GPG Report & Accounts 2003 - Guinness Peat Group plc

GUINNESS PEAT GROUP PLC • ANNUAL REPORT • 67Notes to Notice of Meeting1 The venue for this year’s AGM is The Army and Navy Club, which is a private members’ club. Shareholders intending to attendthe AGM are requested to conform to the Club’s dress code.2 A member of the Company entitled to attend and vote at the meeting is entitled to appoint one or more proxies to attend and,on a poll,to vote instead of the member. A proxy need not be a member of the Company.A relevant form of proxy is enclosed.3 Forms of proxy and a power of attorney or other authority, if any, under which they are signed or a notarially certified copyof a power or authority should be sent to Computershare Investor Services PLC, PO Box BS13, The Pavilions, BridgwaterRoad, Bristol BS99 7DS (from UK registered members), Computershare Investor Services Limited, Private Bag 92119,Auckland 1020 (from New Zealand registered members) or Registries Limited, PO Box R67, Royal Exchange, Sydney, NSW1224 (from Australian registered members) so as to arrive not later than 48 hours before the time appointed for themeeting. Completion and return of the appropriate form of proxy enclosed with this Notice will not preclude a memberfrom attending and voting at the meeting in person should he find himself able to do so.4 The Chairman intends to vote any undirected proxies in favour of all the Resolutions set out in the Notice of the AGM.5 Copies of the service contracts of Graeme Cureton,Tony Gibbs, Blake Nixon and Gary Weiss will be available for inspectionat the offices of Herbert Smith, Exchange House, Primrose Street, London EC2 during normal business hours any week day(Saturdays and public holidays excepted) from the date of this document until 12 May 2004 being the date of the AnnualGeneral Meeting.6 A summary of the proceedings at the Annual General Meeting of the Company will be made available upon request to anyshareholder applying to any one of the Company’s share registrars whose locations are set out on page 68 or to the Secretary,Guinness Peat Group plc, First Floor,Times Place, 45 Pall Mall, London SW1Y 5GP.7 To have the right to attend and vote at the Annual General Meeting (and also for the purposes of calculating how manyvotes a person may cast), a person must have his/her name entered on the register by no later than 3.00pm UK time on10 May 2004. Changes to entries on the register after this time shall be disregarded in determining the rights of any personto attend or vote at the Annual General Meeting.