HMIS Project Management Topics and Tools - OneCPD

More documents

Recommendations

Info

HMIS Project Management Topics and Toolsstaff person dedicated full time to managing the project. Many “project managers” may be theonly person in the CoC dedicated to HMIS. Thus, this document describes in some detail thestaff roles needed to accomplish various tasks associated beyond traditional management roles,including system administration, training, technical assistance, and data analysis—acknowledging that this work may be accomplished by a single individual or a team of people.Document OverviewBeyond this introduction, this document is organized into five chapters, which provide an overallpicture of HMIS management followed by more detailed descriptions of specific tasks.• Chapter Two: Overview of HMIS Management Tasks outlines the overall tasks thatneed to be managed as part of operating an HMIS.• Chapter Three: Staffing Models for HMIS Management describes staff roles andoverall staffing models that have been used around the country to manage the broad arrayof HMIS management tasks.• Chapter Four: Managing Project Operations provides additional information on asubset of the project operations tasks, including managing the project plan, policies andprocedures, agency management, and software provider relations.• Chapter Five: Managing the HMIS Community provides additional information onthe community management tasks, including communicating with stakeholders; workingwith HMIS committees, working groups, user groups, and homeless consumers; as wellas maintaining relationships with the other HMIS implementers and the broader localcommunity.• Appendices: Samples and Resources includes numerous sample documents to illustratethe points discussed in this document. The documents can also be used as templates tosimplify the process of developing forms for your community.Intended AudienceAs mentioned above, there are many different ways of staffing an HMIS project. Someimplementations have a full- or part-time HMIS project manager who hires other staff members,such as trainers or system administrators. Other implementations have a single HMISadministrator, overseeing all HMIS functions. Some implementations rely on contractualtechnical support and/or system hosting, which may involve a long-term relationship with theHMIS solution provider. Essentially, there is no single model to staff or manage an HMIS.Thus, the audience for this document is not only people who hold the title “HMIS ProjectManager.” Rather, it encompasses anyone who has professional responsibility for ensuring thatan HMIS project is succeeding, staff is in place, service providers are using the system, policiesand procedures are being followed, the software is running, clients’ privacy is protected, and thevision is being realized. This document also contains useful information and tools for persons incharge of hiring, supervising or contracting with HMIS project managers and for those whoserve on HMIS committees or report to an HMIS project manager in a particular area.2
HMIS Project Management Topics and ToolsProcess of Developing This DocumentTo create this document, the authors gathered information from HMIS implementationsthroughout the country through three primary methods. First, as part of the HUD National HMISTechnical Assistance (TA) Initiative, TA providers have been meeting and talking with staffmembers from around the country to understand the status of their HMIS implementations andspecific strategies that have been employed in different areas of HMIS operation. Thisinformation has been aggregated into a database that was used to provide information for thisdocument. In addition, the authors followed up with a number of communities to learn moreabout their specific operational strategies. Through this process, the authors were able to compilespecific documents and examples on a range of topics, which can serve as examples for others.Finally, the information contained in the document is built upon the knowledge of the primaryauthors who have been operating the HMIS within the State of Massachusetts since 1996.3
Page 2: HMIS Project Management Topics and
Page 8 and 9: HMIS Project Management Topics and
Page 56 and 57:
HMIS Project Management Topics and
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Page 64 and 65:
Page 66 and 67:
Page 68 and 69:
Page 70 and 71:
Page 72 and 73:
Page 74 and 75:
Page 76 and 77:
Page 78 and 79:
Page 80 and 81:
Page 82 and 83:
Page 84 and 85:
Page 86 and 87:
Page 88 and 89:
Page 90 and 91:
Page 92 and 93:
Page 94 and 95:
Page 96 and 97:
Page 98 and 99:
Page 100 and 101:
Page 102 and 103:
Page 104 and 105:
Page 106 and 107:
Page 108 and 109:
Page 110 and 111:
Page 112 and 113:
Page 114 and 115:
show all

HMIS Project Management Topics and Tools - OneCPD

Create successful ePaper yourself

Delete template?

Save as template?