ORIGINAL PAGE 19-6INTERNATIONAL PERSONAL PROPERTY RATE SOLICITATION I-19(c) Assignment of Administrative Rates. Rates withdrawn for Classes 2 and 3 during the I/F willnormally be assigned an administrative rate when requested by the Transportation Service Provider to permitM/T participation. Transportation Service Providers may equalize the low rate or file a rate within the $75 M/Tmaximum filing criteria. M/T Classes 2 and 3 rates which exceed the low rate by more than $75 will berejected.(d) Appeals. Transportation Service Providers agree by participating in rate filings that SDDC's adversedecisions in MIRF actions are final agency decisions for purposes of further appeal to the General AccountingOffice.Item 1909Item 1910Reserved for Future UseTermination of Ratesa. General. Transportation Service Providers may cancel rates by submission via the FTP format outlinedin Items 1917 and 1918.b. Cancellation Periods. Accepted Classes 1, 2, and 3 rates will remain in effect for the first 2 months ofthe rate cycle. Subject to this limitation, cancellations in the prescribed form will be processed in two phases.Each phase has a designated filing date and effective date. The first is 60 days and the second is 90 days.c. SDDC Action. SDDC will verify the submission against the Transportation Service Provider's acceptedM/T rates and supply the Transportation Service Provider with a copy of the accepted and rejected ratecancellations. The error codes for rejected cancellations are outlined in Item 1919. Transportation ServiceProvider cancellations are accepted as final submissions by SDDC. SDDC will also distribute the accepted ratecancellations to the affected personal property shipping offices (PPSOs) and the General ServicesAdministration at least 30 days in advance of the effective date. On the effective date, acceptance anddistribution of the cancellations will preclude Transportation Service Provider from further participation in thetraffic over the respective rate channels and code of service for the duration of the rate cycle.Item 1911Item 1912Reserved for Future UseBasic Preparation for SFRsa. All rates submissions must be prepared in accordance with the format prescribed in Appendix 19A of thischapter and instructions herein. Submissions must be in accordance with established rate filing schedulesprovided in rate solicitation letters.b. All rates will be expressed in U.S. dollars ($) and cents.c. A Transportation Service Provider can submit ONLY ONE RATE TRANSACTION for a singleORIGIN to DESTINATION COMBINATION. SDDC will not be responsible for transactions resulting induplicate rate submissions. It is the responsibility of the Transportation Service Provider to ensure only onetransaction per single origin/destination combination is submitted.d. Each rate cycle will be exclusive of prior cycles. Rates are not carried forward from past cycles to thecurrent cycle.e. All rates are filed by rate class:(1) Class 1 - Must be filed during the I/F.
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I-19 Complete.pdf - SDDC - U.S. Army

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