HMIS Project Management Topics and Tools - OneCPD

HMIS Project Management Topics and Tools6. Contract Agreement for HMIS Project DirectorSource: Spartanburg County, South CarolinaDescription: This is a contract to serve as an HMIS Project Director representing the consultantmodel of managing HMIS. This is a non-technical position, as the county has an IT department tomeet that need. This job description represents the need of a relatively small CoC made up of 16counties.The purpose of this Agreement is to enable Contractor to provide long-term services to______________________ for implementation and administration of the HMIS, a web-baseddatabase application to capture client information for participating social service agencies.The major responsibilities of the Contractor under this Agreement are as follows:Task Area 1: Assist Agency in the planning, coordination and management of the HMIS in thefollowing areas:• Planning, scheduling and meeting project objectives as outlined by the Agency ExecutiveDirector, including issues related to funding, budgeting, grant writing and project reporting;• Determining guiding principles for implementation and administration of the HMIS;• Identifying and orienting Partner Agencies as participants in the HMIS• Selecting minimum data requirements, defining criteria, standards and parameters for therelease of aggregate data;• Ensuring adequate privacy protection provisions in project implementation andadministration;• Planning and oversight of relevant technical infrastructure and services to implement andadminister the HMIS;Task Area 2: Assume primary responsibilities for daily operations of the HMIS, including:• Managing contractual agreements between _____________and Partner Agenciesparticipating in the HMIS;• Providing technical assistance to _____________ and Partner Agencies in the use of theHMIS, including on-site training and support;• Developing training procedures and materials to support use of the HMIS;• Monitoring technical aspects of system functioning, speed, and database back-upprocedures of the HMIS;• Auditing access to and use of the HMIS to ensure full participation and compliance byPartner Agencies authorized to use the system;• Providing technical assistance to ensure that all Partner Agencies using the HMIS adhere tothe governing principles related to its use;• Developing standard reports and queries on HMIS usage and data for interested parties;• Developing strategies to ensure that Resource information contained in the HMIS isexpanded and updated regularly;• Monitoring issues related to contractual performance of the HMIS software vendorpertaining to software development, system upgrades, hosting and data protection services.Contract Agreement for HMIS Project Director 66