Create CFA Bank - Bottomline Technologies

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78. . . . .CHAPTER 3: CFA & ACH MODULESCFA ModuleNotes• In the Payment Database, Void records now have a status of Voided(status 4), and Stop Payment records now have a status of Stop Payment(status 5).• Only a user with the Void/Stop Payment privilege may assign the statusof Void or Stop Payment to a record in the Payment Database, andcreate a Void File or a Stop Payment File.• If you are voiding a payment you can click the Build button to create avoid file regardless of the selection date entered. This button is notactivated for Stop Payment transactions.Be sure to distinguish the Check Fraud Avoidance Void/Stop Paymentfunction from:• The PayBase 8.5 Spoil function• A legally binding Stop Payment Order given by a customer to a Bank.Notes• The Check Fraud Avoidance Spoil function creates an audit trail, sochecks that did not print properly, or which were later damaged (i.e.spoiled) may be accounted for. Do not use the Check Fraud AvoidanceVoid function in place of the PayBase 8.5 Spoil function, because noaudit trail will be created and a breach of accounting security mayresult. Do use the Check Fraud Avoidance Void function in addition tothe PayBase 8.5 Spoil function, as described above.• A legally binding Stop Payment Order is a carefully drafted legaldocument, signed by the customer, setting forth the duties andresponsibilities of both the customer and the bank. The Check FraudAvoidance Stop Payment function is not a substitute for a legallybinding Stop Payment Order.78 CFA & ACH Reference Manual
CHAPTER 3: CFA & ACH MODULESACH Module. . . . .79ACH ModuleOverview of ACHAutomated Clearing House (ACH) is the electronic payments module ofPayBase 8.5The ACH Module menu allows you to:• Build and Transmit ACH Batches• Review and Release Batches• Set ACH Preferences• Set ACH HolidaysYou can access the ACH Module the following ways:• Click Modules - ACH, and choose from the 4 commands listed• Click any of the 4 commands on the ACH toolbarFigure 3.11: The ACH Module toolbarACH PreferencesUse this command to determine system-wide ACH Preferences.You can access this command the following ways:• Click Modules, point to ACH, and click Preferences.• Click from the ACH toolbar.CFA & ACH Reference Manual 79
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