HMIS Project Management Topics and Tools - OneCPD

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HMIS Project Management Topics and ToolsTopic Title Date Resource Type Source URLTechnology Advanced Technologies for IntakeSep-04 PowerPoint HMIS Conference http://www.hmis.info/HMISConference.aspVisioning and Progress Where is HMIS taking Us Sep-04 PowerPoint HMIS Conference http://www.hmis.info/HMISConference.aspAdditional HUD Sponsored Resources on Various HMIS Topics 52
HMIS Project Management Topics and Tools2. Task ListSource: Metro Denver Homeless Initiative, ColoradoDescription: This document includes a very comprehensive list of activities required of an HMISteam in six key target areas. The document was written for a large metropolitan Continuum,encompassing 7 counties, 14 jurisdictions and approximately 120 agencies. The HMIS staffconsists of 2.5 full-time equivalent employees.HMIS 2004-2005 Activities PlanThe purpose of this document is to outline the HMIS team’s activities as they directly relate to the HMISsystem. In addition to the implementation and rollout of the HMIS system, there are a significant amount ofon-going activities to track. This document can be shared with other organizations, CoCs, and committeeswith the understanding that this is what our team is doing to support the HMIS initiative. This is notintended, however, to denote all of the activities our team undertakes in relation to the issue of homelessness.This plan is organized into 6 sections related to HMIS:1. HMIS Implementation & Rollout2. HMIS Support Activities3. Community Involvement4. Data Analysis & Reporting5. Vendor Management6. Legacy SystemEach section is discussed in great detail, and additional reference information has been included in theappendices as noted. This is a living document, meaning that as changes in the environment occur oradditional tasks are identified this activity plan will be adapted to those new circumstances.1. HMIS Implementation & RolloutThis section focuses on the overall rollout of the HMIS to agencies across the Continuum. As part of theimplementation process, many internal mechanisms must be created anew. There are several externalmechanisms that also need to be developed. It is the combination of the work required to develop theinternal/external items and the availability of the HMIS software that will drive timelines.HMIS rollout mechanisms1.1. Manage Feedback / Scope: In conjunction with other CoCs, agencies, and HMIS solution provider,a list of feedback points was compiled. This feedback document will be updated on a regular basisbased on user feedback, new development points, etc. It will be used to prioritize developmentrequests for software upgrades. A subset of the feedback points will be included into a scopedocument for the solution provider to monitor progress on items that are important for the HMIS.The scope document for each release will include how the solution providers address the functionalneed of our stakeholders.1.2. Develop Training: System administrators must receive the necessary software training, not only toperform those duties, but to also train others (receive train-the-trainer training). Beyond receivingsoftware training, each system administrator, site administrator, and end user must attendprivacy/confidentiality training as well. An entire training program must be developed to addresstraining site administrators, end users, and the various HMIS policies and procedures.1.3. Set up Quality Plans: In order to continuously improve upon the HMIS data quality, rolloutprocesses, and training effectiveness, a quality plan must be established. For major activities,measurable goals must exist, and feedback mechanisms should be instilled to correct or improve onTask List 53
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HMIS Project Management Topics and Tools - OneCPD

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