Odisha - CCTNS - RFP - VOL - National Crime Records Bureau

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RFP for Selection of System Integrator for CCTNSE-Governance Mission Mode Project: Crime & Criminals Tracking Network and Systems29. SCHEDULE IX: GOVERNANCE29.1. The Governance Structure and Governance Procedure(a) There will be a 3 tier Governance Structure for managing the Project. Thegovernance structure will be duly constituted within seven days of signing theContract:(i) State Mission Team(ii) State Empowered Committee(iii) State Apex Committee(b) The Apex Committee is chaired by the Chief Secretary, Government of Odisha(c) The “Empowered Committee” is chaired by Director, State Crime Records Bureau,Govt. of Odisha and is the overall monitoring and supervisory body for CAS (State)(CCTNS). This Committee will responsible for giving approval for Go-Live Date andother deliverables.(d) The principal officers: – Project Director and the Representative of SI will be“Principal Officers” with authority and responsibility for initiating actions fordispute resolution, overcoming the impact of events, facilitating consultation andinitiating notices which will have impact on the continuity and content of theContract.29.2. Project Directors.(a) The relationship under this Contract will be managed by the Project Directorsappointed by each Party, who will provide the interface between the executiveofficers of the respective Parties.(b) In the case of the BUYER the Project Director will be Mission Leader of the StateMission Team, who is also the Nodal Officer for CCTNS (“Mission Leader –CCTNS”). In the case of SI, the Project Director will be the Project Manager ofthe Project. In the event that either Party wishes to substitute its Project Directorit will do so in manner in which the original appointment is made and notify theother Party of such substitution as soon as reasonably practicable but at the latestwithin fourteen days of the substitution.(c) The Project Directors shall have responsibility for maintaining the interface andcommunication between the Parties.(d) The Project Director of the BUYER, who will be part of the State Mission Team,will be single point of contact for SI. The responsibilities of the Project Director ofthe BUYER shall include the following :-(i) Provide access to information required and available with BUYER for theengagement.(ii) Owner of Project Plan, Project Communication and Team Coordination.(iii) Project Reporting and Communication.(iv) Project issue resolution.(v) Initiate Change Control process, whenever, required.Volume IIIContractual & Legal Specification82
RFP for Selection of System Integrator for CCTNSE-Governance Mission Mode Project: Crime & Criminals Tracking Network and Systems(vi) Expedite approvals and clarifications raised by SI and the BUYER team.(vii) Provide access to physical resources as outlined above.(viii) Nominate specific executives from within the BUYER for the Project for aspecific process and activity and responsibility.(ix) Coordinate with the BUYER Management on any specific aspects requiringtheir approval.(x) Initiating the notices as applicable.(xi) Accepting or rejecting or suggesting changes to the Deliverables during thecourse of the Project.(xii) Accepting or rejecting the Change notices suggested for the scope of work,or recommending changes to the scope of work, accepting the amendmentsto the Contract and for adding any supplement to the Contract.(xiii) Deciding on the nature of additional work, the pricing for the additionalwork and accepting the additional work/ Deliverables.(xiv) Accepting rejecting or taking any other action as relevant on the differentnotices which have been initiated during the course of the Project.(e) The Project Director of the SI. The Project Director assumes overall responsibilityfor the assignment and ensures that all resources required are made available andthe engagement is carried out according to agreed implementation plans. He/sheshall function as the primary channel of communication for all the BUYERrequirements to SI. The Project Director of the SI will be co-opted into the StateMission Team. The responsibilities of Project Director include the following:(i) Overall responsibility for operations of SI at the Project Site.(ii) Lead the Project team of SI.(iii) Ensure successful completion of unit tests and integration tests for alldevelopment activity.(iv) Ensure that all phases of the development activity are duly signed off bythe BUYER.(v) He / She will handle all the issues at the BUYER relating to implementationProject.(vi) Walk-through of System analysis, ensure sign off of detailed design andcoordinate testing activities.(vii) Project reporting and Communication and reporting to the PMO.(viii) Project issue resolution.(ix) Initiating the notices as applicable.29.3. CCTNS State Core Team (Project Management Office)(a) Project Management Office consists of senior level experts in domain/functional,technical and project management areas who will closely oversee the projectdevelopment. The shall include members of the State Project Management Unit(SPMU), members of the SCRB, Govt. of Odisha and selected members of SI andother stakeholders. They will meet formally on a regular basis at a time andlocation (either physically at one place or through teleconferencing facility) to beagreed between them. These meetings will cover, as a minimum, the followingagenda items :-(i) Consideration of monthly Performance Reports.Volume IIIContractual & Legal Specification83
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Odisha - CCTNS - RFP - VOL - National Crime Records Bureau

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