HMIS Project Management Topics and Tools - OneCPD

HMIS Project Management Topics and Tools21. HMIS Advisory Committee MandateSource: CSPTech (Connection, Service, Partnership through Technology), MassachusettsDescription: This policy establishes an advisory committee, membership targets, and topicsthe committee will address. After clearly stating that the advisory committee does not haveoverall decision-making authority, it delegates such authority in a number of key areas.Title:Policy:Standard:Purpose:Scope:ADVISORY COMMITTEEAn Advisory Committee, representing all stakeholders to this project will adviseall project activities.The responsibilities of the Advisory Committee will be apportioned according tothe information provided below.To define the roles and responsibilities of the project Advisory Committee.All project stakeholdersResponsibilities:The Advisory Committee advises and supports [NAME OF HMIS PROJECT]’s operations in thefollowing programmatic areas: fundraising and resource development; consumer involvement;and quality assurance/accountability. The committee meets quarterly.Membership of the Advisory Committee will be established according to the followingguidelines:• Target for membership will be 25 persons;• There will be a concerted effort to find replacement representatives when participation hasbeen inactive or inconsistent from the organizations involved in the project;• There will be a pro-active effort to fill gaps in the membership of the Committee in terms ofconstituency representation: consumer representatives, shelters for both families andindividuals, advocacy organizations, and government agencies that fund homelessassistance services, and statewide geographic distribution.The Committee is fundamentally an advisory committee to the project. However, the Projectstaff delegates final decision making authority to the Committee on the selected key issues thatfollow. These issues include:• Determining the guiding principles that should underlie the implementation activities of theproject and participating organizations and service programs;• Selecting the minimal data elements to be collected by all programs participating in theproject;• Defining criteria, standards, and parameters for the release of aggregate data; and• Ensuring adequate privacy protection provisions in project implementation.HMIS Advisory Committee Mandate 103