HMIS Project Management Topics and Tools - OneCPD

HMIS Project Management Topics and ToolsHMIS Self-Assessment SurveyAgency and Client Related ActivitiesAssessment Criteria1. The agency has obtained signed HMIS Client AuthorizationForms for data entry/updating and they are housed in a securelocation.2. The agency has consent forms for data entry/updating available forminors that speak/read various languages3. The agency clearly displays or provides confidentiality policiesand procedures for the benefit of the client4. The agency has a written or computerized log that tracksanonymous information.5. The agency uses its own HMIS data for public relations, reportingand funding while maintaining client confidentiality.6. The agency uses HMIS data for Continuum planning, reportingand grant writing processes as part of the Continuum of Carepolicies.7. The Agency uses the HMIS release form or its own agreement andrelease forms and processes prior to information sharing.YesNeedsWorkNo N/A RatingAASAAAA8. The Agency has secured signed partnership agreements thatclearly detail services, terms and partners when sharing full data.A9. The agency has its own written client complaint policy.R10. The agency has a process for reporting all filed complaints andreceived complaints to the HMIS Committee quarterly.A11. The agency lists the number of complaints and types of complaintsto the HMIS Committee quarterly when reporting filed andreceived complaints.A12. The agency ensures that all signed forms are locked in adesignated location with limited access to staff.S13. The agency enters Client Basic Demographic Data into the HMISsystem within one week of a residential intake.A14. The agency ensures that all homeless residential clients are enteredinto the system detailing basic, services and special needs data.A15. The agency has ensured that each HMIS user within its agency hassigned a user agreement stating full understanding of user rules,protocols and confidentiality.A16. The agency established an HMIS training plan for its staff.A17. The agency has assigned a representative to serve on the HMISGovernance Committee.AHMIS Self-Assessment Survey 101