HMIS Project Management Topics and Tools - OneCPD

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HMIS Project Management Topics and Tools[Lead Agency][HMIS Project Name}HMIS Project ManagerTitle: Homeless Management Information Systems (HMIS) Project ManagerClassification Standards: Under the direction of the Executive Director, this position has responsibilityfor a broad range of activities related to the implementation and operation of a countywide computerizeddata collection system for the __________ Continuum of Care. Position will work collaboratively withthe U.S. Department of Housing and Urban Development (HUD) and with similar systems in the Cities of__________ , __________ , and __________ , and with the __________ Housing Services Authority.Minimum Requirements: B.A. (or educational equivalent) and at least five years’ of progressiveexperience in the Information Technology field. Experience in relational database management andadministration. Experience with implementation and support of scalable and secure web basedapplications. Requirements also include the management of multiple projects and timelines; includesoutside consulting firms, cooperative organizations, and internal staff. Must be self-motivated and requireminimal supervision with the ability to meet broad objectives with ‘built-in’ expertise. Requiresprofessional writing skills, and the ability to communicate with all levels of management, staff andexternal clients, especially those who are not well versed in computer technology. Organizational skills,attention to detail and the ability to work with tight deadlines in an ever-changing environment arecritical. Expertise in qualitative and quantitative analysis and strategic planning required.Training and Experience: BA or BS in Computer Science or Business. Microsoft MCDBA orequivalent experience. PMP Certification, or equivalent Project Management certification/demonstratedexperience. Strong Knowledge of database architecture, design and implementation in a Microsoftenvironment. Familiarity with Microsoft SQL, IIS, Visual Studio, and ASP platforms. Must also haveproficiency with Microsoft Office suite, Visio and MS Project. Familiar with large-scale web enableddatabase structure, project management standards, and staff supervision required. Ability to design anddocument lay training documentation and operational standards for database systems also required.Additional desirable qualifications: MA degree, and experience working with nonprofit organizations.Demonstrated ability to work with diverse community and organizational groups. Interdepartmental orinteragency database networking strongly desired. Familiarity with the Health Insurance Portability andAccountability Act (HIPAA) highly desirable. Academic work in computer science, business, projectmanagement, public administration or Computer Information Systems preferred. MCT certificationdesirable.Essential Job Functions:Program Initiation• Software Selection: Provide technical information guidance needed to select web-based HMISsoftware• Assist Executive Director and HMIS subcontractor agencies with contract negotiations and/orproposals for hardware, software, service contracts, and internet access for HMIS• Develop, document and implement the plan to install selected data management software across up to75 agencies and 150 users.HMIS Project Manager Job Announcement and Full Description 60
HMIS Project Management Topics and ToolsHMIS Implementation• Ensure timely installation of HMIS• Ensure that HMIS software and security incorporates the technical standards determined by HUD, theleadership team, the cross-county Collaborative, clients and provider agencies• Coordinate system integration, conversion and programming modifications with participatingagencies and programmers• Manage security and audit functions for HMIS and provide feedback to the leadership team regardingchanges or modifications to enhance database system• Analyze HMIS system use and process audit reports• Maintain quality, accessibility and functionality of HMIS• Maintain ongoing communication and collaboration with the selected software vendor• Assist Executive Director and leadership team members in monitoring and approving disseminationof data, subject to guidelines of the HMIS project• Supervise HMIS staff (data analyst and trainers)• Serve as point of contact between HMIS affiliated agencies and HMIS software vendorTechnical Assistance Outreach and Communications• Provide administration for implemented software, including agency account set-up, systemmonitoring and testing, problem diagnosis and resolution, routine software and informationmaintenance,• Provide input to agencies for network hardware, software, computer and Internet installationstandards,• Lead the technical workgroup meetings – uses information gathered to design and/or modify systemand security requirements, policies and protocols and provides recommendations to the leadershipteam• Provide administration by phone, e-mail or at client site when necessary• Provide and/or oversee HMIS training for user agencies in individual and group settings• Support interagency use of system and documents system best practices for dissemination• Represent the HMIS project at technology-related meetings, including, but not limited to, long-termplanning for information systems management and interagency networking• Provide technical assistance on HUD Technical Submissions and APR reports for HMIS• Participate in community coalitions and coordinating councils• Ensure that HMIS updates are posted to all HMIS project websites (lead agency and twosubcontracting agencies)• Perform other duties that may be assigned by the Executive DirectorAdministration and Management• Submit reports to HUD in accordance with contract requirements• Prepare reports to the HMIS project leadership team and Leadership Cabinet as needed• Provide staff leadership and input on HMIS policy as needed• Oversee HMIS-related files, records and documents• Assess and coordinate staff development activities for HMIS as assigned• Requires local travel throughout __________, primarily ___________HMIS Project Manager Job Announcement and Full Description 61
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HMIS Project Management Topics and Tools - OneCPD

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