Odisha - CCTNS - RFP - VOL - National Crime Records Bureau

RFP for Selection of System Integrator for CCTNSE-Governance Mission Mode Project: Crime & Criminals Tracking Network and Systems28. SCHEDULE VIII: CHANGE CONTROL28.1. PurposeThis Schedule applies to and describes the procedure to be followed in the event ofany proposed change to the scope of work. Such change shall include, but shall not belimited to, changes in the scope of services provided by SI, pursuant to this Contractand changes to the terms of payment as stated in the Schedule VII. The BUYER and SIrecognize that change is an inevitable part of delivering services and that a significantelement of this change can be accomplished by re-organizing processes andresponsibilities without a material effect on the cost. SI will endeavour to the best ofits ability, to effect change without an increase in the terms of payment as stated inthe Schedule VII and The BUYER will work with SI to ensure that all changes arediscussed and managed in a constructive manner.28.2. Change Control Note (CCN)a) Change requests in respect of the Contract, the scope of work, the Deliverables,the acceptance criteria for the Deliverables, the Project management, or theAnnual Maintenance Services will emanate from the Parties' respective relevantProject representatives who will be responsible for obtaining approval for thechange and who will act as its sponsor throughout the change control process andwill complete Part A of the CCN given under section 2.7. CCNs will be presented tothe other Party's Programme Manager who will acknowledge receipt by signature ofthe CCN.b) SI and the BUYER, while preparing the CCN, shall consider the change in thecontext of the following parameter, namely whether the change is beyond thescope of services pursuant to the Contract including ancillary and concomitantservices required and as detailed in the RFP and is suggested and applicable onlyafter the design, development, testing, acceptance of the application, as set outin this Contract.c) SI shall undertake the BUYER‟s approved changes up to 15% of the design anddevelopment costs of the CAS (State) to the BUYER.d) It is hereby also clarified that the costs for the changes brought in after Projectsign-off will be calculated on the basis of implementation cost and blended personmonthcost quoted by SI in its bid and estimated blended person-month effort tobe submitted by SI prior to taking up the change of control event and accepted bythe BUYER.28.3. Quotationa) SI shall assess the CCN and complete Part B of the CCN as per section 2.7. Incompleting Part B of the CCN SI shall provide as a minimum :-(i)(ii)A description of the change.A list of Deliverables required for implementing the change. A timetable forimplementation.Volume IIIContractual & Legal Specification77